Statement_of_Work_(SOW)_amend_0001_0001.pdf

Retention Pond Maintenance, J.W. Powell Federal Building, VA1648

Controlled Unclassified Information (CUI)

April 2025 Controlled Unclassified Information (CUI)

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PROJECT IDENTIFICATION

Project Title:

Storm Water Retention Pond Rehabilitation

Building:

J. W. Powell Federal Building

Building ID #:

VA1648

Building Location

12201 Sunrise Valley Drive, Reston, VA 20192

Project Number

7108369

SOW Author:

Paul Peach/John Brown

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1.1. PROJECT INFORMATION

This project entails the required efforts to ensure the existing storm water management pond continues to meet its intended function. The pond is located at the U.S. Geological Survey National Center, 12201 Sunrise Valley Drive, Reston VA. The pond and associate embankment were constructed when the building was built in 1972. Extensive repairs to rebuild the pond and embankment were completed in 1992. A copy of the plans for the rebuild are available upon request.

The site and pond are federally owned property. It is adjacent to Sunrise Technology Park. The area around the pond is relatively clear.

To be considered successful, the Work shall

• Deliver the project on time and within budget.

• Meet all project milestones.

• Establish and maintain positive relations with public authorities, jurisdictions, and neighborhood.

• Ensure a safe work environment during construction for workers and authorized visitors on the construction site.

• Manage the completion of the project with the spirit of partnering.

• Provide timely reports and communications.

• Ensure that all sensitive documents are handled, distributed, archived, and destroyed according to established project procedures.

1.2. ROLES AND RESPONSIBILITIES

Contracting Officer’s Representative (COR): The USGS COR will monitor contract/project progress and is responsible for the general administration and technical coordination of this project.

The COR is the Government's point of contact for post award information exchange, design submission reviews, construction inspection/tests, and all administrative duties associated therewith.

Contractor: The Contractor is solely responsible for the work (including all labor, equipment, materials, inspections, planning, supervision, and contract coordination) to meet requirements of the SOW. The Contractor shall raise concerns or questions directly to the COR prior to discussion with the agency or customer.

Customer initiated changes: Following project award, the Contractor shall bring to the attention of the COR, in writing, any directly requested changes to clarify any concerns or qualifications of the

SOW.

Contractor Initiated Changes: Following award, Contractor initiated changes from this scope of work are subject to government approval. All Contractor initiated changes shall be separately documented. The Contractor shall provide all information necessary to satisfy the government as to need, benefit, or comparability of all changes for government approval.

1.3. PROPOSAL SUBMISSION REQUIREMENTS

See Attachment “Instructions, Conditions, And Notices to Offerors” of RFQ for detailed submission and quote formatting requirements.

It is recommended that the Contractor attends Site Visit(s) to walk the project prior to providing a quote.

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2. SCOPE OF WORK (SOW)

2.1. DESCRIPTION OF WORK

The U.S. Geological Survey (USGS) Headquarters Campus requires services necessary to restore the stormwater retention pond to its original design capacity and functionality. Located at the USGS National Center, 12201 Sunrise Valley Drive, Reston, VA, the approximately 0.3-acre wet pond is part of the facility’s Municipal Separate Storm Sewer System (MS4). This pond supports both peak discharge control during storm events and pollutant reduction in compliance with MS4 permitting requirements.

Accumulated sediment and overgrowth have diminished the pond’s capacity and performance. This project entails all routine and non-routine efforts required to return the pond to full operational status in accordance with federal and state stormwater regulations.

Regulatory Compliance

• Perform all work in accordance with the Virginia Department of Environmental Quality (VADEQ) regulations for wet pond rehabilitation under the MS4 program.

• Comply with applicable requirements outlined in the Virginia Erosion and Stormwater Management Program (VESMP), the Virginia Stormwater Management Handbook, and the Virginia Stormwater Management Program (VSMP).

• Complete all routine and non-routine efforts activities required under these regulations, including maintenance of mechanical and structural components.

Nutrient Removal Calculation

• Calculate and provide estimates of nutrient loading reductions resulting from the dredging activities. This shall include:

1. Total Nitrogen (TN) and Total Phosphorus (TP) load reductions, expressed in pounds per year (lbs/year).

2. Estimate change in nutrient load reduction resulting from project.

3. Assumptions, calculation methods, and data sources must be documented and submitted as part of the final project report.

