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| 140D0424R0071 OWF MEDICAL STANDARDS Q&A | |
| Question Number | Questions | Responses |
| 1 | File 140D0424R0071_Final_30Aug, section E2, the Proposal Format section lists the volumes as Volume I – General, Volume II – Technical Capability, Volume III – Small Business Participation Plan and Subcontracting Plan, Volume IV – Past Performance, Volume V – Price. However, the Offer Content section lists the volumes as Volume I – General, Volume II – Technical Capability, Volume III – Past Performance, Volume IV – Small Business Participation Plan and Subcontracting Plan, Volume V – Price (reversing the titles of volumes III and IV). Could you please revise to make the volume titles and numbers consistent? | See updated language. |
| 2 | File 140D0424R0071_Final_30Aug, section E2, the Proposal Content section, under Volume III, Past Performance, states that Past Performance Questionnaires (PPQs) are required as well as “additional past performance information for work related to or of a similar nature as required by this solicitation.” However, the number of required PPQs is not specified. For companies with considerable relevant experience, requiring PPQs for all similar work seems excessive, so we suggest limiting PPQs to a reasonable number. | See updated language. |
| 3 | Is the Ishihara test required for the color vision test ? Technical Appendix 2, Medical Exam Types and Required Components, Items 2, 3, 4. Pages 26-27 | See updated NPS and BLM LE Supplements and price schedule. |
| 4 | The Comprehensive Exam lists "Pulmonary Function Test - Spirometry (every exam event)". Please clarify if this test is to be performed for every exam conducted, regardless of the type of exam? Technical Appendix 2, Medical Exam Types and Required Components, Item 3. Page 27. | See updated language. |
| 5 | Is the price for the Electrocardiogram to be included with the price of the comprehensive exam or priced separately? Technical Appendix 2, Medical Exam Types and Required Components, Item 3. Page 27 | Any required components for each exam type should be included in the exam price. Electrocardiogram must also be priced as a separate component to facilitate adding it to another exam type if needed. |
| 6 | Is the price for labwork to be included with the price of the comprehensive exam/periodic exam or priced separately?Technical Appendix 2, Medical Exam Types and Required Components, Item 3,4. Page 27 | Pricing for required labwork should be included in the associated exam price. Labs specifically identified in the price schedule must also be priced. |
| 7 | Since the TB skin test would only be performed on examinees who tested positive from the TB screening, should this test be priced separately and not included as part of the comprehensive/periodic exams? Technical Appendix 2, Medical Exam Types and Required Components, Items 3, 4. Pages 26-27 | Yes, see Price Schedule for this line item. |
| 8 | (a) In what format (e.g. pdf) will health records be transferred? | |
(b) How will each record transferred be identified (e.g. Name, SSN, etc.) ?
( c) How many records are expected to be transferred from each program ?
Section 4.2 Data & Health Record Management, Item 4.2.3.4. Page 12 a) Records will be transferred as .pdf files.
b) Files will reference a unique ID for each examinee. This unique ID will be cross-refenced to an electronic spreadsheet containing all associated profile data including name, SSN, DOB, address, qualification status, etc.
c) Please reference the individual program supplements for the estimated # of examinees. We anticipate transferring no more than 20,000 examinees and 160,000 files in total.
| 9 | Does the term "individuals" refer to the "examinee" ? Please clarify. ("Notify individuals and authorized system users…....periodic exams"). |
| Section 4.2 Data & Health Record Management, Item 4.2.4.4. Page 12 | See updated PWS. | |
| 10 | Are there different medical standards for various positions/programs? |
| Section 4.2 Data & Health Record Management, Item 4.2.4.4. Page 11 | Yes. These will be provided with task order initiation. | |
| 11 | (a) In what locations are the field orientations expected to be conducted ? |
(b) Are the orientations typically conducted during a certain time of the year?
(c) What is the average number of days(multi-day) for completion of the orientation ?
