A04_SOW_Sheldon_Best_Lock_Doors_2.pdf

STATEMENT OF WORK

Replace Interior and Exterior Door Hardware with Best Lock System Sheldon National Wildlife Refuge

July 16, 2026

1) General:

The U.S. Fish and Wildlife Service (USFWS) requires a qualified contractor to furnish all labor, supervision, materials, equipment, transportation, tools, permits (if required), and incidentals necessary to remove, replace, and/or modify existing door hardware on designated interior and exterior doors to convert the facility to a Best Lock interchangeable core system compatible with the existing Best Lock Interchangeable Core System currently in place at all other refuge facilities.

The contractor shall replace existing hardware as necessary to ensure all designated doors are fully operational, secure, and compatible with the Government's Best Lock interchangeable core system.

Where existing doors or frames require modification to accept new hardware, the contractor shall perform all necessary adaptations without compromising door operation, fire ratings (where applicable), or building security.

The contractor shall verify all existing conditions, door types, handing, frame configurations, and hardware requirements prior to ordering materials. Measurements and field verification are the contractor's responsibility.

The Contractor shall coordinate the acquisition of the Best Lock cores and keys with the government as the specific cores are secure and require authorization to purchase.

A. Contractor Qualifications: The contractor shall have demonstrated experience installing commercial-grade door hardware and interchangeable core locking systems in commercial or government facilities.

B. Standards: All work shall comply with:

1.B.1 Applicable International Building Code (IBC) 1.B.2 ADA Accessibility Guidelines (ADAAG) 1.B.3 ANSI/BHMA standards for commercial door hardware 1.B.4 Manufacturer installation requirements 1.B.5 OSHA safety regulations 1.B.6 Applicable Federal, State, and local building codes

C. Photographs of the doors are included. A pre-bid meeting will be held on TBD. For questions or additional information, see Refuge Contact Information.

D. Site Visit Contractors are encouraged to perform a site visit prior to submitting a proposal to verify existing conditions and quantities.

2) Place and Period of Performance

A. Place of Performance: Sheldon National Wildlife Refuge, 44280 Virgin Valley Road, Denio, NV 89404.

B. Period of Performance: Notice to Proceed + 120 days

C. Normal Duty Hours Monday thru Friday 7:00am-4:30pm

D. Non-duty hours include weeknights, weekends, and Government holidays (New Year’s Day, Memorial Day, President's Day, Juneteenth, Fourth of July, Thanksgiving, Columbus Day, Christmas).

3) Scope The contractor shall remove existing door hardware and install new hardware compatible with the Government's Best Lock interchangeable core system on the following doors.

A. Exterior Doors The contractor shall replace or modify all existing locking hardware necessary to accommodate Best Lock interchangeable cores.

Doors include:

1. Outside Utility Door

2. Staff Entrance

3. Visitor Entrance

4. Conference Room Exterior Entrance Work shall include:

• Removal of existing locksets, cylinders, strikes, closers (if replacement is required), panic hardware, and associated hardware.

• Installation of new commercial-grade hardware compatible with Best Lock interchangeable cores.

• Adjustment of doors and frames as necessary for proper alignment.

• Replacement of worn or damaged strikes, latch plates, hinges, or associated hardware where required to ensure proper operation.

• Installation of weather-resistant hardware suitable for exterior use.

• Proper adjustment to ensure doors latch, lock, and close correctly.

B. Interior Doors The contractor shall replace existing hardware and adapt all designated interior doors to accept Best Lock interchangeable cores.

Doors include:

1. Dividing Door

2. Manager's Office

3. Assistant Manager's Office

4. Interior Utility Room

5. Conference Room

6. Bathroom

7. Storage Closet

8. IT Closet Work shall include:

• Removal of existing locksets and cylinders.

• Installation of Best Lock compatible locksets and hardware.

• Replacement of latch assemblies and strikes as required.

• Modification of doors or frames as necessary to accommodate new hardware.

• Adjustment to ensure smooth operation and proper security.

General Requirements The contractor shall:

• Verify handing and swing of every door.

