Amendment_00001_BPA_Revised_Documents_0001.pdf

FWS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and aseparate written solicitation will not be issued.

U.S. Fish and Wildlife Service, Southeast Idaho NWRC has requirement for bulk fuel. To be provided in accordance with the statement of work. The anticipated performance period is 5 years upon award, with a ceiling of $250,000 per BPA. This Request for Quotation (RFQ) is an unrestricted set aside and is conducted under the procedures of FAR Parts 12 and 13, incorporating provisions and clauses in effect through Federal Acquisition Circular 2025-05. The NAICS code is 324199 and the small business size standard is 950 employees.

Instructions

All responsible business sources may submit a quote, which shall be considered by the agency.

The Agency intends to award two blanket purchase agreements. The basis of award is price only. A blanket purchase agreement award will be made to two vendors that submit the lowest priced quote (mark up), meeting the bid requirements outlined under quote schedule in the solicitation (vendors are encouraged to use the bid schedule provided). Award will be made to a responsible source pursuant to FAR Subpart 9.1.

YOUR QUOTE:

Please submit your quotation (showing unit and total price) on company letterhead or the enclosed SF-1449 form with SAM.gov UEI code and point of contact phone number and e-mail address. please refer to bid schedule and provide your mark up per gallon.

Additionally, if your company holds a GSA contract that would apply to this requirement, please provide the contract number. Refer to FAR provision 52.212-1 Instructions to Offerors – Commercial Items for additional submission guidance and include a copy of FAR provision 52.212-3 Offeror Representations and Certifications -- Commercial Items with applicable sections completed.

Quotes Due: September 22, 2025 @ 1200 Pacific E-Mail Quote Submission: Oscar_orozco@fws.gov

In order to have a quote considered for award, respondent must be registered at the System for Award Management (SAM) website (https://www.sam.gov) as an active vendor by the time an award decision is necessary.

Amendment 01 09/17/2025 https://www.sam.gov/

Quote Schedule

Contractor shall provide, on an as needed basis, all materials, equipment, and services required in the Statement of Work and contract documents. Fuel shall be requested and provided on an as-needed basis based upon the following schedule.

Pricing for the solicitation shall be based on the Rack Price the day of delivery using the Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchase), plus provider’s fixed mark-up price. The contractor must provide the rack price for that day on each delivery ticket when delivered and on each subsequent invoice.

YOUR QUOTE: Contractors will quote only their mark-up price per gallon. This amount must be in dollar format ($0.00) and include all costs for transportation, margin, applicable taxes, and fees, etc.

5 Year Period Item Mark-Up Per Gallon

10/01/2025 - 09/30/2030 1) Gasoline Fuel - Unleaded Regular Octane 87

$ 0.00

(enter your mark up)

10/01/2025 - 09/30/2030 2) Diesel Fuel $ 0.00

(Enter your mark up)

Statement of Work (SOW) for Bulk Fuel

Southeast Idaho National Wildlife Complex 4425 Burley Drive, Suite A Chubbuck, ID 83202

1.0 - General Information The U.S. Fish and Wildlife Service (FWS) requires fuel for operation of facilities of its southeast Idaho NW Refuge Complex Locations. This Statement of Work contains information to assist in actions required to complete deliveries at the delivery site.

2.0 - Scope Contractor will furnish all labor, services, equipment, etc to provide fuel. Fuel shall be delivered to designated refuge locations and unloaded into government-owned above-ground tanks.

Deliveries must comply with all applicable fuel quality standards and safety regulations. The contractor shall provide metered delivery tickets and invoices that reflect OPIS rack pricing plus the agreed-upon markup.

Once awarded a Blanket Purchase Agreement. Issuance of BPA Calls with a value over or under $10,000 will be evaluated based on either Price Only or Lowest Price Technically Acceptable, as determined at the time of solicitation, which may be issued orally or by email for calls under the micro purchase for supplies $10,000 by authorized officials, while only a warranted Contracting Officer may issue calls exceeding the micro-purchase threshold, and all solicitations will be distributed to the two vendors who have expressed interest in the specific location where the deliveries are to take place. For the supply and delivery of the fuels indicated on the bid sheet on an as-required basis during the contract period. All deliveries shall be to the Southeast Idaho NW Refuge locations. Delivery loads for fuel shall be a minimum of 30 gallons and maximum of 1000 gallons at each location can also be increased but agreed to in writing.

Unloading of fuels shall be directly into the facility’s storage tanks.

3.0 - Contract Period (BPA) The Blanket Purchase Agreement period is 5 years, and the ceiling is $250k (whichever comes first). The Blanket Purchase Agreement can be cancelled by either party with at least 30 days written notice.

4.0 - Current Product Standards The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

5.0 - Pricing The price for fuels shall be in US currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

If the 3rd decimal place value is five (5) or greater, the 2nd decimal place value is rounded up by one (1). If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 - Supply Prices Pricing shall be based on the Rack Price the day of delivery using the Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchased), plus provider’s fixed mark-up price (as provided on quote schedule).

