B09_-_Questions_and_Answers_0001.docx

140FS325Q0123

Amendment A0001 Questions and Answers

Q: Site Visit Coordination - Would it be possible to arrange a site visit (job walk) to allow our subcontractor to gain a comprehensive understanding of the scope of work?

A: Yes, We can be available for a site visit on Monday 8/18 at 11am. The visitor center is open Wednesday to Sunday 9am -4pm and the public areas can be viewed during that time.

Q: Incumbent Information - If available, kindly provide the Purchase Order number and total contract value of the incumbent vendor.

A: NA

Q: Scope - Are there any material changes in the current Statement of Work compared to the previous contract?

A: NA

Q: Post-Award Requirements - Please confirm whether any post-award submittals (e.g., safety plans, work schedules, certifications) are required. If so, kindly share the applicable details or documentation.

A: The government will provide detailed submittal requirements upon contract award. Contractors should be prepared to submit these documents promptly to avoid delays. This may include but are not limited to: Detailed timeline showing key milestones: mobilization, inspection, installation, monitoring visits, and follow-up inspections. Documentation for all termite control products to be used. Proof of contractor’s pesticide applicator licenses and certifications as required by regulations.

Q: Bait Station Quantity – What is the expected number of Sentricon bait stations to be installed?

A: A site inspection will confirm the final count, as the contractor will use professional judgment and manufacturer guidelines to determine exact placement.

Q: Exact Perimeter Layout - Can site drawings or perimeter measurements be provided for station spacing calculations?

A: The three buildings have approximately 1,178 linear feet. See Google Map image below:

Q: Inspection Frequency – What is the required frequency for monitoring visits during the performance period?

A: Initial installation, followed by monitoring visits every 3 months (quarterly) during the performance period, or as needed based on site conditions or evidence of termite activity. At least one full follow-up inspection is required before the end of the service term. Quarterly monitoring is the industry norm for Sentricon systems to ensure bait stations are functioning, active infestations are managed, and stations are replenished if necessary. If termite activity is detected, more frequent visits may be warranted, depending on severity.

Q: Access Restrictions – Are there restricted zones or wildlife-sensitive areas that require special access approval?

A: Contractors should coordinate directly with refuge staff before beginning any work.

Q: Special Equipment – Is the contractor responsible for any drilling or specialized installation tools?

A: The contractor is responsible for providing all tools, equipment, and labor necessary for proper installation of the Sentricon Termite Colony Elimination System, including any drilling or specialized tools required.

Q: Soil/Surface Preparation – Will the Government clear obstructions, or should the contractor include this in pricing?

A: The contractor shall include in pricing all labor and effort required to access the building perimeter for bait station installation, including the removal of minor obstructions. Any significant access issues shall be coordinated with Refuge Staff prior to the start of work.

Q: Waste Disposal – Are there specific disposal requirements for termite bait materials?

A: The contractor shall be responsible for the proper handling and off-site disposal of all termite bait materials in accordance with product label instructions, federal and state regulations, and refuge environmental policies. No pesticide-related waste shall be disposed of on refuge property.

Q: Post-Term Coverage – Should pricing include optional renewal periods beyond August 1, 2026?

A: Please provide pricing for the base contract period through August 1, 2026, as well as for any optional renewal periods, specifying any price adjustments applicable.

Q: Emergency Service – What is the required turnaround time for emergency termite re-inspection or treatment requests?

A: The contractor shall respond to any emergency termite re-inspection or treatment requests within 24 to 48 hours of notification. The contractor must maintain effective communication channels to ensure timely receipt of such requests and prioritize rapid mobilization to prevent further termite damage or infestation spread.

Q: Can the government clarify that the stated “1,178 sq ft” on the SOW is in square feet or 1,178 linear feet?

A: The three buildings have approximately 1,178 linear feet. See Google Map image below:

Q: Will the government accept similar type termite bait stations that are EPA approved and registered in the State of Philadelphia in lieu of use of Sentricon Bait Stations?

A: The Refuge requires the use of the Sentricon Termite Colony Elimination System for termite control at the John Heinz National Wildlife Refuge due to its proven effectiveness and compatibility with site conditions.

Q: Will the government release a standard outlined Price/Cost Schedule or will you require a company quote submission?

A: Contractors are required to submit their own detailed quotes or proposals.

image1.png