A04_SOW_Middle_Island_shop_roof_replacement.pdf

US Fish and Wildlife Service Region 5 Statement of Work – Middle Island Shop Roof Ohio River Islands NWR Purchase Order Number:

UNITED STATES FISH AND WILDLIFE SERVICE

REGION 5

Purchase Order Identification Number: (PR or PPR goes here)

STATEMENT OF WORK

(SOW)

Roof Shingles Replacement for Middle Island Shop Building

Property #10021849

DATE: (01/24/2025)

Statement of Work – Middle Island Shop Roof

1.0 General. Replace Roof Shingles for Middle Island Shop Building

1.1 Introduction. Remove existing layer of asphalt shingles and replace with new.

1.2 Background. The asphalt shingles that are currently on this building are well past their expected service life (over 30 years). Since the existing roof is in desperate need of replacement, we decided to replace the shingles with new, which is the least expensive way to protect the structural integrity of the building and can be done within the budget of this station.

1.3 Objectives. To ensure the structural integrity of this building, by protecting it from water damage.

1.4 Scope. Provide materials for and replace shingles on an approximately 6900 sq. ft. roof. Remove existing shingles and underlayment. Install new felt and leak barrier underlayment where needed.

Properly install architectural, limited lifetime, roof shingles using a nail pattern for strongest wind and longest shingle life. The shingle color is to be light gray or white for thermal protection. The project point of contact (POC) will review and approve the shingle product to be used. Work is expected to occur between May 1 (or as soon as this contract is final) and September 15, 2025.

1.5 Contract Type. Firm, fixed price.

1.6 Place of Performance/Hours of Operation. The building is located on Middle Island (there is a bridge), St. Marys, Pleasants County, WV. There is one road on the island that leads to the only two buildings on the island and it will be the one that does not have a metal roof. Electricity is available on site. There is no restriction to time of operation for work other than daylight hours.

1.7 Period of Performance. Duration of this task is from date of award until September 15, 2025.

1.8 Privacy Act. Work on this project may require that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.9 Personal Service. The client has determined that this order is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal services contract”.

1.10 Security. The requirement(s) under this order are unclassified and there are no requirements for security certification on the part of the contractor.

1.11 Key Personnel.

1.11.1 The client shall identify a Contracting Officer (OCO) under points of contact.

Statement of Work – Middle Island Shop Roof

1.11.2 The contractor shall identify key personnel in the technical proposal regardless of the type of task. NOTE: Key personnel may not be removed from the task without express approval of the CO. The CO will attach a copy of the request and determination to the project files.

1.12 Quality Control. A concern has been identified regarding the structural soundness of the roof trusses that support this roof. If concerns for worker safety or structural viability are identified the contractor is to stop work until the problem is resolved.

The contractor shall adhere to all applicable Federal, State and Local safety and environmental regulations in performance of this contract.

1.16 Points of Contact.

Contracting Officer

Name Vic Elam, Refuge Manager address 1 Ohio River Islands National Wildlife Refuge address 2 3982 Waverly Road city, state, zip Williamstown, WV 26187

2.0 Definitions & Acronyms. All terms that have meaning other than that contained in a dictionary and task-specific acronyms.

3.0 Government Furnished Items. The contractor shall specifically identify in their proposal the type, amount, and time frames required for any government resources, excluding those listed below.

The Government will provide the following: electrical service

Standard Operational Procedures, applicable regulations, manuals, texts, briefs and other materials associated with the project and the hardware/software noted throughout this SOW.

Initial familiarization / orientation will be provided on site.

4.0 Contractor Furnished Items. Tools, Material and Labor needed to accomplish the task.

5.0 Specific Requirements.

5.1 Task Description.

Statement of Work – Middle Island Shop Roof

Job:

All materials will be provided by the contractor.

Remove existing layer of shingles.

Remove and replace felt underlayment.

Run magnet over ground around building to pickup dropped nails.

Install leak barrier underlayment where needed.

Properly install architectural, limited lifetime, roof shingles using a nail pattern for strongest wind and longest life.

Point of Contact will review and approve shingle product to be used.

Shingle color is to be light gray or white for thermal reflection.

Install 104 ln.ft. of vented ridge cap.

Install 366 ln.ft. of drip edge.

Install 252 ln.ft. of gable trim.

Replace any needed structural roof components, such as: decking and facia.

Repair or replace any damaged gutter.

Disposal of Demolished Materials:

Promptly dispose of demolished materials and construction debris.

Do not burn demolished materials.

Transport demolished materials off Government property and properly dispose of them.

Site Conditions:

This site will be closed to the public during construction. The contractor will be responsible for signing and limiting public access.

Utilities are available at the site for construction purposes.

All construction equipment shall be pressure washed before entering the site. The removal of mud and debris from treads, tracks and undercarriage, with emphasis on axles, frame, cross-members, motor mounts, and underneath steps, running boards, and front bumper/brushguard assemblies will be required. The purpose is to reduce or eliminate the transportation of noxious weeds, which is required by Federal and State regulations.

Inspection of Worksite:

The contractor acknowledges they have taken the necessary steps to ascertain the nature and location of work and have investigated and satisfied themselves as to the general and local conditions that can affect the work or its cost. Except as agreed due to hidden damage. Any failure of the contractor to take actions described and acknowledged in this paragraph will not relieve the Contractor from the responsibility of estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expenses to the government.

Statement of Work – Middle Island Shop Roof

5.2 Proposal Submission. The Government will request proposals for this task. To receive award as a result of a Request for Proposal (RFP) or Request for Quotes (RFQ), the potential offerors shall register their organization in the System for Award Management (SAM) at SAM.gov

The contractor shall submit a written cost and technical proposal for consideration before the due date and time for this RFP/RFQ. The contractor shall submit a payment schedule as part of the cost proposal.

In addition, the contractor shall submit these proposals electronically.

5.2.2 (Un-priced CLINS). The contractor shall provide a breakdown of any other direct costs (ODCs) in the Cost Proposal. The breakdown shall include an identification of any “open market items" or the contracting vehicle used for the Un-priced CLINS.

5.3 Deliverables and Reports. In addition to the applicable requirements, the contractor shall provide the following deliverables and reports:

5.3.1 Status Reports. Status reports must be submitted monthly to the CO.

5.3.2 Failure to provide reports correctly will cause resubmission by your company.

5.3.3.1 The contractor shall inform the CO in writing of the actual task starting date on or before the starting date.

5.3.3.2 The contractor shall bring problems or potential problems affecting performance to the attention of the CO as soon as possible. Verbal reports will be followed up with written reports when directed by the CO.

5.3.4 Delivery Instructions. All deliverables shall be delivered to the client no later than the date specified in the SOW. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents.

5.4 Inspection and Acceptance. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the COs findings within 5 workdays of normally scheduled review.

5.5 Procedures for Payment. Billing and payment shall be accomplished in accordance with the contract. The contractor shall have the invoice certified by the CO. The contractor’s invoice will be for one month for services performed in the previous month. The contractor may invoice only for the hours, travel and unique services ordered by the client and actually used in direct support of the client representative’s project. Invoices submitted for payment must be accompanied by a copy of the government’s document(s) accepting the covered services. Failure to comply with the procedures outlined above may result in your payment being delayed.

Statement of Work – Middle Island Shop Roof