6.0 - Excise and Taxes All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates Estimated usage during each twelve-month period is 10,000 gallons or more. This estimate is based on historical data and is not a guarantee.

8.0 - Delivery Days and Times The vendor must deliver fuel supply during facility’s core working hours (7:30 am - 3:30 pm – Monday through Friday) except on holidays. The facility’s point of contacts shall be notified before expected deliveries with an estimated time of arrival. Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket.

9.0 - Delivery and Unloading Delivery of fuel under this BPA shall be made within 48 hours after the placement of a call or .

Specific delivery dates shall be established at the time of call.

9.1 Delivery Locations

Bear Lake Refuge: (1) 1000-gallon diesel / (1) 500-gallon unleaded Camas Refuge: (1) 1000-gallon unleaded / (1) 1000-gallon diesel Grays Lake Refuge: (1) 1000-gallon unleaded / (1) 500-gallon diesel Minidoka Refuge: (2) 500-gallon unleaded / (1) 500-gallon diesel Southeast Idaho NWR HQ: No tanks onsite (Southeast Idaho National Wildlife Complex)

9.2 Unloading

The Fuel Provider shall be responsible for the delivery and unloading of the product. The Fuel Provider shall have a safe operating procedure and comply with all local statutory requirements. FWS staff shall witness the unloading process. FWS may take a sample of the fuel for third-party compliance testing.

13. EXTENT OF OBLIGATION. The USFWS is obligated only to the extent of authorized purchases actually made under this BPA.

14. PRICING. The prices charged to the USFWS shall be as low or lower than those charged to the Contractor's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

10.0 - Non-conformance

If fuel is found to be non-conforming: FWS will not pay for it. The provider must remove and replace it at no cost. The provider is liable for any damage caused by non-conforming fuel.

11.0 – Payments

The Fuel Provider must be registered in SAM.gov. Payments will be made via government charge card. Invoices must be submitted weekly to the Contract Specialist and the station. All receipts and vouchers must be attached.

12.0 - U.S. Fish and Wildlife Service Onsite Points of Contact (POCs) To be provided upon award.

U.S. FISH & WILDLIFE SERVICE

BPA FUELS ORDERING GUIDE

Document 1: Ordering Guide for Bulk Fuel BPAs

Overview

This document is an ordering guide for the procurement of Fuels off awarded Blanket Purchase Agreements (BPAs) and may be used throughout the U.S. Fish & Wildlife Service (FWS). The following order procedures will be used in accordance with FAR Part 13.303.

Services include: delivery of unleaded gasoline and diesel fuel to various refuge locations in Southeast Idaho. Related services not specified above, but within the scope of the below SOW may be solicited from this BPA.

Two (2) BPAs will be awarded to the two vendors that provide the lowest mark-up per gallon.

The period of performance for each will extend for Five (5) years from 1 October 2025 to 30 September 2030.

Ordering Procedures

The Contracting Officer/Authorized Ordering Official for the BPA Call must solicit to all vendors per phone calls or solicitation emails that have been issued an agreement.

Ordering Limits

The ceiling per call shall be $25,000.00

The ceiling per BPAs is $250,000 or 5 years whichever comes first.

Issuance of BPA Calls

All Fuels Types offered by each of the above-listed BPA holders are available for purchase.

This BPA is not priced and pricing must be obtained during the solicitation for the BPA Call.

http://www.fws.gov/

A log to be provided by the CO must be updated by all users of the BPA, at time of purchase, which will be reviewed at least annually by the Contracting Officer (CO). For questions about the BPA Call Log, contact the Contract Specialist, Oscar_orozco@fws.gov

Calls < Micro Purchase Threshold for commodities – the Government Purchase Card (GPC) may be used to purchase Fuel in amounts less than the micro-purchase threshold (currently $10K).

These purchases are considered calls off the applicable BPA.

Calls > Micro Purchase Threshold – the Federal Acquisition Regulation (FAR) requires competition of Calls amongst all BPA holders unless justification exists to award directly to one vendor. A Program Purchase Request (PPR) must be submitted in MySupport such that a warranted CO can make the purchase. The PPR must include the type fuel, date and place of work to be performed, estimated price (if known), and justification for not competing (if applicable).

Competitive Calls – for fuels needs that can be competed amongst the BPA holders, award of the Call can be based on lowest price, or if desired, other than lowest price (e.g. evaluation of non-price factors such as time of delivery/service, quality, past performance, etc).

Noncompetitive Calls – justification explaining why only one particular vendor can provide the required service needed is required and must be provided with the PPR.

Invoicing Procedures

Invoices shall be submitted per order to the Ordering Official. The name can be found in Block 6, Form OF 347. Each invoice must contain the following:

Name of Contractor BPA number BPA Call number Date of purchase Service purchased and quantity Location of the service

Payment

All invoices over the micro purchase threshold (Currently $10k for commodities) must be submitted via Internet Payment Platform (IPP.GOV). The government receiving official must review and approve/reject the invoice. Once invoice processing has been recommended, the invoice will be transmitted for payment.

mailto:Oscar_orozco@fws.gov

---End of Addendum to 52.212-2---