4. Provide total volume of sludge removed in cubic yards.

Sediment and Vegetation Removal

Remove excess accumulated sediment from the pond to restore its designed depth and capacity.

Take care not to disturb or damage any existing pond liner or the underlying silt or clay base. The contractor must measure and report the amount of sediment removed to the project manager.

• Remove:

1. Leaf debris and cattails from the pool area

2. Woody vegetation and trees from the pond embankment

3. Non-native vegetation within and surrounding the pond

• Inspect and restore the trash rack on the inlet structure to proper condition.

• Replace the riprap downstream of the inlet headwall as needed.

Mechanical and Structural Maintenance

• Inspect, maintain, and repair existing mechanical elements such as:

1. Valves

2. Sluice gates

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3. Locks

4. Access hatches

Site Protection and Restoration

• Identify and avoid any underground or above-ground utilities during all project activities.

• Repair any damage to roads, sidewalks, structures, or other infrastructure caused during construction.

• Ensure all workers are briefed on and comply with plant protection measures.

• Restore any disturbed landscape around the pond to its original condition or better.

2.2. SCOPE OF WORK

Furnish all labor, materials, supervision and equipment required for installation of all items contained in the drawings (if applicable) and scope of work. All work is to be performed in accordance with this statement of work, drawings and all attachments and shall be consistent with industry standard best practices unless otherwise noted. Work shall be performed and completed at a time and date coordinated with facility activities to minimize impact on operations. Perform area clean-up, secure work areas and inform appropriate personnel of work completion.

2.3. MATERIAL ORDER/DELIVERY

Ensure appropriate materials for the completion of this project are received and staged on-site prior to commencing any work if needed. The USGS COR shall inspect and approve all building materials and all replacement materials prior to the start of work.

2.4. PROCEDURES

The entire scope of work must be followed by the Contractor. Each item must be adhered to, including notifications of job award, discussion of the project prior to starting, job schedule information, etc. Upon award, the contractor must fully read, understand, and provide this document to each member of the team that will be working on this project. Each team member and technician on the job site must fully understand these expectations. Failure to correctly complete any of these items may result in penalties and result in extra costs for the Contractor.

3. PROJECT DELIVERABLES

3.1. PROJECT DELIVERABLES

The overall Period of Performance shall be 90 days calendar days from Notice to Proceed (NTP) through planning and Construction Administration (CA) to Project Closeout, based on the following:

Deliverable Days from Notice to Proceed Work Plan Submittal 10 calendar days USGS Review 20 calendar days Calculations on Nutrient Loading Substantial Completion 80 calendar days Project Closeout 90 calendar days

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3.2. SUBMISSIONS

Prior to beginning the work, the Contractor shall provide necessary shop drawings, submittals, product cut-sheets, and the project schedule for the successful completion of the project. All information shall be updated as necessary and the submission must have an approval signature of the COR before ordering and installation.

Pond Assessment and Plan Submittal

• Conduct a full assessment of the pond, embankment, inlet/outlet structures, and associated components.

• Submit a comprehensive work plan for government review, including:

1. A detailed list of tasks

2. A project schedule

3. A sediment and sludge disposal plan, including dewatering procedures

4. A safety plan addressing worker safety, public protection, and traffic disruption mitigation

• Clearly identify any work that may impact on vehicle or pedestrian traffic and outline steps to minimize disruption.

• No work may commence until the Contracting Officer’s Representative (COR) has approved the submitted plan. The government will review the submittal within two (2) weeks.

3.3. PERMITS/ INSPECTIONS

Provide a copy of necessary permits and inspections to the COR for the work if necessary. Test and inspect all areas of work with the COR prior to project closeout.

4. PERIOD OF PERFORMANCE

4.1. PERIOD OF PERFORMANCE

This Task Order is to be completed within 90 days after receipt of Award.

4.2. HOURS OF WORK

All work to be performed during the normal building hours of 6:00 am - 6:00 pm, M-F. Any work creating significant noise, disruption to building activities and or disrupting traffic shall be coordinated with and approved by the COR in advance.

