A04_SOW-_WNFH_update.pdf

BID SCHEDULE

Replace Infiltration Gallery #2 VFD Pump Winthrop National Fish Hatchery

US Fish and Wildlife Service, Region 1 Revised April 2026

Item # Description Estimated Quantity

Unit Unit Price

Total Cost

Mobilization, Demobilization, and Closeout 1 LS

2 Base-Bid: Replace Pump and Motor 1 LS

Option A: Repair Additional Findings

*negotiable

1 LS

a) Bonds – A bid bond is not required. Contractors are reminded that any amount awarded over $35,000 requires submission of a Payment Bond. Any amount over $150,000.00 requires both payment and performance bonds. Bonds are due no later than 10 calendar days after award.

b) Price Schedule – To be considered for award, provide pricing for all tasks and submit with your proposal. Please ensure that a detailed cost breakdown is included with your proposal. Proposals submitted without this information may not be considered.

c) Submissions for Technical Factors – Return submissions for all technical factors (if applicable).

d) To acknowledge any amendment(s) issued, sign and return the "Acknowledgment of Amendments" section on the following page. Please ensure that all documents submitted are clear and legible.

e) Ensure that you have the NACIS code on your SAM.gov without this information may not be considered.

f) Site visit will be local time, questions and quotes are due on Eastern Standard Time.

TOTAL PROPOSAL COST: $__________

Incomplete Bids will not be considered.

Name of Bidder and Company:

Address (Include Zip Code):

SCOPE OF WORK

Replace Infiltration Gallery #2 VFD Pump

Winthrop National Fish Hatchery US Fish and Wildlife Service, Region 8

Revised April 2026

1. GENERAL

The US Fish and Wildlife Service, Winthrop National Fish Hatchery in Winthrop, WA, is in need of a pump and motor replacement at Infiltration Gallery #2 (IG2). IG2 provides the facility with up to 4500 gallons per minute of filtered ground water, making its continued operation critical to support fish life at the facility.

Winthrop National Fish Hatchery (WNFH) is a salmon and steelhead facility located in north central Washington State, on the Methow River, near the town of Winthrop, WA. Fish production is reliant on ground water supplied by the hatchery’s three infiltration galleries. This project is to remove and replace the existing pump and motor at Infiltration Gallery #2. Work for this project may include handling or working near hazardous materials, such as used oil.

Infiltration Gallery #2 is typically operating 365 days per year and is the only ground water line that supplies the adult holding facility. Removing and replacing the pump and motor will require coordination with hatchery staff to minimize disruptions to operations. The Contracting Officer or designated COR will conduct a Preconstruction Conference at a convenient time to both the Contractor and the Government, to determine the ideal construction work window.

2. SCOPE

The objective of this project is to carry out necessary maintenance to IG2 while adhering to relevant regulations and standards. Work must comply with American Water Works Association Standards

(AWWA)

2.1 Base-Bid: Replace Pump and Motor at Infiltration Gallery #2 (IG2)

2.1.1 Project Prep and Demo

2.1.1.1 Pull the pump, motor, and line shaft of IG2.

• Pump motor, US Motors 60HP. See picture of tag at bottom of SOW.

• Flowserve pump, Model 17PSH-1, Serial No. 1110BSH01387-1. See picture of tag at bottom of SOW.

2.1.1.2 Perform a pre-cleaning video camera investigation of approximately 40 feet of well casing. The investigation is to determine any defects, debris, or other in the existing well casing.

2.1.2 IG2 Vertical Casing Cleaning

2.1.2.1 Scrub the block vertical well casing section.

2.1.2.2 Contractor may suggest other methods to clean the vertical casing for

Government consideration and approval.

2.1.3 Pump and Motor Replacement

2.1.3.1 Replace the pump and motor with in kind units compatible with existing variable frequency drive and generator. See pictures at bottom of SOW.

2.1.3.2 Start and perform pump and pressure testing to ensure acceptable operation, including functionality with variable frequency drive and generator.

2.1.3.3 Provide hard copy manuals for new pump and pump motor.

2.1.3.4 Properly transport and dispose of old pump and pump motor and any associated materials

2.1.4 Insert Style Flow Sensor Replacement

2.1.4.1 Replace existing Insert Style Flow Sensor on the line feeding the adult holding facility with an in kind Flow Sensor, compatible with Data Industrial Flow Monitor Series 1500.

2.1.4.2 Ensure accuracy of readings from flow sensor using weir crest measurements at adult pond. These measurements will need to be taken after pump and motor replacement, as water will need to be flowing to the adult holding facility, which is only supplied by IG2.

