A04_KPNWR_SOW_Asphalt_Repair__Map__Pictures_0001.docx

Performance Work Statement

Keālia Pond NWR – Asphalt Repair and Sealant Service

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide asphalt repair and sealant service at Keālia Pond National Wildlife Refuge (Refuge). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform asphalt repair and sealant service as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background:

The Refuge includes approximately 74,000 square feet of asphalt surfaces of varying ages and states of repair. The asphalt is located across the Refuge in four distinct units, including a 2,248 ft access road and three parking areas. The Refuge experiences moderate vehicular traffic from visitors, work trucks, and occasional heavy equipment. The Access Road has at least 40 transverse cracks extending the width of the road, none of which exceeds one inch in width. The road also has several areas of edge cracking or minor shoulder damage. While the surface shows significant weathering, there are no potholes, raveling, or apparent upheaval requiring significant repairs or asphalt replacement. The parking areas exhibit some alligator cracking and minor edge cracking consistent with regular use and gradual aging. None of the asphalt has received repairs or maintenance, including sealant, in at 15 years.

1.3 Objectives:

The objectives of this project will include:

· Fill cracks in the asphalt and repair any damage to shoulders to prevent further deterioration of the surfaces

· Apply a high-quality asphalt sealant to protect the surface from the elements and everyday wear and tear.

· Repaint parking lines, traffic arrows, and handicap-accessible parking spaces to original layout and professional standards.

1.4 Scope: The purpose of this project is to restore the integrity and longevity of all asphalt surfaces by making repairs and applying a quality asphalt sealant. The project will ensure that the asphalt remains in serviceable condition and will save money in the long run by preventing any further deterioration that would require asphalt replacement. The Contractor shall fill all sizeable cracks, repair damaged edges, apply sealant to fill smaller cracks and provide a weather-resistant topcoat, and repaint parking and traffic lines.

· The Government is requesting separate bids for each of four task areas (Table 1). See attached bid sheet in Appendix.

Table 1. Task Areas - Keālia Pond NWR asphalt project (see photos in Appendix)

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PSW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. and 5:00 p.m., except on recognized Holidays. To minimize the duration of time that facility will need to be closed, the Government will allow for weekend work to be conducted. The exception will be when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Keālia Pond National Wildlife Refuge Visitor Center at Milepost 6 Maui Veterans Highway and the Keālia Coastal Boardwalk at approximately mile marker 2 on North Kihei Road, both in Kihei, HI (Island of Maui).

1.6.6 Type of Contract: The Government will award a fixed price contract for the work described in this PWS.

1.6.7 Security Requirements: NA

1.6.7.1 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. Not applicable

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The Contractor must be licensed and bonded in the State of Hawaii and have at least 5 years of experience with repairing and resealing asphalt. The Contractor must provide at least three references for similar work completed withing the last 2 years in the State of Hawaii.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (CO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

TBD

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. and 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor Employees should wear a short or other article of clothing to identify them while on site.

1.6.13 Contractor Travel: NA

1.6.14 Other Direct Cost: NA

1.6.15 Data Rights: NA

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The COR, or designee, will be available whenever the Contractor is on site to facilitate road closures and ensure there are no conflicts with wildlife. The COR, or designee, will clear work areas of vehicles or other obstructions and ensure that the areas are closed to public access for the duration of the project.

3.2 Facilities: The Government will provide access to a portable toilet at the Keālia Pond NWR education shelter for use by the Contractor Employees during open hours. Contractor personnel may also fill water bottles at the Visitor Center upon request. There are no restroom facilities or water available at the Keālia Coastal Boardwalk.

3.3 Utilities: The Government will provide access to non-potable water from hose bibs near the Keālia Pond NWR Visitor Center. No water is available at the Keālia Coastal Boardwalk. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: NA

3.5 Materials: The COR will provide guidelines for Contractor parking and materials staging.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NA

4.3. Materials: The Contractor shall furnish materials and supplies necessary to meet the requirements under this PWS.

4.4. Equipment. The Contractor shall furnish all equipment and tools required to meet the requirement under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide services for filling and sealing cracks in asphalt surfaces and applying high-quality sealant to prevent further damage and extend the life of the pavement.