5. STANDARDS, CODES, AND REGULATIONS

5.1. STANDARDS

All work activities shall be performed in a manner consistent with GSA Safety Specification 01546, the guidance as set forth by OSHA, and NFPA 70, NFPA and 70E, for electrical safety of personnel and equipment. Work areas shall be established consistent with the standards for work on or around energized equipment and all appropriate electrical safety considerations shall be taken.

5.2. GSA REQUIREMENTS, CODES & REGULATIONS

This project shall comply with all the latest editions of all applicable codes.

● 2021 PBS P100, with 2022 Addendum Facilities Standards for the Public Buildings Service, including all applicable Standards, Criteria and Guides listed therein https://www.gsa.gov/cdnstatic/P100%202022%20Addendum%20Final_.pdf

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● PBS P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, November 7, 2022

● Architectural Barriers Act Accessibility Standard (ABAAS)

● PBS Order 3490.3 CHGE 1, “Security for Sensitive Building Information Related to Federal

Buildings, Grounds, or Property”, March 22, 2021

● PBS CAD Standards, March 10, 2021

● IAQ Guidelines for Occupied Buildings under Construction by SMACNA

● Occupational Safety and Health regulations for construction and general industry; 29 CFR Parts

1926 and 1910

● Section 01546 – Safety and Health Specification (see attachments)

● International Code Council Codes (ICC)

● National Fire Protection Association (NFPA) National Fire Codes and Standards

● Egress issues shall meet NFPA 101 Life Safety Code

● Section 889

● PBS Building Commissioning Guide

● Guidance for Electric Metering in Federal Buildings

● National Historic Preservation Act of 1966, as amended, and its implementing regulations (36

CFR 800)

● Secretary of the Interior’s Standards for the Treatment of Historic Properties (36 CFR 68)

● The Guiding Principles for Sustainable Federal Buildings

● GSA Fine Art Collection Policies & Procedures 2017

● GSA Stormwater Management Submission

● 40 CFR 61 National Emission Standards for Hazardous Air Pollutants

● 40 CFR 763 Asbestos

● 49 CFR 107 Hazardous Materials Program Procedures

● 49 CFR 172 Hazardous Materials Table, Special Provisions, Hazardous Materials

Communications, Emergency Response Information, and Training Requirements

● EPA Mold Remediation Guidelines, September 2008

6. SUSTAINABLE PRODUCTS AND SERVICES (IF APPLICABLE)

6.1. GENERAL PRODUCT REQUIREMENTS

All products purchased by the Contractor shall meet strict sustainability requirements including, but not limited to, non-toxic, low VOC, low-embodied carbon, recycled content, energy efficient, and water conserving. Where products labeled FEMP-approved, Energy Star, EPA Safer Choice, EPEAT®-registered, WaterSense, or DesignLights Consortium® (DLC) Premium Certification exist, and are applicable for this project, they must be used. Products, technologies, and processes that help to reduce greenhouse gas (GHG) emissions or improve grid resiliency should be utilized.

If lighting fixtures will be purchased, they should be approved by the DesignLights Consortium® (DLC) with a DLC Premium Certification—as the first priority—and Energy Star certified if no DLC rating is available. Lighting-inclusive projects shall use efficient light-emitting diode (LED) fixtures and automatic lighting controls (i.e. either occupancy or vacancy sensors—the preference is for vacancy sensors) that are linked to the Building Automation System, if present. When retrofitting an existing lighting fixture with new LED bulbs or tubular LEDs, Section 6.3.2.2 of the P100 must be followed.

