B08_-_Instructions_to_Offerors_AMENDED_0001.pdf

The U.S. Fish and Wildlife Service (USFWS) Southwestern Native Aquatic Resources and Recovery Center in Dexter, NM, has a need to re-wire 5 buildings on site that have old and broken internal building wiring on CAT 3 cabling and upgrade everything to current construction standards of CAT 6a., under RFQ# 140F1S26Q0041.

Please see the attached Statement of Work (SOW) for additional details.

I. Type of Contract

The Government contemplates award of a firm-fixed price contract resulting from this solicitation.

II. Proposal Instructions

1. Submission of questions

a. Interested vendors must submit any questions concerning the solicitation by Monday, May

4, 2026, at 12:00 PM EST. Questions may be submitted via email to melissa_niemi@ios.doi.gov.

2. Site visits are available Monday through Friday from 6:30 AM – 4 PM 4/29/26 – 5/4/26

3. Submission of quotes

a. Quotes are to be submitted via email to Melissa Niemi at melissa_niemi@ios.doi.gov by

Monday, May 11, 2026, at 5:00 PM EST.

4. Period for acceptance of quote

a. The vendor agrees quotes will be valid for at least 60 days from the date specified for receipt of quotations.

5. Late submissions, modifications, revisions, and withdrawals of quotes

a. Vendors are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any quote, modification, revision, or withdrawal of a quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. However, a late modification of an otherwise successful quote, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

6. Technical proposals

a. Technical quotes shall be in two (2) separate volumes and shall be no more than (15) fifteen pages not including cover page, appendix, or separate pricing volume.

i. Volume I - Technical (factor 1 & 2)

ii. Volume II - Price (factor 3)

b. Volume I – Factor 1- Technical

i. This volume should address all non-price factors. Volume I shall include the cover page, descriptive literature that explains the vendors proposed product/service with enough detail to ascertain whether the quoted product/service will meet the criteria specified in the SOW.

c. Volume I – Factor 2 Past Performance

i. The Vendor should be able to demonstrate successful past performance and experience in ethernet rewiring to the USFWS or other government agencies.

ii. The vendor shall demonstrate their prior experience as it relates to similar use cases of similar size, scope, and complexity to this requirement within the past three (3) years. Minimum of three (3) examples.

mailto:%20melissa_niemi@ios.doi.gov.

mailto:%20melissa_niemi@ios.doi.gov.

mailto:melissa_niemi@ios.doi.gov

iii. The examples must include the following information:

1. Project Description

2. Dollar amount of project

3. Period of performance

4. Point of contact, telephone number, and email address.

d. Volume II – Price

i. Price volume shall include the cost of requested services listed in the SOW.

ii. Vendors are encouraged to offer discounted prices. The Government intends to evaluate quotes and award a contract without discussions with vendors. Therefore, the vendor’s initial quote should contain its best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting officer to be necessary or in the Government’s best interest.

III. Evaluation Factors

The technical features of each quote shall be evaluated against the Request for Quote (RFQ) requirements, assessing the strengths and weaknesses of each quote in light of evaluation criteria described below. The Contracting Officer will screen quotes to identify and eliminate any quotes that are so incomplete as to preclude consideration of award. The remaining quotes will be evaluated based upon the following factors:

1. FACTOR 1 – Technical approach and demonstrate your understanding of the SOW

a. The vendor’s demonstration of its technical approach and understanding of the requirements as set forth herein, including how it described meeting the specific details in the SOW.

2. Factor 2 – Past Performance

a. The vendor shall clearly demonstrate satisfactory or better performance with projects of similar size, scope, and complexity of this requirement.

3. FACTOR 2 – Price

a. Pricing shall be evaluated to determine completeness and reasonableness per the criteria specified in the SOW. The Government will evaluate the quoted price for reasonableness.

IV. Basis of Award

Award shall be made to the responsible vendor whose quote is determined to be the most advantageous to the Government, with appropriate consideration given to the evaluation factors. Award shall be made to the vendor whose quote, conforming to this RFQ, provides the best value to the Government. Non-pricing features of a vendor’s quote shall be evaluated in such a manner as to assess the value of those features as compared to the quoted prices or costs to the Government. Implicit in this process is the Government’s willingness to accept other than the lowest priced quote or highest rated quote. Overall, the non-price factors are more important than the price factor. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.