5.2. Crack Sealing. The Contractor will clean and prepare asphalt cracks to receive filler. The filler should be hot pour and offer a durable and flexible seal.

5.3 Fix asphalt edges. The Contractor shall repair damaged asphalt edges with hot pour asphalt mix, applying crack filler where appropriate.

5.4 Apply Sealant. The Contractor shall apply a sealcoating to asphalt surfaces to protect against damage from weather, traffic, and other factors to extend the lifespan of the pavement. The sealant should be suitable for filling small cracks and offer durable protection from UV, weather, and traffic.

5.5. Restripe. The Contractor shall repaint parking lines, direction arrows, handicap accessible parking indicators, and other markings to the original appearance using high-quality traffic paint (e.g., waterborne, thermoplastic, or plural component) suitable for the specific application and complying with relevant federal and state regulations, including VOC standards.

5.6 Warranty. The Contractor shall provide at least a one-year warranty to cover defects in materials or workmanship.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures found in Manual on Uniform Traffic Control Devices (MUTCD) for the U.S. Fish and Wildlife Service regarding pavement markings.

https://rosap.ntl.bts.gov/view/dot/55876/dot_55876_DS1.pdf

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The Contractor shall provide a project plan and schedule to the COR describing the types of work to be done and the timing and duration of each step so that appropriate road and parking closures can be communicated and signs posted.

PRS # 2

The Contractor shall fill asphalt cracks with hot pour filler that meets the standards outlined in ASTM D3405 and FHWA-RD-99-147.

The Contractor cleaned all cracks of debris before applying filler.

The Contractor provided crack filler that met industry standards.

Cracks are filled to level with the asphalt surface leaving no gaps.

PRS # 3

The Contractor shall repair damaged asphalt edges with hot pour filler where shoulders show signs of breaking away from the pavement.

The Contractor repaired damaged edges and shoulders using hot pour asphalt filler.

PRS # 4

The Contractor shall apply an asphalt emulsion sealer that meets the standards outlined in ASTM D8099/D8099M.

The Contractor properly cleaned the asphalt surface before applying the sealer. The Contractor applied the sealer evenly covering all surfaces at a rate consistent with the product label.

PRS #5

The Contractor shall repaint stop lines, parking stalls, handicap parking, crosswalks, directional arrows, and other standard pavement markings according to approved plans and relevant regulations.

The Contractor properly cleaned the asphalt surface before repainting the lines.

The Contractor complied with all applicable state and local regulations for traffic line painting, including material specifications, permit requirements, and safety protocols.

APPENDIX

Figure 1. Location of Keālia Pond NWR on the Island of Maui, Hawai’i

Figure 2. Locations of Keālia Pond Visitor Center and Coastal Boardwalk

Figure 3. Keālia Pond Access Road (2,248 ft long x avg 14 ft width) (Task 1).

Figure 4. Locations of Visitor Center Parking (Task 2, on the right) and Wildlife Viewing Area Parking (Task 3, on the left).

Figure 5. Keālia Coastal Boardwalk Parking (Task 4)

Photos of general asphalt condition

Task 1 - Keālia Pond Access Road – asphalt cracks

Task 1 - Keālia Pond Access Road – transverse asphalt cracks

Task 1 - Keālia Pond Access Road – Edge cracking

Task 1 - Keālia Pond Access Road – shoulder damage

Task 1 - Keālia Pond Access Road – Asphalt cracking

Task 1 - Keālia Pond Access Road – Typical width of asphalt crack

Task 3 - Visitor Center Parking - alligator cracking

Task 3 - Visitor Center Parking - condition of asphalt surface

Task 5 - Keālia Coastal Boardwalk Parking

Keālia Coastal Boardwalk Parking – handicap parking image1.jpeg image2.jpeg image3.jpeg image4.png image5.jpeg image6.jpeg image7.jpeg image8.jpeg image9.jpeg image10.jpeg image11.jpeg image12.jpeg image13.jpeg image14.jpeg image15.jpeg