https://www.gsa.gov/directives/files?file=2023-06%2FFinal%20Directive_PBS%20Cost%20and%20Schedul%20Management.pdf https://www.gsa.gov/directives/files?file=2023-06%2FFinal%20Directive_PBS%20Cost%20and%20Schedul%20Management.pdf https://www.access-board.gov/aba/ https://www.gsa.gov/directives/files/?file=2023-08%2FPBS_34903_CHGE_1_Secur_for_Sen_Build_Inform_Related_to_Fed_Build%2C_Grounds%2C_or_Property_%28Final_Word_3-22-21%29_CC044070_RV_3-30-21.pdf https://www.gsa.gov/directives/files/?file=2023-08%2FPBS_34903_CHGE_1_Secur_for_Sen_Build_Inform_Related_to_Fed_Build%2C_Grounds%2C_or_Property_%28Final_Word_3-22-21%29_CC044070_RV_3-30-21.pdf https://www.gsa.gov/real-estate/design-construction/cad-standards https://www.gsa.gov/cdnstatic/BCG_3_30_Final_R2-x221_0Z5RDZ-i34K-pR.pdf https://www.energy.gov/sites/prod/files/2014/11/f19/metering_guidance.pdf https://www.achp.gov/sites/default/files/regulations/2017-02/regs-rev04.pdf https://www.achp.gov/sites/default/files/regulations/2017-02/regs-rev04.pdf https://www.nps.gov/tps/standards/four-treatments/36cfr68.pdf https://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_buildings.pdf https://www.gsa.gov/cdnstatic/Fine%20Arts%20Policies%20and%20Procedures%202017%20(1).pdf https://www.gsa.gov/about-us/gsa-regions/region-8-rocky-mountain/sustainability-in-action/storm-water-wetland-management https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title40/40cfr61_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title40/40cfr763_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr107_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr172_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr172_main_02.tpl https://www.epa.gov/sites/production/files/2014-08/documents/moldremediation.pdf https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr172_main_02.tpl

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If any pumps or motors will be purchased, they shall be NEMA Premium Efficiency rated and controlled by a Variable Frequency Drive (VFD).

If insulation will be replaced or installed, it shall be the maximum feasible insulation on tanks, pipes, fittings, valves, and other associated equipment related to the domestic hot water system in the building.

New chiller equipment, refrigerators, air conditioners, and heat pumps may only use refrigerants listed as “Acceptable” by the U.S. Environmental Protection Agency (EPA)’s Significant New Alternatives Policy (SNAP) Program, even if EPA's "Unacceptable as of" date is in the future.

6.2. BUY CLEAN PRODUCT STANDARDS

GSA must meet federal requirements to incorporate sustainable products. Interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design or the standards listed in the Green Procurement Compilation (https://sftool.gov/greenprocurement) for finishes and construction materials not listed in the P100. The Contractor shall specify the brand name and product that shall be used to meet each applicable standard and provide the required data submittals to the COR/PM prior to the start of construction. The COR/PM will verify that the products submitted are compliant with environmental performance standards.

In addition, and Environmental Product Declaration (EPD) must be submitted for the following interior finishes:

● Acoustical Ceiling Tiles

● Broadloom/Carpet Tiles

● Masonry Partitions

● Metal Stud Partitions

● Linoleum

● Luxury Vinyl Tile (LVT) and Luxury Vinyl Plank (LVP)

● Operable Walls

● Rubber Tile

● Sheet Vinyl

● Vinyl Composition Tile (VCT)

6.3. PROOF OF COMPLIANCE

The Contractor shall, maintain a record of sustainable products purchased using the “Green Product Compilation Compliance Reporting” form attached to this SOW as a guide to demonstrate compliance with product requirements. The Contractor shall provide copies of such documentation to the COR as required, or upon request.

7. MATERIALS AND WORKMANSHIP

7.1. MATERIALS

The Contractor shall supply materials consistent with, or exceeding, the quality of existing building components, and the materials shall be of commercial or industrial grade. Refurbished equipment meeting these standards is specifically allowed if a comparable and complete equipment and installation warranty accompanies the materials. All materials shall be verified to be of appropriate quality and condition prior to installation.

https://www.epa.gov/snap/overview-snap https://www.epa.gov/snap/overview-snap https://sftool.gov/greenprocurement

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7.2. PREMISE PROTECTION

Appropriate actions shall be taken to ensure adequate protection to existing equipment and finishes.

The Contractor shall protect adjacent areas at all times during the work. Any damage caused as a result of the Contractor’s activities shall be repaired at no additional cost to the Government and shall in no way adversely affect required schedules and guarantees.

7.3. WORKMANSHIP

Workmanship shall conform to the best practices of the trade and to be in accordance with all Federal, State and local codes.

8. SPECIAL AND SPECIFIC REQUIREMENTS

8.1. USE OF BUILDING FACILITIES

The Contractor may use utilities, services and toilet facilities of the buildings, subject to the approval of the Building Manager. The Contractor shall prohibit his employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephone or office equipment provided for official Government use. The Contractor shall require his employees to comply with the instructions pertaining to conduct and building regulations issued by duly appointed officials.

8.2. FIRE HAZARDS

The Contractor shall take every precaution to prevent fires during the performance of this contract.

