A14_Revised_Sources_Sought_Kenai_Resurface_Wood_2.pdf

Kenai National Wildlife Refuge Refinish Exterior Wood Surfaces of the Visitors Center

This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only.

THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS

OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.

No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow-up information.

NO SOLICITATION IS CURRENTLY AVAILABLE.

The purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this requirement can be set-aside for small business or other socioeconomic programs to include: Small Business, 8(a) firms, Historically Underutilized Business Zones (HUBZone), Women-Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB) and Service-Disabled Veteran Owned Small Business (SDVOSB). Those aforementioned programs are highly encouraged to respond.

The synopsis and solicitation, if issued, will be made available on SAM.gov (https://SAM.gov).

It is the potential offerors responsibility to monitor SAM.gov for issuance of any future solicitation that may result from this Sources Sought Synopsis. The estimated posting date of the solicitation will be on or about 03/02/2026.

NAICS Code: 238990 Small Business Size Standard: $19 Product and Service Code (PSC): Z1AZ The resulting solicitation and contract will be Firm-Fixed-Price

(FFP). GENERAL INFORMATION:

The U.S. Fish and Wildlife Service (USFWS) Contracting and General Services (CGS) has been tasked to solicit for the following project Refinish Exterior Wood Surfaces of the Visitors Center located at the Kenai National Wildlife Refuge, 33398 Ski Hill Road, Soldotna, Alaska. The Contractor shall provide all materials, labor, equipment and supervision required to clean and refinish exposed exterior wood surfaces. The work shall include all exposed wood surfaces including wood siding, wood soffits, wood trim, and turned log posts.

The following information relating to the size of the area to be refinished is provided for reference only. Wood surfaces are not continuous, and the overall project consists of wood surfaces in a variety of areas on the building exterior, including surfaces accessed from the building roofs. It shall be the responsibility of the contractor to measure the building and determine surface areas as they exist.

Wood surfaces to be refinished include:

• 6 each turned log posts, approximately 12” diameter x 10’ tall, located at the front entrance of the building.

• 4 each turned log posts, approximately 10” diameter x 10’ tall, located at the rear patio area of the building.

https://sam.gov/

• Approximately 890 square feet of horizontal soffit, including at the front entrance, at the Multi-Purpose Room emergency exit, at the north staff entrance, and at the rear entrance and patio area.

• Approximately 1500 square feet of vertical siding, including at the front entrance, at the Multi-Purpose Room emergency exit, at the north staff entrance, at the rear entrance and patio area, and the upper areas accessed from the roof

THE WORK CONSISTS OF:

To Provide support and experience in various aspects to complete the project Such as, able to provide all materials, labor, equipment and supervision required to clean and refinish exposed exterior wood surfaces. Work shall include all exposed wood surfaces including wood siding, wood soffits, wood trim, and turned log posts. Wood surfaces are not continuous, and the overall project consists of wood surfaces in a variety of areas on the building exterior, including surfaces accessed from the building roofs. Plus, any other support needed to complete the project which would include existing finishes, clean-up of area inside and outside, monitoring, and protection of materials. This is not an all inclusive list and will be determined by the contractor and technical point of contact.

The period of performance for the project is 45 days from time of award.

CAPABILITIES:

Contractors shall demonstrate the following:

1. Experience: At a minimum, contractors shall provide the following information for similar projects as listed under GENERAL INFORMATION and THE WORK CONSISTS OF as stated above or on the Statement of Work.

2. Projects do not have to be Government contracts to be considered. Once solicitation is posted the contractor will provide past performance in this type of project.

Interested firms shall respond to this synopsis no later than 5:00 PM Pacific Standard Time (PST) on March 2, 2026.

All responses shall be submitted electronically via email to the Contracting Officer, Cindy Salazar, cindy_salazar@fws.gov.

mailto:cindy_salazar@fws.gov

STATEMENT OF WORK

SCOPE: Provide all materials, labor, equipment and supervision required to clean and refinish exposed exterior wood surfaces of the U.S. Fish & Wildlife Service Visitors Center building located at the Kenai National Wildlife Refuge, 33398 Ski Hill Road, Soldotna, Alaska. Work shall include all exposed wood surfaces including wood siding, wood soffits, wood trim, and turned log posts.

The following information relating to the size of the area to be refinished is provided for reference only. Wood surfaces are not continuous, and the overall project consists of wood surfaces in a variety of areas on the building exterior, including surfaces accessed from the building roofs. It shall be the responsibility of the contractor to measure the building and determine surface areas as they exist.

Wood surfaces to be refinished include:

• 6 each turned log posts, approximately 12” diameter x 10’ tall, located at the front entrance of the building.

• 4 each turned log posts, approximately 10” diameter x 10’ tall, located at the rear patio area of the building.

• Approximately 890 square feet of horizontal soffit, including at the front entrance, at the Multi-Purpose Room emergency exit, at the north staff entrance, and at the rear entrance and patio area.

