Sol_140D0426Q0401_Amd_0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: is not is required copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7.ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

PAGESOF

Contractor

The hour and date specified for receipt of Offers to sign this document and return

Xanthe Otterstedt

See continuation page

Interior Business Center, AQD Division 2 /Branch 3 381 Elden St Suite 2000A Herndon VA 20170

D23

140D0426Q0401

04/24/2026

04/24/2026

1 35

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140D0426Q0401/0001

The purpose of Amendment 01 is to:

1. Update the Performance Work Statement.

Changes have been highlighted in yellow.

2. Provide answers to questions received from industry.

3. Extend the response closing to May 11, 2026 at 2:00 PM ET.

Period of Performance: 05/15/2026 to

06/30/2026

This is a combined synopsis/solicitation for Bronze Door Restoration Services prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Part 12, Acquisition of Commercial Products and Commercial Services, as supplemented with additional information included in this request. This constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. The Government will award a firm fixed price contract, from this solicitation to the responsible vendor whose quote, conforming to the solicitation that will be most advantageous to the Government. The Government intends to evaluate all timely quotes received from eligible vendors based on a lowest priced technically acceptable (LPTA) basis. The Government intends to evaluate quotations and award a contract without exchanges with quoters. The Government reserves the right to conduct exchanges if the Contracting Officer later determines them to be necessary.

Title: Bronze Door Restoration

Solicitation Number: 140D0426Q0401

Solicitation Type: Request for Quote (RFQ)

North American Classification Code: 23850 – Finish Carpentry Contractors

Set-Aside: Small Business Set Aside

Small Business Size Standard: $19 Million

Performance Location: Stewart Lee Udall Building

Period of Performance: Performance must be completed no later than June 30, 2026

Performance Work Statement:

Bronze Door Restoration Performance Work Statement

Intent The intent of this solicitation is to procure services to restore historic bronze doors at the Stewart Lee Udall Building.

Background

The Stewart Lee Udall Building serving as the Department of the Interior Headquarters was built in 1936 and concluded a multi-year/multi-phased modernization project in 2017. Entrance doors and metalwork were last treated to patinization and extensive cleaning in 2021, and have degraded over time. The intent of this project will be to restore the finish of the entrances.

Period of Performance

Performance must be completed no later than June 30, 2026

Location of Work

Work shall be performed onsite at the Stewart Lee Udall Building (“the Udall Building,” “the Building”):

1849 C St NW Washington, DC 20240

Scope of Work

Line 1: C St Exterior Doors and Thresholds All work will be performed in accordance with the requirements of section “Work Specifications.”

The offeror will clean, polish, and seal 10 door thresholds, including both interior and exterior door locations.

Figure 1 Door Threshold The offeror will clean the interior side of the 5 sets (i.e. 10 door leaves) patinated exterior doors and surrounding framework up to the transom.

Figure 2 Exterior Patinated Doors (Inner Side) The offeror will clean the exterior side of the 5 sets (i.e. 10 door leaves) patinated exterior doors and surrounding framework to the full height of the door and transom.

This grout line will be the extent of work on the interior side of the doors

Figure 3 Exterior Patinated Doors (Outer Side) The offeror will clean and polish the interior handrail, exterior door handles, and star accents on 5 sets (i.e. 10 door leaves) of patinated doors up to the height required for cleaning above.

Following cleaning and polishing, the offeror will seal both sides of the patinated doors and the polished start accents up to the height of the work performed above. Door handles and handrails will NOT be sealed.

OPTION 1: C St Inner Doors The offeror will clean, polish, and seal 5 sets (i.e. 10 door leaves) of interior polished metal doors on both sides. This work will only be performed on the polished operable door leaves themselves, not on the transom or surrounding framework.

Figure 4 Interior Polished Metal Doors OPTION 2: E St Doors and Thresholds All work will be performed in accordance with the requirements of section “Work Specifications.” The offeror must install protection for stone, tile, and other adjacent elements The offeror will clean, polish, and seal 5 sets (i.e. 10 door leaves) of interior polished metal doors on both sides. This work will be performed on the polished door and surrounding trims.

