B09 - Sol Amend 0002 Attach 2 - Preproposal Briefing 03312020_0002.pdf

Bureau of Land Management National Operations Center

Acquisitions Branch (NOC Acq) and Alaska Fire Services (AFS)

Preproposal Conference 140L0621R0005

Alaska Type 2 Contract Crews

(AK2CC)

Theresa Coffenberry, Contracting Officer

Hudson Plass, AK2CC Program Coordinator

March 31, 2021

NOC Acq/AFS Solicitation/Contract Overview

• Purpose of Preproposal Conference: To assist interested parties in understanding the Solicitation/Contract requirements.

• This is not to be considered the official solicitation requirements and may not be all inclusive.

• It is the interested parties' responsibility to ensure understanding of the AK2CC requirement and to ensure adequacy of their proposal submission.

• Solicitation 140L0621R0005

• Contractor shall furnish all labor and equipment for performance, except for items identified in the SOW Section C.10 and C.11

• IAW FAR 12 – Acquisition of Commercial Items and FAR Part 15 – Contracting by Negotiations

• North American Industry Classification System (NAICS) 115310, Support Activities for Forestry – Forest Fire Suppression Size Standard $20,500,000.00

• Unrestricted competition

• Multiple Awards, Indefinite Delivery, Indefinite Quantity (IDIQ) Contracts where Task Orders will be issued for performance support

• BLM anticipates multiple awards – potential 1 per region

• BLM anticipates making 2 awards to 2 capable SBs, additional awards may be made to LBs and/or non-profits.

• Total each contract ceiling $7.9M and $1.975M for each contract period

• Minimum order guarantee is $85,000.00 per contract period per contract line item (per region)

• Interested party's responsibility to ensure they review beta.sam.gov to ensure there are no additional amendments to address/sign in proposal submission

• Solicitation Format (in accordance with FAR 52.215-8 Order of Precedence – Uniform Contract Format)

• Section A – Solicitation/Contract Form (Standard Form 1449)

• Section B – Schedule of Pricing

• Section C – Statement of Work

• Section D – Not Applicable

• Section E – Inspection and Acceptance

• Section F – Deliveries and Performance

• Section G – Contract Administration

• Section H – Special Requirements

• Section I – Contract Clauses

• Section J – List of Attachments

• Section K – Representations/Certifications

• Section L – Instructions, Conditions and Notice to Respondents

• Section M – Evaluation Factors for Award

• Section A – Solicitation/Contract Form (Standard Form 1449)

• Complete all blocks as described in the solicitation and signature of individual authorized to negotiation and bind company

• Amendment first page signed

• Section B – Schedule of Pricing

• Separate Schedule of Pricing for each Region number, e.g., 1, 2, 6, 7, 8 or 9

• Hourly rate for each labor category, subtotal and daily total for each performance period

• Daily Unit Price for equipment

• Section C – Statement of Work

• National Type 2 Standards IAW Attachment 2 - Publications and Web Sites

• 18 - 20 person self-sustained, self-sufficient, mobile.

• NWCG qualifications/certifications standards.

• Contractor provides training and records management.

• Contractor provides tools, saws, fireline gear & radios.

• 1 CRWB, 3 FFT1s, 2 - 4 FAL3s or FAL2s, 12 - 14 FFT2s

• Capability:

• Fireline Construction

• Initial Attack

• Mop Up

• Mandatory Availability Period (MAP)

• June 1 to August 30 (potential realignment on base period contingent on contract award date)

• Possible extensions before and after

• Six (6) add’l regions; anticipate one (1) crew per region

• Utilizing:

• hand tools (pulaskis, shovels, combination tools etc.)

