1__Statement_of_Work_(SOW)_Makah_National_Fish_Hatchery_(Ductless_HVACs).pdf

STATEMENT OF WORK

Makah National Fish Hatchery:

Installation of Ductless Mini-Split Heat Pump Systems for Residential Garage Spaces (3 separate units)

“Quarters HVAC Additions”

January 9, 2025

1. GENERAL:

The U.S. Fish and Wildlife Service (FWS) is procuring heating and cooling capabilities to the garages of three (3) government-owned residential quarters located at the Makah National Fish Hatchery (NFH). The purpose of this work is to improve temperature control within the garage spaces to support equipment protection, functionality, and safe working conditions.

All work shall be performed in a manner that fully preserves and does not void the manufacturer’s warranty on the HVAC systems serving the residential structures. The contractor shall ensure that any equipment, connections, modifications, or integrations are compatible with the systems and comply with all applicable manufacturer specifications, industry standards, and local codes.

The contractor is responsible for furnishing all labor, materials, equipment, and supervision necessary to complete the work in accordance with all applicable federal, state, and local requirements.

The contractor shall provide a quote for the HVAC systems to support the facilities. It shall be appropriate for the size and space of the garage, effective, and maintains air quality, humidity, and energy efficiency standards, while adhering to industry best practices and government regulations. The government requires the system to MEET or EXCEED the current the specification.

Contractor Qualifications: The contractor shall follow all state and local law.

Contractor shall have appropriate licensed and certified within the state of

Washington for HVAC. The contractor must follow all associated regulations and laws including Federal, State, and County.

3. SCOPE:

The contractor shall furnish all labor, materials, equipment, tools, supervision, and incidentals necessary to provide and install ductless heating and cooling systems for the garages of three (3) government-owned residential quarters located at the Makah

National Fish Hatchery (NFH), specifically at 895, 896, and 875 Hatchery Road.

The scope of work includes, but is not limited to, the following:

1. System Furnishing and Installation:

- Provide and install three (3) new ductless heat pump systems, one (1) system per garage.

- Each system shall provide a minimum reach as high as 22.4 SEER2 and up to 9.4

HSPF2 heating and cooling capacity.

- Each system shall include a 10-year parts-only warranty OR a 5-year parts +

3-year labor warranty.

2. Installation Materials and Associated Work:

- Furnish and install all materials necessary for a complete and functional installation, including but not limited to:

▪ Refrigerant line sets

▪ Line-hide or protective covers

▪ Condensation drains

▪ Electrical whip, disconnects, and associated electrical work

- All electrical and mechanical work shall comply with applicable federal, state, and local codes and manufacturer requirements.

3. Warranty Protection

- All work shall be performed in a manner that does not void or otherwise impact the manufacturer’s warranty on existing HVAC systems serving the residential quarters.

- The ductless systems shall operate independently of the existing HVAC systems unless otherwise approved in writing by the Government.

4. Testing, Commissioning, and Training

- Upon completion, the contractor shall test each system to verify proper operation and performance.

- Systems shall be left in fully operational condition.

- The contractor shall provide a basic operational walkthrough to the occupants or

Government representative, explaining normal use and controls.

5. Site Clean-Up and Restoration

- Maintain a clean and safe work area throughout the project.

- Upon completion, remove all installation trash, construction debris, and excess materials from the site.

- Restore all affected areas to their original or better condition.

All work shall be coordinated with the Government to minimize disruption to occupants and hatchery operations and shall be performed in accordance with this

Statement of Work and applicable federal standards. All work shall be performed in accordance with the requirements set forth in this Statement of Work and Attachment

1 – General Requirements & Specifications, which is hereby incorporated by reference.

4. REQUIREMENTS:

The contractor shall provide a minimum of one (1) week advance notice to the

Government prior to mobilization and arrival on site to allow for coordination and tenant notification. The contractor shall coordinate access with the Government and tenants before entering any garage or work area.

All work shall be performed during normal business hours, Monday through Friday between 7:30 a.m. and 4:00 p.m. Work outside of these hours, including weekends or holidays, shall not be performed without prior written approval from the

Government.

The contractor shall take reasonable measures to minimize noise, dust, and disruption to occupants during installation activities and shall maintain a safe and orderly work area at all times.

The contractor shall furnish and install ductless heat pump systems that meet or exceed the requirements specified in Attachment 1 – General Requirements &

Specifications. Attachment 1 defines the minimum technical, performance, warranty, installation, and documentation requirements for the systems to be provided under this contract.

5. PLACE/DELIVERY AND PERIOD OF PERFORMANCE:

The contractor shall complete installation of all three (3) ductless heat pump systems within (91) business days of receipt of the award notice. The contractor may perform installations sequentially or concurrently, provided all work is completed within the approved performance period and in accordance with work hours.

• Makah National Fish Hatchery

897 Hatchery Road

Neah Bay, WA 98357

Period of Performance

- Will be determined between mutual agreement between contractor and

Hatchery Management.

6. INSPECTION AND ACCEPTANCE:

The contractor will be evaluated as detailed herein. Government acceptance is contingent upon designated U.S. Fish and Wildlife Service representative(s) determining the work to be acceptable and in good working order.

Deliverables:

- Complete design, supply, and installation of the system.

- Detailed documentation, including system schematics, operational manuals, and maintenance guides.

- Training for government personnel on system operation and maintenance.

7. GOVERNMENT FURNISHED EQUIPMENT OR MATERIALS:

7.1.1. The Government reserves the right for quality control and quality assurance during the duration of the project. The designated Fish and Wildlife Service representative(s) reserve the right to inspect the progress of the project and stop work should there be deviation from the contract or unsafe work practices develop.

7.1.2. No work or modifications outside of the contract shall be started or changed unless the designated Contracting Officer gives explicit permission by verbal or written communications to start or make any changes to the contract.

8. AVAILABILITY: Work site available upon coordinated work schedule.

8.1 Failure of the contractor to ascertain the nature, location, and conditions which will affect the work will not relieve the contractor from the responsibility for successfully performing the work without additional expense to the government.

9. ATTACHMENTS:

Attachment 1 – General Requirements & Specifications (Ductless Heat Pump

Systems) This attachment forms a material part of the Statement of Work and establishes the minimum technical and performance requirements for equipment and installation.