The offeror will clean, polish, and seal 10 door thresholds, including both interior and exterior door locations.

The offeror will clean the interior side of the 5 sets (i.e. 10 door leaves) patinated exterior doors and surrounding framework up to the transom.

Figure 5 E St Exterior Patinated Doors (Inner Side) The offeror will clean the exterior side of the 5 sets (i.e. 10 door leaves) patinated exterior doors and surrounding framework to the full height of the door and transom.

The offeror will clean and polish the interior handrail, exterior door handles, and star accents on 5 sets (i.e. 10 door leaves) of patinated doors up to the height required for cleaning above.

Following cleaning and polishing, the offeror will seal both sides of the patinated doors and the polished start accents up to the height of the work performed above. Door handles and handrails will NOT be sealed.

Work Specifications General Requirements

This grout line will be the extent of work on the interior side of the doors

The offeror must install protection for stone, tile, glazing, and other adjacent elements at the start of work each weekend and fully remove it at the end of each weekend.

All work must be accomplished in accordance with GSA Specification for Cleaning and applying protective coatings to bronze architectural elements, updated 2/27/2026.

The offeror must provide a detailed work plan including all cleaning methods and products GSA historic preservation review, since actual methodology may vary, in advance of performing the mockup. The government will have five (5) business days to review and respond.

The offeror must provide 6” x 6” mockups for each method and product to be used for review by the government. Separate mockups must be provided for general cleaning, polishing, and sealing applications. Mockup review must satisfy the GSA Historic Preservation Office, and any mockup failing to do so must be resubmitted at no additional cost to the government.

Approved mockup panels shall become part of the work and shall serve as the quality standard for all similar work.

All applications, environmental conditions, and safety precautions must be in accordance with manufacturer instructions for all products used.

Acceptable Products

• Lacquer: UV Resistant, long lasting lacquer coating

• Wax: conservation-grade outdoor sculpture wax and Clear Paste Wax

• 3-5% solution of non-ionic detergent

• Conservation grade metal de-corroder

• Pure acetone

• Neutral detergent such as “Orvus WA Paste”

• Marine Type Metal Polish Formula 90

Acceptable Materials and Tools

• Soft, lint-free polyester-blended cotton cloth

• Soft natural bristle buffing brush

• Duct-tape

• Bamboo skewers

Cleaning

1. Investigation and methods selection

a. Identification of substrate conditions, previous treatments, and any existing coatings.

Testing may require additional technical expertise from a materials scientist, architectural conservator, microbiologist, and/or other technical expert. The Contractor shall choose the gentlest method possible to clean the bronze and remove any existing coatings without damaging the substrate.

b. The Contractor shall conduct cleaning, coating removal, and protective coating application test patches, in unobtrusive locations on the surface to be cleaned. The https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Freal-estate%2Fhistoric-preservation%2Fhistoric-preservation-policy-tools%2Fpreservation-tools-resources%2Ftechnical-procedures%2Fcleaning-and-applying-protective-coatings-to-bronze-architectural-elements&data=05%7C02%7Cjames_fay%40ios.doi.gov%7C761228ee0b424f4f8dc008de8c3faf64%7C0693b5ba4b184d7b9341f32f400a5494%7C0%7C0%7C639102402323107185%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=60%2FQTbtOIrXScVdrtQqFPuyoTm3fWJnCydnipJvPbA0%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Freal-estate%2Fhistoric-preservation%2Fhistoric-preservation-policy-tools%2Fpreservation-tools-resources%2Ftechnical-procedures%2Fcleaning-and-applying-protective-coatings-to-bronze-architectural-elements&data=05%7C02%7Cjames_fay%40ios.doi.gov%7C761228ee0b424f4f8dc008de8c3faf64%7C0693b5ba4b184d7b9341f32f400a5494%7C0%7C0%7C639102402323107185%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=60%2FQTbtOIrXScVdrtQqFPuyoTm3fWJnCydnipJvPbA0%3D&reserved=0 purpose of the test patch is to determine the gentlest, most effective method to clean, strip and apply protective coatings to the bronze. Several cleaning, stripping and coating methods are preferably tested side by side in small patches, size and location to be determined by the government.

c. Existing conditions and processes must be documented before, during, and after work.