Section 3.3 Government-Furnished Program Orientation. Page 10 a) Orientation locations will be determined at the time of scheduling. Past orientations have occurred in Boise, ID.
b) Orientations will generally occur March - September.
c) If all programs are able to participate in the same session, 5-7 days including travel may be needed depending upon availability and location field activities.
12 (a) Is there a minimum number of relevant references/Past Performance Questionnaires that need to be completed ?
(b) Are the completed Questionnaires also to be included with the proposal submission (in Vol III) or are they only to be sent directly to DOI ?
(c ) Is there a total page limit to the Past Performance, Vol. III (maximum number of references) ?
Solicitation document, E2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Sep 2023), Volume III, Past Performance. (a) See updated language.
(b) See updated language.
(c) Page limitations are addressed in the chart.
| 13 | What specific action items do you want us to Price as part of Phase In pricing ? | |
| Exhibit D Price Schedule, Line 3 - Phase-In | It is at the contractor's discretion as to what should be included for this phase-in requirement. | | |
| 14 | Given the anticipated quantity of health records to be tranferred, can DOI add a line item to include costs associated with the transfer of such records | Data transfer should be associted with phase-in activities. |
| 15 | Requirement states “The Federal Risk and Authorization Management Program (FedRAMP) certification is required.” Since FedRAMP applies only to cloud-based systems, does this mean the proposed system must be cloud-based as a condition to bid on this contract? | |
| 140D0424R0071_Final_30Aug. Para B2.1 | Removed B2.1 in it's entirety. Reference amended Exhibit C OWF_IT Contract Baseline Compliance Requirements document, 6.0 Cloud Security and FedRAMP Compliance. | | |
| 16 | Requirement states “The Federal Risk and Authorization Management Program (FedRAMP) certification is required.” Since FedRAMP is only for cloud service providers, will only systems using cloud be considered? | |
| 140D0424R0071_Final_30Aug. Para B2.1 | See response to Question 15. | | |
| 17 | Requirement states “The Federal Risk and Authorization Management Program (FedRAMP) certification is required.” Is a FedRAMP certification needed as a condition of bidding on this RFP? | |
140D0424R0071_Final_30Aug. Para B2.1
| See response to Question 15. | |
| 18 | The section states “The BLM Law Enforcement Program will be one of three programs to be initiated within the first six months of contract performance.” Since the other supplements do not mention initiation within the first six months of contract performance, could you please clarify which programs in addition to BLM these will be? |
| Supplement 2, Bureau of Land Management (BLM) Law Enforcement Program Initiation, a. | See updated language for Supplement, language removed | |
| 19 | Will the OSHA Audio be needed specifically for BLM LE since it is required in the BLM LE medical standards in the PWS Supplement, or will the Limited Audio (up to 4,000 Hz) suffice as written in the EXHIBIT_A_Performance_Work_Statement_Final_30Aug? |
| EXHIBIT_A_Performance_Work_Statement_Final_30Aug, Technical Appendix 2, sections 3. Comprehensive Exam - Required Components and 4. Periodic Exam - Required Components and EXHIBIT_A_PWS_Supplements_Combined, Bureau of Land Management (BLM) Law Enforcement, Medical Exams and Clearances | See Supplement language - "OSHA" relates to respirator questionnaire, not audio. | |
| 20 | Could you please provide a legend/definitions of the color coding in the map and also explain the significance of the list of zip codes? |
| Attachment 1 Heat Map Zip Codes | This is for informational purposes only and will not be revised. | |
| 21 | The requirement is “Provide proof of all certifications and clearances.” Could you clarify what “clearances” are required by contractor personnel? |
| EXHIBIT_A_Performance_Work_Statement_Final_30Aug. Section 1.6 Transition, p. 6 | The requirement is to provide credentials. | |
| 22 | Proposal Format lists the volumes as Volume III – Small Business Participation Plan and Subcontracting Plan; and Volume IV – Past Performance. However, the Offer Content section lists Volume III – Past Performance and Volume IV – Small Business Participation Plan and Subcontracting Plan. Could you please revise to make the volume titles and numbering consistent in all sections? |