• Coordinate all lock functions with the Government prior to ordering hardware.

• Match existing hardware finishes unless otherwise approved.

• Protect adjacent walls, floors, and finishes from damage.

• Maintain building security throughout construction.

• Remove and dispose of all existing hardware off-site unless otherwise directed.

• Immediately report unforeseen conditions affecting installation.

• Coordinate work to minimize disruption to Government operations.

4) Deliverables and/or Delivery Schedule A. Prior to Construction

• Provide submittals for all hardware. Product data sheets for all proposed hardware.

• Hardware schedule identifying each door and associated hardware.

• Installation schedule.

• Project schedule.

• Any required manufacturer's certifications.

B. During Construction

• Daily cleanup of work areas.

• Protection of Government property.

• Coordination with COR regarding building access.

C. Project Closeout Provide:

• Manufacturer warranties.

• Hardware maintenance instructions.

• Final hardware schedule.

• Confirmation that all doors operate correctly.

• All applicable keys, cores, and documentation associated with the Best Lock system.

• Removal of all debris from the site.

• Invoices shall be submitted in accordance with Government contracting requirements. An email with a copy of each invoice will be submitted for approval to Caitlin Simms (caitlin_simms@fws.gov; 541-947-3315) with a cc to the Contracting Officer prior to payments.

Approved invoices will then be submitted through IPP.gov

5) Government-Furnished Equipment and Government-Furnished Information A. The Government shall furnish:

• Best Lock interchangeable cores.

• Keying schedule.

• Building access.

• Existing building drawings, if available.

All remaining materials, locksets, latch assemblies, cylinders, hinges (if required), strikes, fasteners, and miscellaneous installation materials shall be furnished by the contractor.

6) Evaluation and Acceptance

A. Government representatives may inspect the work at any time.

B. Final acceptance shall require:

i) All designated doors converted to the Best Lock interchangeable core system.

ii) Proper operation of all locks, latches, closers, and hardware.

iii) Doors opening and closing smoothly without binding.

iv) Hardware installed in accordance with manufacturer specifications.

v) Completion of punch list items.

vi) Delivery of all closeout documentation.

vii) Final Government inspection and acceptance. Inspection: the services/work performed under this contract are subject to observation and review by the USFWS and other authorities having jurisdiction.

C. Acceptance: Acceptance of the work is contingent on compliance with the requirements set forth in the statement of work awarded with, referenced by, and/or developed within the scope of the contract for this project. Final acceptance requires completion of all work, correction of deficiencies, delivery of closeout documents, and verification that the roof is weather-tight and installed per manufacturer requirements. Final acceptance requires successful inspections, code compliance, operational testing, correction of deficiencies, submission of warranties and closeout documents, and Government acceptance.

7) Quality Control/Quality Assurance:

A. The contractor shall maintain a quality control program throughout the project.

B. Work shall be:

i) Professionally installed.

ii) Secure and tamper resistant.

iii) Properly aligned and adjusted.

iv) Fully operational upon completion.

v) Free of cosmetic damage or installation defects.

vi) Installed in accordance with industry best practices and manufacturer recommendations.

vii) Any damaged finishes resulting from installation shall be repaired or replaced by the contractor at no additional cost to the Government.

viii) For commercial supplies and services reference clauses for inspection and acceptance.

Where appropriate, QC will be maintained according to industry standards and made available to the agency with the contractor’s proposal.

C. Work and products shall be code-compliant, stout, secure, weather-tight, rodent-resistant, plumb-square-true, free of any readily noticeable defects when viewed by a casual observer and shall smoothly transition to meet-and-match existing adjacent features. To the extent feasible, new work shall appear seamless with existing structures and features.

8) Technical Coordinator:

A. Primary: Carissa Callison, Refuge Manager, USFWS, Sheldon NWR, PO Box 84, Denio, NV 89404;

541-238-4536; carissa_callison@fws.gov

B. Secondary: Shannon Ludwig, Project Leader, USFWS, Sheldon-Hart Mt. NWRC, PO Box 111, Lakeview, OR 97630; 541-219-2707; shannon_ludwig@fws.gov