2. Cleaning methods:

a. Brush away all dirt and debris with dry, clean, soft bristle brushes. Wrap metal ferrules of brushes with duct tape to avoid scratching the bronze. Use small natural bristle brushes and bamboo skewers to dislodge debris from crevices. Metal tools shall not be used.

b. If the bronze is adjacent to surfaces of a different material, flood that material with clean water or protect it carefully if water is not appropriate, to prevent absorption of cleaning effluent.

c. Rinse metal with potable water delivered from a garden hose or pump sprayer.

d. After rinsing, clean the bronze with a 3-5% solution of non-ionic detergent in water.

Apply with soft natural bristle brushes and rinse repeatedly with water until all cleaning residue is removed from the surface. Surface corrosion may be reduced by lightly buffing with a pre-wetted soft scrubbing pad for sensitive surfaces and cotton cloths, then rinsed.

Areas of stubborn corrosion may be treated with a conservation grade metal de-corroder.

During corrosion removal, the bronze patina shall not be disturbed. Clean, absorbent cotton cloths will be used to thoroughly dry the bronze.

e. To remove extensive mineral scale: Medium to high (1000 psi to 2800 psi) pressure washing methods may be utilized during washing to aid in the removal of mineral scale deposits, reduce corrosion, and remove any found surface accretions. Always start at the lowest psi and check for damage. To safeguard against over cleaning, the washer wand will be equipped with a minimum 25‐degree fan tip nozzle and positioned with a minimum 12‐inch standoff distance from the bronze object. Where required, mineral scale may be softened prior to washing with a mild acetic acid poultice, or the like, to ease mineral scale removal during washing efforts.

f. Remove existing lacquer only if necessary, using pure acetone, applied with a cotton cloth wiped along the grain of the metal. Allow the acetone to stand on the metal for several minutes and then wipe it away with a cotton cloth followed by a water rinse.

Several applications of the solvent may be necessary in order to remove all traces of the lacquer from the metal.

g. Depending on testing results of existing finishes, cleaning may also include partial or whole stripping of existing finishes with an environmentally friendly stripper. This step will ensure proper surface preparation for the new coatings.

h. Provide an additional cleaning with a 5% solution of non-ionic detergent in water as noted above to remove residues from corrosion removal and stripper application.

Polishing

1. AFTER cleaning the metal surfaces that were previously polished (NOT the dark patinated areas), apply metal cleaner on a soft cloth, rubbing along the grain of the metal to polish bronze.

2. Persistent stains or badly corroded areas may be cleaned using an abrasive and standard solvent.

3. Remove all cleaner residue from bronze by washing the metal surface at least twice with a standard solvent.

4. Wipe bronze surface with an inhibitor/cleaner prior to sealing application.

Sealing

1. Sealing is to be applied to bronze elements within four hours of cleaning and polishing. Coating is to be either Hot-applied wax OR Lacquer, NOT both.

2. Hot-Applied Wax (Suitable for Exterior Bronze Only):

a. The surface of each element will be heated to the flow temperature of the wax with propane torches. The wax will be brushed onto the heated surface, melted by the metal itself, and spread to an even thickness using brushes and cotton rags.

b. Each element to be fully coated and allowed to cool before commencing a second application. Two coats of the hot wax will be applied following the same methods.

3. Lacquer (Suitable for Interior and Exterior Bronze):

a. The clear coating should be sprayed on using conventional spray equipment recommended by coating manufacturer. It is not to be applied in inclement weather or when the relative humidity exceeds 60%.

b. The first coat is a mist coat. Allow at least 30 minutes drying time.

c. Apply additional wet coats as needed to achieve a total dry film thickness of a minimum of 1 millimeter thick, allowing a minimum of 30 minutes of drying time between each coat.

d. Total dry film thickness shall be a minimum of 1 mil. thick.

Security

At least one Prime Contractor employee must have an HSPD-12 compliant ID badge to provide escort of workers while onsite.

All workers must have a REAL ID compliant identification document including a photograph with them to enter the facility.