| 140D0424R0071_Final_30Aug. E2, Proposal Format and Offer Content | See response to Question 1. | |
| 23 | This section states that Past Performance Questionnaires (PPQs) are required; however, the number of required PPQs is not specified. Could you please provide a minimum and/or maximum number of PPQs (for example, at least 3, not more than 5) that should be submitted? |
| 140D0424R0071_Final_30Aug. E2, Offer Content, Volume III, Past Performance | See response to Question 2. | |
| 24 | The instructions require information on “all relevant contracts and/or subcontracts for the past 3 years” – should this include other-than Federal contracts, such as state/municipal and commercial contracts/subcontracts? |
| 140D0424R0071_Final_30Aug. E2, Offer Content, Volume III, Past Performance | See Solicitation Factor II - Past Performance description. Similar experience could include other than Federal contracts. | |
| 25 | The requirement states “The extent of identification and participation of small socio-economic business, and Indian Small Business Economic Enterprise subcontractors in terms of the value of the total acquisition (total contract value).” Can you please clarify if the percentages and dollar values of small business utilizations should be shown in terms of the total contract value, or total subcontracting value? |
| 140D0424R0071_Final_30Aug. E5, Addendum to FAR 52.212-2 Evaluation,1. Factor III – Small Business Participation and Subcontracting Plan | See FAR 52.219-9(d) Small Business Subcontracting Plan and Solcitation, Factor III - Small Business Participation and Subcontracting Plan. | |
| 26 | The requirement states “Service Disabled Business, includes 8(a)…..Goal is 32.50.” Should this state “Small, Disadvantaged Business” instead of “Service Disabled Business” and if so, could you please amend accordingly if so? |
| 140D0424R0071_Final_30Aug. E5, Addendum to FAR 52.212-2 Evaluation,1. Factor III – Small Business Participation and Subcontracting Plan | See updated goals. | | |
| 27 | Should this state “Small, Disadvantaged Business” (vs. Service Disabled Business) goal and can you please clarify if 32.50% is correct (the previous DOI SDB goal was 5%)? | See response to Question 26. |
| 28 | The requirement states “Indian Small Business Economic Enterprise goal of 10%”. Indian Small Business Economic Enterprise is not a socioeconomic classification with an identified goal listed for the Department of the Interior FY 2024 (https://www.sba.gov/document/support-agency-contracting-goals). Can you please clarify or correct this reference? | |
| Factor III – Small Business Participation and Subcontracting Plan | See updated goals. | |
| 29 | The requirement states “Indian Small Business Economic Enterprise goal of 10%”. Indian Small Business Economic Enterprise is not a socioeconomic classification with an identified goal listed for the Department of the Interior FY 2024 (https://www.sba.gov/document/support-agency-contracting-goals). Can you please clarify if the SBA classification of “Alaskan Native Corporations and Indian tribes” meets this criterion? |
| 140D0424R0071_Final_30Aug. E5, Addendum to FAR 52.212-2 Evaluation,1. Factor III – Small Business Participation and Subcontracting Plan | See response to Question 28. | |
| 30 | This section is marked as applicable. Should the contractor anticipate wage determinations for appropriate locations be incorporated into the resulting contract? |
| 140D0424R0071_Final_30Aug. Section 52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter67) | The applicable wage determination should be the offeror's location. Subsequently if awarded, the awardee's location will be the wage determination incorporated. | |
| 31 | This section requires payroll backup documentation showing hours worked by individuals daily during the month, as well as travel receipts and other relevant information for invoices that include travel. This level of detail is not usually required for Firm Fixed Price procurement line items. Could you please confirm that these supporting documents are not required for the FFP line items? |
| 140D0424R0071_Final_30Aug. Section D2 DOI – AAAP- 0028 Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021) | See updated language. | |