2.1.4.2 Provide hard copy manual for new flow sensor, including programming details.

2.1.2.3 Properly transport and dispose of old flow sensor and any associated materials.

2.2 Option A: Repair Additional Findings

2.2.1 Identify any problems discovered in the Base Bid Work and report to the Government.

2.2.2 Price and Delivery/Repair times will be negotiated.

2.2.3 Perform replacements and repairs to correct deficiencies and make fully operational.

3. LOCATION AND PERIOD OF PERFORMANCE

All related work is located at Winthrop National Fish Hatchery (WNFH), 453A Twin Lakes Rd, Winthrop, WA 98862. Must be completed and invoiced by August 31, 2026.

Construction window may be discussed in coordination with hatchery staff and the Contracting Officer or COR during Preconstruction Conference.

It is critical that the contractor coordinate specific installation windows with the hatchery to ensure that work will not impact hatchery operations.

4. DELIVERABLES

a. Project Schedule within 7 days of award being issued, must be reviewed and approved by

Hatchery Staff and accommodate sensitive construction work windows.

b. Camera investigation footage for section 2.1.1.2 and findings (if any).

c. Specification, Operations and Maintenance Manuals (O&M), and warranties for installed materials and equipment. Include complete parts lists keyed to supplier’s name, address, websites, email and telephone numbers for each supplier.

d. Construction Submittals may include, but are not limited to, Construction Schedule Updates (weekly), Weekly Construction Reports, Site Condition Reports, Landfill Receipts, Concrete Mix receipt, Recycling and Processing Facility Records, Landfill and Incinerator Disposal Records, Product Literature, Product Data, Material Safety Data Sheets (MSDS), and Product and Material Certifications.

e. Contractor to provide testing, maintenance requirements, and demonstration/training of operation to Hatchery staff.

f. Close-out Materials.

5. INSPECTION AND ACCEPTANCE

The work will be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor, as described in the parent contract.

Inspection: The Work is subject to observation and/or inspection by the USFWS and other authorities having jurisdiction.

Acceptance: Acceptance of the work is contingent on compliance with the requirements set forth in the specifications, drawings, and other documents awarded with (or referenced by) the contract for this project. Protect work against damage until final acceptance. Replace or repair to the satisfaction of the USFWS, any work that becomes damaged prior to final acceptance.

6. GOVERNMENT FURNISHED MATERIALS

USFWS will make available any historical related documents which may be in their possession, see attachments and appendix for available information.

The Contractor must furnish all temporary facilities and utilities needed including: heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures. If suitable USFWS water, electric, or other utility is present at the site, it may be used for construction purposes at no cost, only if it does not adversely impact the operations of the Hatchery and the Hatchery agrees to permit use. The contractor is responsible for safeguarding all government and contractor property under their control.

7. AVAILABILITY

Work hours to be approved by Hatchery Manager. If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and federal holidays, a request must be submitted to the COR/Hatchery Manager in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Contractor must notify the COR/Hatchery Manager a minimum of three (3) days prior to arrival on-site and/or needing access to any of the building.

1. CONTRACTING OFFICER/TECHNICAL COORDINATOR(S)

Department of Interior Contracting Officer:

Tiffannie Pannell Phone: 703-468-8281 Email: Tiffannie_Pannell@ios.doi.gov mailto:Tiffannie_Pannell@ios.doi.gov

Technical POC:

U.S. Fish and Wildlife Service Contracting Officer Representative (COR) Armando Porras Armando_porrasvargas@fws.gov

(971) 421-8559

On-Site:

U.S. Fish and Wildlife Service Winthrop National Fish Hatchery Manager Sara Reese Sara_reese@fws.gov

(509) 996-2424

2. LIST OF ATTACHMENTS

Attachment File Name (type)

1. Winthrop Final Drawings 7-20-10 (PDF)

*Provided Attachments and Appendix photos are to be used as a resource only, it is the contractor’s responsibility to verify field conditions.

3. GENERAL REQUIREMENTS

The work will be done in accordance with all applicable federal, state, and local codes and any other applicable regulations, as well as with accepted general industry standards. General requirements are subject but not limited to the following:

• A. International Building Code, latest edition

• B. NFPA 101 Life Safety Code

• C. National Electrical Code

• D. International Plumbing Code

• E. International Mechanical Code

• F. ASHRAE Standards

• G. OSHA Regulations (Federal and State)

• H. American Water Works Association standard AWWA

• I. Clean Water Act

• J. Architectural Barriers Act

• K. Americans with Disabilities Act (ADA) Accessibility Guidelines

• L. American Institute of Concrete (ACI) Standards

• M. U.S. Fish and Wildlife Service Prescriptive Specifications mailto:Armando_porrasvargas@fws.gov mailto:Sara_reese@fws.gov

4. APPENDIX

Photo 1: IG2 Pump Motor Tag.

Photo 2: IG2 Pump Tag.

Photo 3: IG2 Pump Motor VFD.

Photos 4-6: Generator with automatic transfer switch

FO

R

IN

FO

R M

A

TI

O N

O N

LY

FOR INFORMARION ONLY

FIGURE 1

FIGURE 2

FIGURE 3

FIGURE 4

FIGURE 5

FIGURE 6

FIGURE 7