Key Personnel

The Prime Contractor must have their own employee(s) onsite in a supervisory position at all times that one of their subcontractors are working should that be the case. The Prime Contractor personnel supervising the work must have a minimum of 5 years of experience in historical preservation projects.

Contractor Quality Control Plan

The contractor must develop and implement a Quality Control Plan (QCP). The Contractor’s QCP must ensure contract compliance, and act to ensure that potential problems with building equipment and systems are identified, documented, and resolved prior to failure. In the event of findings by the Government Quality Assurance Program, the Contractor shall implement progressively responsive quality control measures commensurate with the severity of the Government's findings. The QCP shall be included as part of the contractor’s quote.

Contractor Management Plan

The contractor must develop and implement a Management Plan. The Management Plan shall describe the contractor’s overall approach to managing contract performance and include at a minimum: staffing plan, work management approach, quality control integration, communication, and facility specific considerations. The management plan shall be included as part of the contractor’s quote.

Contractor Health and Safety Plan (HASP)

The Contractor shall develop a written, Contract specific plan, referred to herein as the HASP, to:

1. Protect the lives and health of all persons.

2. Prevent damage to property and environment.

3. Avoid work interruptions or delay to Railroad services.

4. Ensure high levels of Work Site safety for all tasks performed; and

5. Define personnel responsible to develop and ensure safe work practices.

The HASP shall, at a minimum, include:

• Cover Page with the name of the Contractor, revision number and date (if applicable), name and signature of the offeror’s Safety Manager indicating approval.

• Table of contents listing all Sections and Exhibits

• Safety Policy Statement signed by an officer of the Contractor’s company that shall include signatures of all Subcontractors as they are retained by the Contractor.

• Comprehensive description of the Work, including any site-specific information.

• Organization chart of Contractor personnel responsible for implementing the HASP and their duties and responsibilities. The chart shall show the reporting relationship and integration of the Safety Manager and all top level managers responsible for implementation of the HASP.

• Description of Safety Manager and other personnel’s responsibilities.

• Incident Response – Include a generic action plan for review, analysis and immediate action necessary to prevent recurrence of serious incidents including near misses.

• Procedures for incident reporting and incident investigation including the incident report forms to be used, and an incident investigation decision chart for identifying root causes to prevent recurrences.

• The identification of potential environmental incidents and emergencies associated with site-specific construction activities and the response procedures to construction site environmental incidents and emergencies, including for fire collapse, flooding, property damage, utility damage, and any special ventilation requirements.

• Evacuation and emergency escape routes as applicable.

• Telephone numbers of emergency agencies and Key Personnel.

• Procedures to identify the root causes of incidents or incidents and processes to prevent recurrences

• Description and documentation of completion for all necessary training for employees related to the specific work included in the contract.

• Identification of the OSHA competent person who will monitor safety onsite, and evidence of appropriate training.

The Contractor shall review and, if necessary, revise the HASP based on the occurrence of serious incidents including near misses or any changes in job conditions or as required by the Contracting Officer.

General Notes:

1. The Prime Contractor must attend an onsite walk-through of the space to ensure they understand the scope of work and existing conditions.

2. All materials and practices used must be in accordance with manufacturer recommendations and governing regulations.

3. Any and all outages or other impacts to building use must be submitted to the COR at least 10 business days in advance and must be approved by the COR in writing by email prior to taking place.

4. Contractor Qualifications: Firm, company and/or principal specializing in this scope of work with not less than 5 years of documented successful experience.

5. Contractor personnel will conduct themselves in a manner that reflects favorably upon the Contractor, the Office of Facilities and Administrative Services, and the Department of the Interior. The Contractor and its personnel will comply with the guidelines and requirements established by Departmental physical-security officials.

6. All practices must be in accordance with all relevant safety standards including but not limited to National Electric Code, OSHA requirements, and the GSA PBS Core Building Standards dated 2025, including all standards incorporated by reference.

7. The contractor will be responsible for providing all required PPE and safety equipment.

8. Contractor is representing, by acceptance of a contract, that it has thoroughly researched all applicable codes and regulations regarding this scope of work.