| 32 | This section states “upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause.” However, paragraph (d) states “Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract.” Could you please clarify if it is the government’s intent to receive potentially thousands of COIs from the Contractor for paragraphs a-f, or, is the Contractor to maintain these records for compliance? |
| 140D0424R0071_Final_30Aug. Section 52.237-7, Indemnification and Medical Liability Insurance (Jan 1997) paragraph (b) | The Government will not keep these records. The records are to be kept by the contractor with their contractor compliance files. Only the Prime Contractor's insurance may be required to be provided. | |
| 33 | This section states that no additional amount(s) shall be paid for lodging taxes, occupancy sales tax, city tax, or such taxes or other costs that may be imposed by lodging facilities at any location. Travel appears to be required for the mobile medical units. Will the government be issuing a tax exemption letter for the contractor to use? |
| 140D0424R0071_Final_30Aug. Section D.6.1 Travel | D.6.1. is removed. | |
| 34 | Do clinicians, RMO’s, PAs, or NPs have to be licensed in the states where the mobile medical units will take place? |
| EXHIBIT_A_Performance_Work_Statement_Final_30Aug. page 4 Section Health Care Licensing Requirements/Credentials. | All exam providers must be licensed in the state where services are performed. | |
| 35 | This section requires the Contractor to export data and provide it to the COR within 30 calendar days of request, no more than once annually. Will the government include an alternative line item for the labor, supplies and equipment that may be required for this requirement? |
| EXHIBIT_A_Performance_Work_Statement_Final_30Aug. Page 12 Section 4.2.3.5 | No; it is at the offeror's descretion as to how they price this requirement. | |
| 36 | This section requires DOI authorization prior to scheduling periodic exams. Requesting approval after receiving an order can delay the process. Would the government consider the order being sent to the contractor as an authorization to perform the exam? |
| EXHIBIT_A_Performance_Work_Statement_Final_30Aug. Page 12 Section 4.2.4.4 | Yes, DOI authorization is granted when the management official orders the exam. | |
| 37 | Given the complexity of providing occupational health medical services, would the government consider adjusting the payment deduction? We suggest from 0-5% to 0-2% to better align with industry standards and encourage long-term partnership and continuous improvement. A slight reduction would still ensure accountability while allowing contractors to allocate more resources toward achieving performance goals, ultimately benefiting both parties. |
| EXHIBIT_A_Performance_Work_Statement_Final_30Aug. Page 24 Section 1.4 Contractor Payment | Language remains unchanged. | |
| 38 | Could you please explain the difference between line 12 Hyperbaric Physician Qualification Determination and line 13 Diver Qualification? |
| Exhibit D Price Schedule. Lines 12 and 13 | Amended Price Schedule to remove Hyperbaric Physician. | |
| 39 | Will the government consider price adjustments under this award based on changes in service volume or regulations? |
| 140D0424R0071_Final_30Aug. Section D – Contract Terms and Conditions | Reference Price Schedule Estimated Quantity column. | |
| 40 | Under Submission to Offer, it states the proposal must contain the following information and be arranged in the following sequential order: Volume I General Information, Volume II Technical Capability, Volume III Past Performance, Volume IV *Small Business Participation Plan and Subcontracting Plan, and Volume V Price. However, under Proposal Format, it states the proposal shall be submitted in five volumes per Table 1 Proposal Content above and as follows: Volume I - General, Volume II - Technical Capability, Volume III - Small Business Participation Plan and Subcontracting Plan, Volume IV - Past Performance, and Volume V - Price. Volumes III and IV are different in each of these sections. What is the correct Volume number for the Small Business Participation Plan and Subcontract Plan, and the Past Performance? |
| 140D0424R0071_Final_30Aug. E2 Addendum to FAR 52.212-1 Instructions to Offerors. Page 16 & 17 | See response to Question 1. | |
| 41 | 4.4.1 does not list what state(s) licensing is required for the RMOs. Is there a particular state requirement? |
