A06_Statement_of_Work.doc

Requisition for Repair Support Services, Repairs, and Upgrade Parts for YSI, Hydrotech, and Hydrolab Equipment Statement of Work

SECTION C – DESCRIPTIONS/SPECIFICATIONS

Background

The U.S. Geological Survey, Hydrologic Instrumentation Facility (HIF), has a requirement for repair support services for YSI, Hydrotech, and Hydrolab brand equipment including water quality sondes, sensors, and cables. The repair services are needed to support HIF’s rental program, as well as repairs for water Science Center-owned equipment. HIF currently conducts a nationwide rental program to support Water Science Center data collection programs with over 3,500 items on rent. In addition, HIF services customer-owned equipment that is sent to HIF for repair and calibration. Over time, partly due to the harsh environmental conditions in which the equipment is used, the equipment needs repair and servicing work. Repair work is often needed after the equipment warranty period has expired, and the work required is beyond the capabilities of HIF.

This equipment is used at thousands of USGS field gaging stations located all over the United States. The equipment is needed to measure and collect water quality data about the Nations’ fresh water resources.

Scope

The equipment repair work shall include YSI, Hydrotech, and Hydrolab brand equipment including water quality sondes, sensors, display units, cables, and related accessories.

General Requirement

The vendor shall provide maintenance and repair services, including all necessary materials, labor, equipment, and facilities, necessary to perform maintenance and make repairs to damaged and malfunctioning YSI, Hydrotech, and Hydrolab manufactured equipment. Repair work shall be based on a combination of (1) fixed-price pricing, based on commercially established rates for parts and services, and (2) time and material repair services as needed and approved by the Government. Quantities repaired will vary depending on failure rates from usage.

Repair Approval Process

The vendor shall provide a written cost estimate, prior to performing any repair work. The estimate shall include, at a minimum, the following:

· The vendor part number, item description, manufacturer’s serial number, HIF ID number, and cost of repair. The estimate shall also include a description of the problem or symptoms, and needed repair work.

The repair estimate shall be provided to the Government within 14 days after receipt of the shipment.

The Government shall approve/disapprove of the repair, in writing to the vendor, within 7 days of receiving the estimate.

Reporting

The vendor shall provide a monthly summary report (spreadsheet) that lists all repairs by repair number (or order number) and an overall summary of monthly charges.

Authorized Government Callers for Repairs Authorized callers include the following Government representatives:

· Teri Snazelle 228-688-1316 or 228-688-1527

· Harold Myers 228-688-1570

· Gerald Gardner 228-688-1272

· Wanda Hurst Maloid 228-688-1549 or 228-688-1527

SECTION D – PACKAGING AND MARKING

Transportation, Packaging, and Marking

(a) All shipments of repair equipment shall be made F.O.B. destination at the Contractor’s expense.

(b) Preservation, packaging, and packing shall be in accordance with standard commercial practice, adequate to ensure acceptance by common carrier and safe arrival at destination.

SECTION E – INSPECTION AND ACCEPTANCE

Inspection, acceptance, rejection decisions will be made based upon compliance with proper operation of the equipment based on the manufacturer’s specifications.

Inspection and Acceptance Period

It is anticipated that inspection and acceptance of the repair work shall be completed by USGS personnel within 14 days after delivery.

SECTION F – DELIVERIES AND PERFORMANCE

Delivery Period

The repair estimate shall be provided to the Government within 14 days after receipt of the shipment.

Repairs shall be performed within 30 days of approval by the Government.

Delivery Point

Delivery of all items shall be made F.O.B. Destination, within consignee’s premises to the address set forth below:

U.S. Geological Survey

Hydrologic Instrumentation Facility

Building 2101

Stennis Space Center, MS 39529

Attn: Warehouse

Warranty

All parts shall be covered under a warranty of at least 1 year after receipt of repair. Workmanship shall be warranted for at least 90 days after receipt of repair.

Attachments for Reference The following attachments are provided for reference purposes:

Attachment A –Repairs and Spare Parts List, with pricing