9. All waste products will become the property of the contractor on removal and must be disposed of in accordance with all local, state, and federal rules and regulations including (where applicable) the US Department of Transportation Federal Motor Carrier Safety Regulations

(FMCSR).

10. The contractor is expected to secure pricing for all associated labor and components at time of contract acceptance. Any price increases from the date of contract are the Contractor’s responsibility.

11. Parking will not be provided.

12. Work may take place during the following hours:

a. Monday through Thursday 9 PM to 6 AM

b. Friday 9 PM through Monday 6 AM

13. Work at E St cannot take place at the same time as work at C St so that one location can be kept open as a weekend entry point for the building.

14. The Ramp D loading dock can be used only for loading and unloading of supplies and materials and only after coordination with the COR.

a. The loading dock capacity is restricted to a maximum 24’ length and 13’ height.

b. The loading dock operating hours are 7:30 AM to 4:30 PM, Monday through Friday

(excluding Federal Holidays and building closures).

Clauses Incorporated by Reference:

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, or Voluntarily Excluded (Jan 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023) 52.219-33 Nonmanufacturer Rule (Sep 2021) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) 52.219-28 Postaward Small Business Program Representation (Jan 2025) 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Mar 2026) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-41 Service Contract Labor Standards (Aug 2018) **Wage Determination Number 2015-4281 Revision 35 Dated December 3, 2025** 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) 52.222-50 Combating Trafficking in Persons (Oct 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation Date) 52.223-2 Reporting of Biobased Products Under Services and Construction Contracts (May 2024) 52.223-5 Pollution Prevention and Right-to-Know (May 2024) 52.223-11 Ozone-Depleting Substances and High Global Warming Potential (May 2024) 52.223-23 Sustainable Products and Services (May 2024) 52.225-1 Buy American-Supplies (Oct 2022) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.240-91 Security Prohibitions and Exclusions (Deviation Date) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Jan 2025)

Clauses Incorporated in Full Text:

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of clause)

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). 'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice with contents outlined in 32.905(b):

An invoice that includes the following:

• On company letterhead

• Contact information

• Company address

• Contract Number

• Line item

• Period of performance of work performed

• Description of work

• Quantity

• Unit

• Unit prices

• Total

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

Provisions Incorporated by Reference:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

(SEP 2007)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-7 System for Award Management. (NOV 2024) 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (SEP 2023) 52.223-1 Biobased Product Certification (May 2024)

Provisions by Full Text

ADDENDUM TO FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023)

1. Replace paragraph (b) entitled “Submission of offers” with the following instructions:

(b) Submission of Offer. Quote must be submitted electronically via email to Xanthe Otterstedt, xanthe_otterstedt@ibc.doi.gov, and Haider Al Azzawi, halazzawi@ibc.doi.gov, and be received no later than 2:00 PM Eastern Time (ET), on May 11, 2026. All quotation information must be in the English language and priced in U.S. dollars. The Government reserves the right to seek clarification on any aspect of the vendor’s quote.

mailto:xanthe_otterstedt@ibc.doi.gov mailto:halazzawi@ibc.doi.gov

Solicitation Questions: All questions must be submitted in writing to Xanthe Otterstedt, xanthe_otterstedt@ibc.doi.gov, and Haider Al Azzawi, halazzawi@ibc.doi.gov, no later than 5:00 PM Eastern Time (ET), on April 30, 2026.

B. QUOTE FORMAT

All submission documents shall be in Microsoft Word, Microsoft Excel, or Portable Document Format (PDF) Format and the total submission has no page limit. Printing shall be easily readable (10 point font or larger proportional spacing). The quote shall consist of the following:

Technical Capability: A completed and signed (by an authorized company representative) SF1449 with a projected schedule, demonstrating an understanding of the requirements and how the vendor intends to provide services in accordance with the Performance work Statement, and acknowledgment of any amendments to the solicitation by signing the SF30(s) (if issued).

Pricing: The vendor’s completed total Price.

The vendor shall propose a single firm-fixed price for the contract line item number quoted. Offeror shall provide additional information as necessary to show the break-down of the proposed pricing.