• power saws/chain saws

• drip torches and other ignition devices

• portable pumps, hose lays, sprinkler kits,

• Radios and other communication devices

• Section D – Not Applicable

• Section E – Inspection and Acceptance

• Contract IDIQ COR

• Potential for TO COR

• Contract Performance Assessment Reporting System (CPARS) cumulative of all TO performance for each period completed at Contract level

• Provide contractor POC to CO within 30 days after award

• Additionally, an internal performance evaluation completed at each assignment/project task orders (Section J Attachment 1 - Form 8)

• Section F – Deliveries and Performance

• Base Period: Date of award – March 31, 2022

• Option Period One: April 1, 2022 – March 31, 2023

• Option Period Two: April 1, 2023 – March 31, 2024

• Option Period Three: April 1, 2024 – March 31, 2025

• Aligning contract period of performance with current contracts

• TOs during these timeframes will provide for a specific period of performance

• Performance within six regions in Alaska (previously identified in

Section C) and a potential of support in the lower 48 states

• Government Furnished Property – SOW C.10 Two Way Radios

• Deliverables addressed in Section F.4 and provided in Section J

Attachment 1

• Section G – Contract Administration

• Contracting Officer: Theresa Coffenberry

• Contract Specialist: Andrew Alger

• Contracting Officer Representative: TBD

• G.3 and G.4 (proposal submission)

• DOI-AAAP-0028 Invoice and Payment Requirements – Invoice Processing Platform (IPP)

• Fort Wainwright Post Access – Security Screening IAW HSPD-12 – Government Facilities Access and SOW

C.12 – IMPORTANT TO ACCOMPLISH AS SOON AS

CONTRACT AWARD AND BEFORE MAP AVAILABILITY

• Section H – Special Requirements

• Travel Reimbursable Costs (Section H.10)

• Contractor reimbursable for travel in accordance with terms and conditions on contract, Federal Travel Regulation, and FAR 31.205-

• Task Order Procedures (H.12) Fire Suppression

• Time and Materials

• Due to emergency nature of wildland fires could be on a rotational basis IAW SOW C.18.4 Project Work

• Hazardous fuel reduction, prescribed fire application, brush removal, trail clearing and wildland fire rehabilitation

• Time and Materials and/or Firm Fixed Price

• Competed between all IDIQ contract holders

• May propose lower labor categories rates incorporated into IDIQ contract, but cannot exceed

• Section I – Contract Clauses

• FAR 52.219-9 Small Business Subcontracting Plan

• Submission required for Other Than Small Businesses, e.g., Large Business and/or non-profit organization

• Goals

• Section J – List of Attachments

• Attachment 1 Forms

• Section K – Representations/Certifications

• 52.204-16 - Commercial and Government Entity Code Reporting – Offeror shall provide CAGE code with name and location address (SF 1449 Block 17a)

• 52.204-24 - Representation Regulating Certain Telecommunications and Video Surveillance Services or Equipment (not in SAM) – do not use covered telecommunications equipment or services

• 52.204-26 – Covered Telecommunications Equipment or Services – Representation (might or might not be in SAM – offeror responsibility to ensure if not then provide with proposal) – do not use covered telecommunications equipment or services

• 52.209-7 Information Regarding Responsibility Matters – by maintaining an active SAM registration the entity is in compliance

• 52.209-12 – Certification Regarding Tax Matters – offeror is certifying they filed Federal tax returns and has not been convicted of a criminal office under Internal Revenue Code

• 52.212-3 – Offeror Representations and Certifications – Commercial Items – If not active in SAM required to print, complete and submit with proposal

• 52.225-25 – Prohibition on Contract with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representation and Certifications – certifying no business with Iran

• Section L – Instructions, Conditions and Notice to Respondents

• Volume I: Offeror and Other Documents

• Signed proposal (SF 1449) and any amendments, if necessary

• 52.204-16 - Commercial and Government Entity Code Reporting – Offeror shall provide CAGE code with name and location address (SF 1449 Block 17a)

• Section G.3 Contract Administration and G.4 Authority

• If not active in SAM, 52.204-24, 52.204-26, 52.209-7, 52.209-12, 52.212-3, and 52.225-25

• Even if active in SAM then 52.209-12 – Certification Regarding Tax Matters and 52.204-24 - Representation Regulating Certain Telecommunications and Video Surveillance Services or Equipment

• 52.204-26 – Covered Telecommunications Equipment or Services – Representation (may or may not be in SAM – offeror responsibility to ensure if not then provide with proposal)