• Approximately 1500 square feet of vertical siding, including at the front entrance, at the Multi-Purpose Room emergency exit, at the north staff entrance, at the rear entrance and patio area, and the upper areas accessed from the roof.

EXISTING FINISHES: The Visitor Center construction was completed in 2015 and finishes applied to the exterior wood surfaces include oil alkyd formulation by Sikkens Wood Finishes, Cetol 1 and Cetol 23 Plus.

CLEANING METHOD: All surfaces shall be thoroughly cleaned to remove deteriorated finishes, mold, mildew and dirt, using a biodegradable non-chlorine bleach solution. Cleaning shall be accomplished in accordance with the manufacturer’s written instructions.

FINISHING: All surfaces shall be finished with three coats of penetrating waterborne oil like Nature’s Edge Wood Finish, manufactured by Timber Edge Products, LLC, similar products by American Building Restoration Products, Sikkens Wood Finishes, or equal. Finish shall be applied in accordance with the manufacturers’ written instructions.

PROTECTION OF MATERIALS: All doors, windows, metal flashings, metal trim, finished concrete, metal siding, electrical boxes/panels, lights, etc., should be protected from damage throughout the cleaning and finish application process. Any surfaces or building components damaged during the cleaning or finishing process shall be repaired and/or replaced at the contractor’s expense.

CLEAN-UP: Upon completion of the finishing process, the contractor shall clean any and all adjacent or surrounding surfaces to remove any material or film. This shall include cleaning of glass, metal and concrete surfaces that have been impacted by the finish application process.

MONITORING: The COTR will monitor the Contractor's performance to ensure compliance with this Statement of Work and any other contract specifications. The Contractor will provide a complete checklist of work completed. When deficiencies are observed the COTR will notify the Contractor. The Government may require re-performance to correct discrepancies at no additional cost. The Government may have work which was not acceptable re-accomplished by the Contractor by other means. The Government may deduct the value of work not performed satisfactorily from the contract amount rather than allowing re-accomplishing. The amount of any deductions shall be determined by the Contracting Officer based upon the Contracting Officer's determination of the value of the work not performed and any administrative expenses incurred by the Government due to lack of performance. Accepting non-conforming services does not waive any of the Governments rights

CONTRACTOR PERSONNEL: For security reasons, at the start of this contract the contractor will provide a list of names, addresses and phone numbers of personnel that will be assigned to this contract. The Contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the COTR during the day. The on-site representative must be able to read, write, speak, and understand English.

The contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance of project personnel.

PROJECT SCHEDULE: Within 15 days following the award of contract, the contractor shall proceed with on-site work. All work shall be completed, including final clean-up and removal of all excess materials, supplies and equipment from the project site, within 45 calendar days from the date of the award of contract.

PROJECT SUBMITTALS: The Contractor shall submit a detailed Work Plan and all manufacturers’ product information for review and approval by the COTR within 10 days following the award of contract and before work begins.

WORKING HOURS: All work shall be accomplished between the hours of 6:00 a.m. and 7:00 p.m., Monday through Friday. No work shall be scheduled on official Federal Government holidays.

Scheduling of work shall be coordinated with the COTR to minimize any disruption of access to the building by Refuge staff or visitors. The COTR, Mr. Clifton Peterson can be reached at 907-621- 6153 (office) or 252-9351 (cell), Monday through Friday, 7:00 am through 4:00 pm. A message should be left on the answering machine if he is not in.

DISPOSAL OF DEBRIS: All trash or debris resulting from execution of the project shall be disposed of by the contractor at an approved landfill facility in accordance with Federal, State and Local laws, codes and regulations. The contractor or contractor’s personnel shall not dispose of any debris, trash or waste in Kenai NWR contracted on-site dumpsters.

MATERIALS: Materials shall be as indicated under the project Scope. Material Safety Data Sheets (SDS) for all products used on this project shall be provided to the COTR prior to the start of work.

Additionally, copies of all SDSs shall be maintained on-site with the Contractor’s representative. All products shall be environmentally friendly and non-toxic.

STORAGE OF MATERIALS: All materials stored on the project site shall be stored in accordance with the manufacturer’s requirement and in accordance with applicable Federal, State, and Local laws, codes and regulations.

UTILITIES: Electrical power will be furnished by the Government at existing power outlets for the operation of equipment as is necessary to perform the work required under this project. Tap water will also be made available to the Contractor as necessary for the performance of the work at existing hose bibbs.

DAMAGE TO PROPERTY: The Contractor is liable for damage to both Government and private property in performance of this contract where the damage is the fault of the Contractor.

INTERFERENCE WITH BUSINESS: The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees. The services under this contract shall be performed in such a way that there will be no interference with Government operations. The Contractor shall coordinate with the COTR any work which may restrict access to any building or limit the use of any building exits.

LAWS, ORDINANCES AND REGULATIONS: The Contractor shall comply with all Federal, State, and Local laws, ordinances and regulations and shall obtain and pay for all necessary permits and licenses.