| Exhibit_A_Performance_Work_Statement_Aug30. 4.4 Medical Review & Qualification Determination. Page 17, 18, 35 | The RMO must be licensed in the state the work is performed in. | |
| 42 | Please confirm that we only need to be FedRAMP Compliant, and not FedRAMP Certified. |
| CmDepartment of the Interior (DOI), Office of Wildland Fire (OWF) Information Technology (IT) Project Baseline Requirements. 6.0 Cloud Security and FedRAMP Compliance. Page 3 | See response to Question 15. | |
| 43 | We need to ensure all relevant systems are in scope, which requires clarity on handling inbound and outbound interactions. Who will interact with the front-end systems, and how will they manage order and result information? |
| CmDepartment of the Interior (DOI), Office of Wildland Fire (OWF) Information Technology (IT) Project Baseline Requirements | Please reference Technical Appendix 3 - DOI User Roles for Access Control. See also response to Question 63. | |
| 44 | Considering the potential challenges in rural states/areas, could we explore clinic-based events instead of single examinations? |
| DOI Medical Qualification Determination Services ATTACHMENT A: PERFORMANCE WORK STATEMENT. 4.3 Medical Exams. Page 14. | Yes, this approach may be considered for some locations or units. | | |
| 45 | In the PWS Section 4.0 Specific Tasks/4.2 Data & Health Record Management section 4.2.3.3, What is the volume of hard copy records that require scanning or digitization? | There are currently no hard copy records. |
| 46 | In the PWS Section 4.0 Specific Tasks/4.2 Data & Health Record Management section 4.2.3.4, What format is the initiation data provided in? | See response to Question 8. |
| 47 | In the PWS Section 4.0/4.2 Data & Health Record Management, section 4.2.5.1.1, Which specific exam data elements require trackability for data collection and reporting? | Per 4.2.5.1 - "all" exam data elements. |
| 48 | In the Supplements, Program Initiation section a. states that “approximately 25% of examinee records will have waiver documents to upload.” What format will these waiver documents be provided in? | See response to Question 8. |
| 49 | In the Supplements, Page 5 under the Rural/Remote locations, and Mobile Unit Deployment, is the 200-250 the total number of exams over 3-4 events, or are each of the events 200-250 exams? | 200-250 is an average total number of exams each year. |
| 50 | In Attachment 2, Sample Medical History Questionnaire, is the DOI satisfied with the current level of engagement with the questionnaire from employees, or would the DOI like the revision of this document to be included in the scope of this contract? | The medical history questionnaire is a sample. |
The Government is open to alternative approaches.
| 51 | In The PWS, Technical Appendix 4 section A, it states that “The information system shall have the capability to run all process reports listed below.” Which specific examinee demographics is the DOI requesting for those reports? | Demographics should include, at a minimum: name, unique identifier, and unit identifier. |
| 52 | In the PWS Section 4.2.5.1, it states “The information system must have the capacity to report on all exam data elements captured at each exam throughout the contract period to produce individual and workforce health status data.” Will the DOI please define which specific data elements are currently being captured and reported on, and are those sufficient for this contract, or is there a delta between what is currently being captured and what the DOI would like to be captured for reporting? | See response to Question 47. |
| 53 | In the PWS Section 4.2.3, it states “Create a secure file with a unique identifier.” Can the DOI define what a secure file is? Does the electronic health record serve as the secure file, or would the DOI prefer a standalone secure file in some other format? | A secure file is a record of all data associated with an examinee. |
| 54 | Does the Government concur the Health Record Management System (HRM) is part of the Phase-In Cost (Startup cost)? Does this include the annual support cost (Base + Option years 1-4) for HRM (licenses, cloud services, etc.)? If this is not, will the government a separate line item \ CLIN be added to the pricing sheet FY25-29? Include data migration | |
| Exhibit D Price Schedule. FY25-29 | A separate line item will not be included; it is at the contractor's discretion as to what should be included for this phase-in requirement. | |