The Contractor shall furnish a covered metal receptacle to be kept on the exterior of the building to place therein all combustible material such as oily rags, waste, etc, used in the performance of the work. Paint product containers are to be kept always sealed except when in use.

The Contractor must always provide and have available, portable fire extinguishers, suitable for potential hazard(s) involved. He must also obtain from the Building Manager, a separate daily permit for any welding or cutting on a day-to-day basis (GSA Form 1755).

8.3. CONTRACTOR EMPLOYEES

Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form or, who presents other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

8.4. EXTRAS

Except as otherwise provided in the contract, no charge for extra work or materials will be allowed unless the same has been ordered in writing by the Contracting Officer and the price stated in such order and approved by the Contracting Officer.

8.5. INDEMNITY

The Contractor shall save and keep harmless and indemnify the Government against any and all liability claims, and costs of whatsoever kind and nature of injury to or death of any person or persons and for loss or damage to any property (Government or otherwise) occurring in connection with or in any way incident to, or arising out of the occupancy, use, service, operations, or performance of work in connection with this contract, resulting in whole, or in part from, the negligent acts or omissions of the Contractor.

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8.6. SECURITY PROVISIONS

If the period of performance is longer than 90 days, contractor and subcontractor employees will be required to furnish information for security clearances and comply with security regulations as imposed by the occupying agencies. The contractor will make it a specific provision of his subcontracts that these regulations be accepted. Security provisions are required in accordance with the HSPD-12 program.

8.7. ACCESSIBILITY

Architectural Barriers Act Accessibility Standard (ABAAS) is mandatory for all GSA projects within Federal Buildings. If local accessibility standards exist, the Contractor must follow the most stringent requirements between the local standards and ABAAS.

The building ABAAS accessibility shall be always maintained.

8.8. NATIONAL HISTORIC PRESERVATION ACT (NHPA)

This building is listed in the National Register of Historic Places. Any modification to historic elements during construction shall be reviewed by the GSA Regional Historic Preservation Office (RHPO). The RHPO will provide guidance on preservation zones and appropriate treatments.

Modifications to historic elements during construction could result in a submission and Section 106 consultation with the DC State Historic Preservation Office (SHPO). Changes shall be minimized.

8.9. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

Pursuant to paragraph 5.3 of the PBS NEPA Desk Guide (October 1999), this project is an automatic CATEX and requires no checklist.

8.10. FIRE & LIFE SAFETY

GSA’s Fire Protection Engineers are the authority having jurisdiction (AHJ) for all GSA owned facilities.

The means of egress shall be always maintained. Egress issues shall meet NFPA 101 (Life Safety Code).

9. PROJECT CLOSEOUT

9.1. PAYMENTS

The Contractor shall provide a signed invoice within 10 business days of completing work/inspection according to the specific requirements of the COR. Due to the minimal dollar value of the contract, partial payments shall not be allowed, with full payment to be made following satisfactory inspection and receipt of all deliverable items.

9.2. INSTRUCTION/TRAINING/MANUALS

Operation and Maintenance manuals are not required as part of this project.

9.3. AS-BUILT DRAWINGS

This project does not require As-Built Drawings.

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9.4. WARRANTIES

The Contractor shall provide a full warranty on all labor and materials upon installation and carry through a period of one year. The Contractor shall provide to the COR a current and complete list of all warranted items and equipment responsibilities, specific warranties and guarantees, final certifications, and similar documents at the time of acceptance/completion.

10. ATTACHMENTS

● Photos of pond

● Instructions, Conditions, And Notices to Offerors

Attachment One (1) - Photos

Pond

Inflow Pipe

Outflow

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Attachment Two (2) – Instructions, Conditions, And Notices to Offerors The proposal package submitted shall be submitted as follows:

a. Quotation Organization: Quotation shall be submitted in two volumes, one volume containing the “Technical” quotation (Volume I), and the other volume containing the “Price” quotation (Volume II).

b. Quotation Format: In addition to all other requirements of this RFQ, the offeror shall demonstrate its capability by means of a detailed technical and price quotation in each of the areas indicated in RFQ “Storm Water Retention Pond Rehabilitation – USGS National Center” under the Instructions to Vendors. This information shall be presented in a written technical and price quotation as outlined below. The quotation submitted for consideration for award shall address the full scope of the solicitation and comply with the terms and conditions of the RFQ. A quotation package, which addresses only part of the RFQ or is not conforming to the RFQ terms and conditions, may be considered as non-responsive and deemed unacceptable and not considered for award.

