Site_Visit_-_Agenda.pdf

United States Department of the Interior

U.S. FISH & WILDLIFE SERVICE

National Conservation Training Center 698 Conservation Way

Shepherdstown, WV 25443

Date: 9 May 2018

Subject: Site Visit, Water Treatment and Wastewater Treatment Plant Repairs, National

Conservation Training Center, Shepherdstown, WV

Reference: Solicitation 140F0918R0012

1. SIGN IN:

Print name, company, and sign clearly on the sign in sheet.

2. INTRODUCTIONS:

a) Contracting Officer:

Alicia N. Weber (Nikki) Phone: 304-876-7359 E-mail: alicia_weber@fws.gov

b) Contract Specialist:

Sarah DeLawder Phone: 304-876-7429 E-mail: sarah_delawder@fws.gov

c) Project Manager and Contracting Officer’s Representative:

Teresa Walter

3. COMMUNICATIONS:

All communication shall be in writing (email is acceptable). All verbal questions during the site visit shall be followed with the question in writing by the contractor. Answers will not be provided at the site visit. All questions and answers will be disseminated by amendment through

FBO.

Please email the Contract Specialist with any questions. Emails or direct calls to the COR or the design firm are unacceptable.

Amendment items shall include, but not be limited to the following:

a) Site visit meeting minutes.

b) Contractor’s written questions.

mailto:alicia_weber@fws.gov mailto:sarah_delawder@fws.gov

Remarks and explanations at this meeting do not qualify the terms of this solicitation if it is not addressed in the amendment. The only official changes to the existing solicitation documents will be issued by amendment. Please monitor FBO http://www.fedbizopps.gov for amendments.

4. SOLICITATION INFORMATION:

a) Small Business Requirements: This acquisition is 100% Small Business Set-Aside.

Offers received from firms that are not small business concerns shall be considered nonresponsive and will be rejected. Any award resulting from this solicitation will be made to a small business concern.

b) Magnitude: The magnitude of the project is between $250,000.00 and $500,000.00.

c) Bonds: A Bid Guarantee and payment protection will be required. The Bid Guarantee shall be 20% of the proposed price. The penal amount of the payment protection at the time of contract award shall be 100% of the original contract price, and shall be provided within 10 days after contract award.

d) Proposals: Please review Section L and M of the solicitation regarding instructions to offerors and evaluation criteria. The solicitation closes on 29 May 2018 at 2:00 pm EST.

Instructions for delivering the proposals are provided in the solicitation. You must ensure that the proposal is on site and received by the Government prior to the solicitation closing. Proposals may be mailed, sent via courier (UPS, Federal Express, etc.), or hand delivered. If you wish to hand deliver your proposal, please contact the Contracting Officer. Note this is an RFP and note a IFB, therefore, there will be not public opening, nor disclosure of proposal information.

e) Award: This acquisition will result in a single fixed price construction contract. Award shall be made to the responsive and responsible offeror whose proposal, will be most advantageous to the Government. In accordance with FAR 15.101-2, award will be made on the basis of the lowest evaluated price of proposals satisfying the requirements of the technical evaluation factors set forth in the solicitation.

5. ESTIMATED SCHEDULE:

The schedule for this project is as follows:

Solicitation Close 29 May 2018 at 2:00 pm EST Contract Award 13 June 2018 (estimate)

Notice to Proceed 10 Calendar Days after Award Completion of Construction 180 Calendar Days after Notice to Proceed http://www.fedbizopps.gov/

6. CONSTRUCTION OVERVIEW BY PROJECT MANAGER:

Proper prep, application, curing, etc. of concrete coating is critical, particularly in the secondary treatment at the wastewater plants. We will follow the manufacturer’s requirements and recommendations to a tee. The manufacturer will be involved to insure a good application. We most likely will not have the opportunity to perform this maintenance again for another 20 years.

General Note #2 on sheet G-001, where it states, "All waste generated by the facility will be removed and hauled by USFWS. All waste generated by the Contractor as part of the work shall be removed and disposed of by the Contractor in accordance with all applicable federal, state and local regulations. Coordinate construction operations with wastewater hauling to ensure sufficient storage capacity is maintained within the existing aerobic digester."

In reference to the Suggested Construction Sequencing for the Water Treatment Plant (sheet G-001), the water treatment plant must be able to maintain domestic and fire flow water supply to the campus at all times. Some storage is available. Work shall be coordinated with the Operators.

7. TOUR:

Meet at NCTC Commons Lounge (for review of Site Visit Project Overview, above)

Caravan to Water treatment and wastewater treatment plants for site visit.

a. Water Treatment Plant

b. Wastewater Treatment Plant

8. END OF SITE VISIT