Representations and Certifications. The offeror's representations and certifications in accordance with shall be verified in the System for Award Management (SAM). These representations and certifications will be checked upon receipt of quote.

Contact Information. The vendor shall provide a contact list (with phone numbers, fax numbers, mailing addresses, email addresses, etc.) including the name and title of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government on behalf of your company.

2. Replace paragraph (c) entitled “Period of acceptance of offers” with the following instructions:

(c) Period of acceptance for offers. The offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers.

3. Replace paragraph (e) entitled “Multiple offers” with the following instructions:

(e) Multiple offers. Offerors shall submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.

(End of Addendum)

52.212-2 Evaluation - Commercial Products and Commercial Services (NOV 2021)

(a) The Government intends to evaluate the quotes and award one contract, without exchanges to the lowest priced, technically acceptable vendor who meets the requirements as laid out in this RFQ. The following factors shall be used to evaluate offers:

A. Basis for Award: The Government intends to award a firm fixed price contract to the lowest price technically acceptable quote.

mailto:xanthe_otterstedt@ibc.doi.gov mailto:halazzawi@ibc.doi.gov

The Government intends to award a contract without exchanges. Therefore, the quote should contain the Vendor’s best terms from Technical Capability and Price standpoint. The Government reserves the right to conduct exchanges.

B. Evaluation Criteria: The Government will use the criteria set forth below to evaluate and award a contract. The following factors shall be used to evaluate the quote received:

Factor 1: Technical Capability Factor 2: Price

Factor 1: Technical Capability. An electronic version of a quotation which addresses all of the required documents as specified in this RFQ (SF1449, SF30, Contact Information, etc.). The vendor provided a quotation that clearly detailed their projected schedule, demonstrated an understanding of the requirements and how the vendor intends to provide services in accordance with the Performance Work Statement.

Factor 2: Price. The Price Submission will not be scored or rated. The vendor provided a completed pricing schedule attachment and proposed a single firm-fixed price for each of the items listed for the base year and each applicable option year. The techniques and procedures described under RFO Part 12.204(a) will be the primary means of assessing price analysis for commercial services to determine price reasonableness. To be viable for award, a vendor’s price must be determined fair and reasonable.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

An organized site visit has been scheduled for April 28, 2026 at 1:00 PM Eastern Time. Individuals intending to attend the site visit shall meet Mr. James Fay outside the C Street Entrance, 1849 C Street NW, Washington, DC 20240.

(End of provision)

1452.215-71 Use and Disclosure of Proposal Information - Department of the Interior (APR 1984)

(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C.

552), the following terms shall have the meaning set forth below:

(1) “Trade Secret” means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.

(2) “Confidential commercial or financial information” means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552. Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers “commercial and financial information obtained from a person and privileged or confidential,” and exemption (9), which covers “geological and geophysical information, including maps, concerning wells.”

(b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C. 552), the cover page of each copy of the proposal shall be marked with the following legend:

“The information specifically identified on pages ____________ of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract.”

(c) The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:

“This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal.”

(d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that (i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction.

(e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the offeror's view that the information constitutes trade secrets or confidential commercial or financial information. The offeror will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to do so. If it is determined that information claimed by the offeror to be trade secret information or confidential commercial or financial information is not exempt from disclosure under the Freedom of Information Act, the offeror will be notified of this determination prior to disclosure of the information.

(f) The Government assumes no liability for the disclosure or use of information contained in a proposal if not marked in accordance with paragraphs (b) and (c) of this provision. If a request under the Freedom of Information Act is made for information in a proposal not marked in accordance with paragraphs (b) and (c) of this provision, the offeror concerned shall be promptly notified of the request and given an opportunity to provide its position to the Government. However, failure of an offeror to mark information contained in a proposal as trade secret information or confidential commercial or financial information will be treated by the Government as evidence that the information is not exempt from disclosure under the Freedom of Information Act, absent a showing that the failure to mark was due to unusual or extenuating circumstances, such as a showing that the offeror had intended to mark, but that markings were omitted from the offeror's proposal due to clerical error.

(End of provision)

Sponsored by GSA FAR (48 CFR) 53.110