Attachment_7_Relocation_Assistance_Contract_0002.pdf
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- Attached to
- Relocation SVS for Great Dismal Swamp Suffolk VA
- Solicitation number
- 140FS324Q0212
About this file
This document is a Relocation Assistance Contract that outlines the requirements for providing relocation services to non-government tenants at the Great Dismal Swamp National Wildlife Refuge in Suffolk, Virginia. The U.S. Fish and Wildlife Service (USFWS) is the federal agency responsible for ensuring the relocation services comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and its 2024 amendments.
The key requirements include: preparing and serving all required relocation notices, meeting with tenants to gather information and determine eligibility, providing relocation assistance brochures, identifying suitable replacement housing, securing moving bids, providing reasonable assistance to minimize hardship, inspecting vacated premises, assisting with relocation claims, and maintaining detailed records. The contractor must submit an RFQ (SF1449, completed Attachment 3) to the contracting point of contact. The USFWS is the federal agency issuing this solicitation, with a solicitation number of 140FS324Q0212.
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Text version
Relocation Assistance Contract
The Services to be provided are not solely contracting for a moving company. The U.S.
Fish and Wildlife Service (Service) is the federal agency responsible to assure all relocation services comply with the “Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970,” and with the “Uniform Relocation Act Amendments of 2024.”
The U.S. Department of Transportation (DOT) was named as the Federal lead agency for the
Uniform Act, a role filled by FHWA's Office of Real Estate Services.
https://www.federalregister.gov/d/2024-08736.
Relocation information can be found at https://www.fhwa.dot.gov/real_estate/uniform_act/relocation/.
For additional questions on Relocation topics and resources, please contact:
Melissa Corder, melissa.corder@dot.gov.
Requirements of the Federal Uniform Act:
Tenant Relocation - RESIDENTIAL
1) Prepare and serve all required notices (e.g. General Information Notice, Notice of
Eligibility, Ninety (90) and Thirty (30) day Notices and the like) at appropriate throughout the process.
2) Meet with tenant for an interview and site survey to gather specific information to determine the eligibility of the tenant such as income and rents, individual needs and relocation preferences, and other relevant information.
3) Provide to the tenant a relocation assistance brochure and discuss its contents along with a detailed explanation of the process and regulatory requirements.
4) Utilize the list of DSS available replacements of which one will be the "prime comparable" from which the maximum Rental Assistance payment will be computed.
Provide a minimum of three (3) comparables (if reasonably available) and the financial offer to tenant in the Eligibility Notice, before or at the time of the 90-Day
Notice.
5) Secure bids from moving companies from moving personal property/secure any valuations, if necessary for any equipment owned by the tenant that may not be moved.
6) Provide any reasonable assistance necessary to minimize hardship. Provide information to tenants/owners as needed.
https://www.federalregister.gov/d/2024-08736 https://www.fhwa.dot.gov/real_estate/uniform_act/relocation/
7) Inspect vacated premises after move-out, obtain keys, and certify that displacee has moved into DSS replacement selected.
8) Assist the displacee with relocation activities including, but not limited to, the completion of relocation claims.
9) Participate or provide information as necessary for relocation appeals or hearings.
Detailed Record Keeping, Information Systems and Archiving.
10) Maintain all information in a hard copy file for all relocation activities including but not limited to:
a) List of available comparable residential replacements offered to the displacee.
Include detailed logs that include the outreach provided to the displacee (i.e.
listings sent, viewings) and all other activities involving the tenant relocation.
b) All matters related to relocation activities (including letters, e-mails, phone calls) logged into the contact record, including subject matter, follow-up, outcome, etc.
c) All relocation questions answered and cataloged for future reference.
d) All contact and correspondence with property owners, tenant, citizens and elected officials.
11) Provide status reports to the client as needed.
12) Perform Quality Control on each file and submit file to USFWS when the relocation is complete.
File details come from the government source that posted it. Updated .