The offeror shall submit its quotation package in the following format:

Volume I Technical Quotation (Limit 15 pages) File Name Submission

Factor A Technical Approach File 1 Technical Quotation (Not to Exceed 15 pages)

Factor B Relevant Experience File 2 Past Performance Questionnaire(s) (2 references requested) (Not included in page count)

Factor C Past Performance File 3 Past Performance Questionnaire(s) (2 references requested) (Not included in page count)

Volume II Price (Limit 10 pages) File Name Submission

Factor C Price File 4 Cover Page including UEI Number and Business Size Classification (Not to exceed 1 page)

File 5 Discounted MATOC Firm-fixed price and cost breakdown of the firm-fixed price for the services in accordance with required line items (Not to Exceed 9)

File 6 Exceptions to solicitation terms and conditions, if applicable

Technical Quotation (Volume I)

Technical quotations shall not exceed 15 pages, including cover page, Table of Contents, Tables, Figures, etc. Margins for pages shall be no less than one inch for left and right sides, top and bottom. Font shall be Times New Roman, no less than font size 12, and single spaced. Each page shall be numbered.

Failure to provide a sufficiently detailed technical quotation package may constitute the offeror’s technical response as non-conforming/non-responsive to the RFQ and that offeror may not be considered for award.

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Factor A: Technical Approach and Capabilities

A-1 Project Understanding and Approach

• Offeror demonstrates a thorough understanding of the project scope, objectives, and challenges.

• Proposed methodology aligns with project requirements and ensures successful execution.

• Approach addresses sediment removal, pond restoration, and compliance with federal/state regulations.

A-2 Regulatory Compliance

• Adherence to Virginia Department of Environmental Quality (VADEQ) regulations.

• Compliance with Virginia Erosion and Stormwater Management Program (VESMP) and MS4 permit obligations.

• Plan demonstrates full understanding of legal requirements and environmental considerations.

• Adherence to the VADEQ Guidance Memo 20-2003 and the Chesapeake Stormwater Network

Recommendations of the Expert Panel to Define Removal Rates for Urban Stormwater Projects (January 20, 2015).

A-3 Project and Risk Management

• Comprehensive project management plan with clearly defined milestones.

• Risk identification and mitigation strategies, including contingency planning.

• Clear communication strategy for coordination with USGS representatives and stakeholders.

• Detailed list of subcontractors, including their roles, qualifications, and past performance on relevant projects

The technical capability section shall be in as much detail as the offeror considers necessary to fully explain and demonstrate their technical approach and capabilities for the requirements within SOW. The technical quotation should reflect a clear understanding of the nature of the work being performed and deliverables and how the offeror anticipates meeting all requirements successfully. Failure to provide a sufficiently detailed technical approach or capabilities may constitute the offeror’s technical response as non-responsive and could result in their quotation not being considered for award.

Factor B: Relevant Experience

• Offeror has demonstrated experience with stormwater pond rehabilitation projects.

• Previous work on federally owned properties or infrastructure projects.

• Qualifications of project personnel align with the required technical expertise.

Offerors are to provide relevant and successful relevant experience (past performance) information for each contract reference cited both for the prime contractor and any sub-contractor(s), if applicable.

Offeror’s shall list and provide at least 2 (commercial and/or government) references of similar requirements accomplished in the past.

If the offeror’s relevant experience information is located in the Federal Awardee Performance and Integrity Information System (FAPIIS) and/or Contractor Performance Assessment Reporting System (CPARS), then it is not necessary for a past performance questionnaire to be submitted; however, the contract/award number and customer name shall be provided so the Government/Contracting Officer can locate that information in the respective systems. If the offeror’s relevant experience is not located in the automated systems, the offeror shall contact their past performance references and request that each reference complete the “Past Performance Questionnaire” and email the completed survey form directly to the Contracting Officer, Leah Williams at lwilliams@usgs.gov by THE DUE DATE OF THIS SOLICITATION. Failure to provide past performance questionnaires could result in the offeror being determined as non-conforming to solicitation instructions/requirements and no longer consider for evaluation or award of a contract.