• Exceptions or Deviations taken

• Volume II: Factor 1 - Technical Proposal

• Criterion 1 – Technical Capabilities

a. Methodology and procedures IAW SOW

b. Assembly and self-mobilization plan

c. Detail procedures addressing poor crew member/crew performance

• Criterion 2 – Safety Plan Understanding of full range of safety issues (IAW Redbook

Chapter 7)

• Criterion 3 – Quality Control Plan

(1) Quality control procedures

(2) Self inspection, corrective or preventive actions

(3) Techniques ensure personnel follow QCP

(4) Maintenance and replacement plans for identified equipment, e.g., chainsaws, hand tools, and PPE

• Volume III: Factor 2 - Past Performance (Attachment 8)

• Three references – prime, joint venture partner, team partner, subcontractor, predecessor company and/or key personnel (Attachment 8)

• Recent – last five years

• Relevant – similar to AK2CC support

• Volume IV: Factor 3 - Price

• Section B - Separate pricing for each region proposed

– Identify region number

• Labor category rates - firm fixed priced for all performance periods

• Inclusive, but limited to, ALL labor, supplies, personal protective equipment, materials, State and Federal taxes including workman’s compensation costs, insurance coverage, overhead, and profit.

• Equipment – firm fixed daily unit price for all performance periods

• Section M – Evaluation Factors for Award

• Best Value Source Selection

• Evaluation Criteria

• Factor 1: Technical Proposal

• Criterion 1 - Technical Capability

• Criterion 2 – Safety Plan

• Criterion 3 – Quality Control Plan

• Factor 2: Past Performance

• Factor 3: Price Proposal

Relative Importance: Factor 1 (each criterion equal) is more important than Factor 2 which is more important that Factor 3. Factor 1 and 2 combined are significantly more important than 3. Factor 3 may become more significant if when competing proposal offer comparably evaluated technical proposal and past performance assessments.

• Factor 1: Technical Proposal

• Criterion 1 - Technical Capability

• Criterion 2 – Safety Plan

• Criterion 3 – Quality Control Plan

• Adjectival Ratings, e.g., Outstanding, Good, Acceptable, Marginal, Unacceptable

• Technical Proposal will be evaluated as following:

-How well the proposal displays sound technical capabilities to meet all SOW requirements.

-How well the proposal details a plan for getting crew members assembled at the assembly point.

-How well the proposal details self-mobilization.

-How well the proposal details procedures addressing poor crew member performance when assigned to and working on an incident.

-How well the proposal describes their safety plan.

-How well the proposal demonstrates a comprehensive and sound approach to meeting the quality requirements identified in SOW including identifying the root cause of deficiencies, instituting effective corrective actions, and aggressively pursuing continuous process improvements.

Factor 2: Past Performance

• Recent – last five years

• Relevant – similar in scope to AK2CC support

• Performance Confidence Ratings, e.g., Substantial, Satisfactory, Limited, No Confidence, Unknown

• Evaluate using the three provided references, in addition to CPARS, FAPIIS, other CO/CORs

• Factor 3: Price Proposal

• Determine fair and reasonable

• Labor category rates

• Contract total evaluated price (daily total of base and all option periods)

• Daily equipment unit price

• IMPORTANT – Review proposal submission checklist provided in Section L of the Solicitation to ensure all required information is submitted with proposal

System for Award Management

• Pursuant to Federal Acquisition Regulation 52.204-7 System for Award Management (SAM) any prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract. Registration must address “All Awards” and not just “Federal Assistance Awards Only”.

• BLM has been notified that due to high volume SAM registrations are taking longer than normal; therefore, if a vendor is interested in proposing and does not currently have a SAM registration, they should start the process as soon as possible.

• Registration Website (www.sam.gov) http://www.sam.gov/

APTAC

Points of Contact

Theresa Coffenberry BLM Contracting Officer tcoffenberry@blm.gov

(303) 236-5437

Andrew Alger BLM Contract Specialist aalger@blm.gov 303-236-9452

All questions and/or correspondence regarding this solicitation shall be addressed via email to the above points of contact.

Additional questions no later than Monday, April 5, 2021, 12:00 p.m. MT mailto:tcoffenberry@blm.gov mailto:aalger@blm.gov