AFRH_QA_0001.pdf

QUESTIONS AND ANSWERS

Operational Assessment for Armed Forces Retirement Homes (AFRH)

GENERAL NOTICE REGARDING TECHNICAL QUOTE REQUIREMENTS

This acquisition is performance-based in accordance with FAR Part 37.6. A Performance Work Statement (PWS) has been provided in lieu of a prescriptive statement of work. Consistent with this framework, the Government does not prescribe level of effort, staffing mix, number of key personnel, or methodologies required to achieve the outcomes in the PWS — these determinations rest with the quoter. Quoters are reminded to review the Technical Quote instructions and evaluation criteria in the solicitation. The Government is unable to provide direction on staffing levels, level of effort, key personnel quantities, or Technical Quote content, as these decisions are the quoter’s responsibility under a performance-based acquisition.

Q1: Please confirm the actual set-aside type for this procurement. The SF 1449 cover page indicates WOSB, while the addendum states the RFQ is set aside for a Small Business award.

A1: This requirement is set aside 100% for Small Business.

Q2: Please confirm whether this requirement is severable or non-severable, as both terms appear in the RFQ.

A2: This requirement is non-severable. Any conflicting language in the solicitation is hereby corrected accordingly.

Q3: Please confirm the expected level of effort for each campus, including anticipated on-site days and required disciplines, whether Long Term Care and Memory Support Services are fully in scope at both campuses, and whether post-survey action-plan review, mitigation support, and educational materials are included in the base requirement.

A3: Quoters are referred to Sections 3.1, 3.3, 4.1, and 4.1.3 of the PWS, which define the full scope of required services, disciplines, and deliverables at both campuses. Long Term Care, Memory Support Services, and post-survey action plan review and mitigation support are included in the scope of this requirement. The level of effort and on-site days are within the quoter's discretion as part of their proposed approach under this performance-based acquisition.

Q4: Please confirm the expected format, timing, and organization of the findings report, including whether the Government expects one combined report or separate reports by campus.

A4: Quoters are referred to Sections 3.3 and 4.1.6 of the PWS for findings report requirements. The Government expects separate reports by campus.

Q5: Please confirm whether the technical quote should include a separate Quality Control Plan, staffing plan, and schedule/milestone approach.

A5: Quoters are referred to Section 12.2 of the PWS, which explicitly requires a Quality Control Plan as part of the technical proposal. A staffing plan and schedule/milestone approach are within the quoter's discretion as part of their proposed approach.

Q6: Please confirm whether the Government expects a minimum number of key personnel or specific labor categories for this requirement, and whether one individual may cover multiple service areas if appropriately qualified.

A6: Quoters are referred to Section 5.1 of the PWS regarding key personnel requirements. The Government does not prescribe a minimum number of key personnel or specific labor categories. Quoters shall determine the staffing structure they believe best meets the performance requirements of the PWS. One individual may cover multiple service areas if appropriately qualified.

Q7: Please confirm whether the Price Quote should include only the required fixed-price breakout by Washington, DC, Gulfport, MS, and Total Combined Price, or whether the Government would like supporting detail by labor, travel, and other direct costs.

A7: The Price Quote shall provide a firm-fixed price per campus location (Washington, DC and Gulfport, MS) and a Total Combined Price, with a supporting cost breakout by labor, travel, and other direct costs for evaluation purposes.

Q8: Please confirm whether teaming arrangements and subcontractors are permitted, and whether any limitations on subcontracting apply.

A8: Teaming arrangements and subcontracting are permitted. FAR clause 52.219-14, Limitations on Subcontracting, is added to the solicitation via this amendment.

Q9: Can the Government please confirm whether there is an incumbent or prior contractor for this requirement, and if so, provide the prior contract number and awarded value, if releasable?

A9: There is no incumbent contractor for this requirement.

Q10: Please confirm the site access requirements for both campuses, including badging, escorts, background checks, and advance notice requirements.

A10: The visit will be scheduled and planned so that each campus will have advanced notice of arrival. Visitor badges will be provided upon arrival. Escorts for the visitors will be provided once onsite and throughout survey There should be a report for each campus for a total of two reports.

Q11: Please confirm whether the Government will provide workspace, interview space, and access to documents and personnel needed to conduct the mock survey.

A11: The organization will provide a work and interview space. Documents and personnel needed to conduct the survey will be available.

Q12: Please advise whether there are any campus-specific scheduling constraints or blackout dates offerors should account for.

A12: Other than federal holidays, the month of August 2026 will be a constraint for the DC campus and the month of Oct 2026 will be a constraint for the Gulfport campus.

Q13: Please confirm the lead time and process for satisfying onsite health documentation requirements.

A13: Documents should be provided to COR at time of survey scheduling with each campus location.

Q14: Please confirm whether there are any page limits, formatting requirements, or required file formats for the technical and price volumes.

A14: The Technical Quote shall be limited to 10 pages and submitted in PDF format.

The Quality Control Plan and resumes are not included in the page count. The Price Quote may be submitted in either PDF or Excel format. No additional formatting requirements apply.

Q15: Please confirm whether Technical and Past Performance are of equal importance relative to each other.

A15: Technical is more important than Past Performance. Both Technical and Past Performance are more important than Price.

Q16: Please confirm whether the Government intends to make award without discussions.

A16: The Government reserves the right to make award without discussions. Quoters should submit their most favorable terms with their initial submission.