The offeror will be required to provide the company name, address, point of contact, and phone number, contract/award number, scope of work performed, information demonstrating how well the offeror performed, and overall dollar value. The mailto:lwilliams@usgs.gov

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Questionnaires do not need to be submitted for references already in FAPIIS or CPARS, but the contract number and customer name shall be provided in the quotation to allow the Government to locate the appropriate past performance record(s) in the system.

Offerors with no record of relevant experience must submit a signed and dated statement to that effect. If no relevant experience information is available the offeror will be evaluated as neutral.

The Government reserves the right to contact references for verification or additional information.

Factor C: Past Performance

Offerors are to provide successful past performance information for each contract reference cited both for the prime contractor and any sub-contractor(s), if applicable.

Offeror’s shall list and provide at least 2 (commercial and/or government) references of requirements accomplished in the past.

If the offeror’s past performance information is located in the Federal Awardee Performance and Integrity Information System (FAPIIS) and/or Contractor Performance Assessment Reporting System (CPARS), then it is not necessary for a past performance questionnaire to be submitted; however, the contract/award number and customer name shall be provided so the Government/Contracting Officer can locate that information in the respective systems. If the offeror’s past performance is not located in the automated systems, the offeror shall contact their past performance references and request that each reference complete the “Past Performance Questionnaire” and email the completed survey form directly to the Contracting Officer, Leah Williams at lwilliams@usgs.gov by THE DUE DATE OF THIS SOLICITATION. Failure to provide past performance questionnaires could result in the offeror being determined as non-conforming to solicitation instructions/requirements and no longer consider for evaluation or award of a contract.

The offeror will be required to provide the company name, address, point of contact, and phone number, contract/award number, scope of work performed, information demonstrating how well the offeror performed, and overall dollar value. The offeror may provide information on problems encountered on the identified contracts and the offeror’s corrective actions.

Questionnaires do not need to be submitted for references already in FAPIIS or CPARS, but the contract number and customer name shall be provided in the quotation to allow the Government to locate the appropriate past performance record(s) in the system.

The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror. This past performance information will be used for the evaluation of past performance.

Offerors with no record of past performance must submit a signed and dated statement to that effect. If no past performance information is available the offeror will be evaluated as neutral.

The Government reserves the right to contact references for verification or additional information.

Price Quotation (Volume II)

Price quotations shall not exceed 10 typewritten pages, including cover page, Table of Contents, Tables, Figures, etc.

Margins for pages shall be no less than one inch for left and right sides, top and bottom. Font shall be Times New Roman, no less than font size 12, and single spaced. Each page shall be numbered.

Factor D: Price

Offerors pricing is competitive, aligned with industry standards, and justified based on scope. Cost proposal supports budget control measures and efficient use of resources. The offeror’s price quotation shall consist of the following:

mailto:lwilliams@usgs.gov

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1. A discounted MATOC Market Firm-fixed price and cost breakdown of the firm-fixed price for the services for the prime contractor in accordance with the following line item requirements:

Required Line Items:

Contractors shall submit a detailed cost proposal structured according to the line items listed below. Each line item must include quantity, unit of measure, unit price, extended total, and supporting assumptions where applicable. Lump sum categories must include a narrative breakdown of major components.

Line Item (CLIN) No. Item Description 0001 Mobilization and Site Preparation Include equipment transport, site setup, initial controls 0002 Sediment, Excavation, Hauling and

Disposal

• Estimated Volume: 15 cubic yards

• Include equipment, labor, and time assumptions

0003 Pond Grading and Compaction Final shaping of basin and embankments as required

0004 Erosion and Sediment Control Measures

Include silt fencing, check dams, inlet protection, etc.

0005 Structural Repairs (Inlet/Outlet Structures)

Provide unit pricing and total for two structures

0006 Planting and Vegetative Stabilization

• Area: 0.25 acres

• Include species mix, mulching, soil amendments

0007 Final Site Restoration and Demobilization

Site cleanup, reseeding, and removal of temporary controls

0008 Direct Labor

• Provide fully burdened rates for each labor category shown (e.g., equipment operator, laborer, site superintendent)

• Include estimated hours

0009 Subcontractor Costs Provide supporting documentation for subcontractor quotes and costs.

0010 General Management and Administration (G&A)

0011 Overhead -- 0012 Profit --

2. Contractor Responsibility Information. Provide information demonstrating that the offeror is responsible within meaning of FAR 9.104-1. The following specific data should be included:

a) Evidence of an active UEI number and SAM registration

b) Socio-economic Status for relevant NAICS Code(s)

3. Subcontractor quotation(s) (if any)

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4. Subcontracting and/or teaming arrangement agreement, if applicable

5. Exceptions to any solicitation requirements and/or terms and conditions

Evaluation of an offeror’s price quotations shall be based on competition, completeness, and reasonableness. If the offerors quotation is unrealistically high or low in terms of price, it may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of risks of the proposed work and may be grounds for rejection of the quotation.

Evaluation of the price quotations will be based on competition and the total overall evaluated price.

Offerors shall quote MATOC discounted firm-fixed pricing for the Storm Water Retention Pond Rehabilitation services.

6. EVALUTIONS AND EVALUATION CRITERIA

The Contracting Officer will screen proposal packages to identify and eliminate any offers that are so incomplete or non-conforming/non-responsive to the instructions or terms and conditions of the RFP or other RFP requirements, as to preclude a meaningful evaluation. The Contracting Officer reserves the right to eliminate any offer from further evaluation or consideration for award if that offeror’s proposal package fails to comply or conform to the RFP’s minimum specifications, instructions or terms and conditions, or is missing information requested in this RFP.

The Government intends to award one (1) firm-fixed price Purchase Order resulting from this RFP to the responsible offeror whose offer conforming to the RFP has been determined to be the most advantageous and the best-value offerors to the Government, price and other factors considered, where trade-off procedures will be used.

The following factors shall be used to evaluate offers:

Factor A – Technical Approach Factor B – Relevant Experience Factor C – Past Performance Factor D – Price

Technical Acceptability & Weighting Factor A (Technical Approach) is weighted equally across A-1, A-2, and A-3.

Factor A (combined with A-1, A-2, and A-3) is weighted significantly more than Factors B and C.

Factors B and C are weighted equally.

Factors A, B, and C (combined) are weighted relatively more than Factor D.

Rating Scales Factor A (Technical Approach):

High Confidence: Government has strong confidence in successful contract execution with minimal intervention.

Some Confidence: Offeror requires some government oversight but is capable.

Low Confidence: Government has doubts about offeror’s ability to execute successfully, even with oversight.

Factor B (Relevant Experience):

Pass: Offeror meets experience requirements.

Fail: Offeror does not meet experience requirements.

Not Available: Lack of relevant experience does not impact evaluation.

Factor C (Past Performance):

Exceptional: Strong past performance with minimal risk.

Very Good: Mostly positive track record with few weaknesses.

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Satisfactory: Balanced strengths and weaknesses with moderate risk.

Marginal: Performance shows deficiencies with high risk.

Unsatisfactory: Serious performance issues create very high risk.

Neutral: No past performance record available.

Factor D (Price):

The Government will evaluate Price to ensure it is fair and reasonable.

Evaluation of an offeror’s price quotation shall be based on competition, completeness, and reasonableness. Evaluation of the price quotations will be based on the total overall evaluated firm-fixed price for the Storm Water Retention Pond Rehabilitation services under the three month period of performance. If the offerors quotation is unrealistically high or low in terms of price, it may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of risks of the proposed work and may be grounds for rejection of the quotation.

The offeror must also be determined responsible per the meaning described in FAR 9.104. Responsibility will be determined by reviewing such items as an offeror’s D&B report, SAM, PPIRS and submitted past performance information, and socio-economic status for the designated UEI number. The Contracting Officer shall also review any exceptions to the RFP terms, conditions or requirements and make a determination of acceptability of non-conformance. Offerors are cautioned that any exceptions to the RFP terms and conditions or requirements may be detrimental to that offeror’s evaluation and the offeror may be deemed non-conforming to the RFP and not considered for award.

After the technical and price evaluations have been conducted the Government will award to the one (1) offeror conforming to the RFP whose offer has been determined to be the most advantageous and the best-value offerors to the Government.

Any offeror that received a rating of low confidence, fail, or unsatisfactory in any evaluation factor or has pricing that is determined to be incomplete or unreasonable will automatically not be considered for award.

(End of Attachments)

3.3. PERMITS/ INSPECTIONS