| 55 | Is the government’s intention to have the labor (PM, Scheduling, in the cost of the exams? Would the government consider putting them as a separate line item so as not to over inflate the cost of the exams. |
| Exhibit D Price Schedule. F25-29 | Overhead Cost included | |
| 56 | The PWS states approximately 15,000 examinee profiles will be transferred. Would the Government tell us what the current format of Examinee profiles are – Paper Records, Electronic Records or Scanned Records. |
| Exhibit A PWS Supplements. Program Initiations (a) | See response to Question 8. | |
| 57 | The PWS states there will be approximately 1000 designated wildland fire ordering officials: Would the Government define if the role in the process and the system of the Wildfire ordering officials will be System User, Examinee or something else? |
| Exhibit A PWS Supplements. Program Initiations (b) | These are system users with the Management Official role. See updated Supplement. | |
| 58 | Initiation development and testing: Would the government provide a timeline for the Initiation, development and testing Supplement 4: National Park Service (NPS) Law Enforcement |
| Exhibit A PWS Supplements. Program Initiations (d) | See updated Supplements. | |
| 59 | Bureau of Land Management (BLM) Law Enforcement Electronic Health Records for BLM Law Enforcement Officers (LEO) have been collected by Federal Occupational Health (FOH). Will the government be the facilitator for the transfer of records from FOH? |
| Exhibit A PWS supplements combined. Supplement 2 Data & Health Management | Updated Supplement - removed FOH reference. | |
| 60 | The Performance of Work states “The six-month phase-in period will be included in ordering year one (1) for the completion of data transfer, security, training and preparatory requirements in accordance with this PWS.” Would the government clarify if any exams/determinations will be ordered during the phase in period? |
| Exhibit A PWS. 1.6 Transition | No exams would be ordered during phase-in period. | |
| 61 | The PWS states the six-month phase-in period will be included in ordering year one for completion of data transfer: Would the Government clarify what the form of data transfer is and if there will be a requirement for manual entries? |
| Exhibit A PWS. 1.6 Transition | See response to Question 8. | |
| 62 | Please clarify if Federal Risk and Authorization Management Program (FedRAMP) designation of “Ready” is required at/before contract start date. |
| B.2 Page 2 | See response to Question 15. | |
| 63 | Does the FedRAMP requirement apply to all systems used in support of the DOI contract, or only those that interface with Department of the Interior (DOI) systems? |
| B.2 Page 2 | All systems interacting with DOI data must meet the requirements in Exhibits B and C. | |
| 64 | 52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (Nov 2021) – Request removal of this clause, as it is not applicable to a Firm Fixed Price contract type. |
| Section D, Clauses Incorporated by Reference. Page 4 | Clause removed. | |
| 65 | 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data-Modifications (Nov 2021) – Request removal of this clause, as it is not applicable to a Firm Fixed Price contract type. |
| Section D, Clauses Incorporated by Reference. Page 4 | Clause removed. | |
| 66 | 52.227-14 Rights in Data-General (May 2014) – Request removal of this clause, as it may impact contractor proprietary information technology (IT) systems and commercial-off-the-shelf (COTS) products. |
| Section D, Clauses Incorporated by Reference. Page 4. | This clause is required and will remain. | |
| 67 | 52.227-17 Rights in Data-Special Works (Dec 2007) – Request removal of this clause, as it may impact contractor proprietary IT systems and COTS products. |
| Section D, Clauses Incorporated by Reference. Page 4. | This clause is required and will remain. | |
| 68 | Request removal of clauses 52.222-41 and 52.222-43, as this is a contract to be performed overwhelmingly by physicians, who are not designated as “service employees.” In addition, wage determination(s) are not provided with the Request for Proposal (RFP). |
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (May 2024)
(c) (1), (3). Page 7
| The Offeror makes the determination whether proposed labor is exempt or non-exempt from the Service Contract Act. | |
| 69 | Will the government consider allowing for two six (6)-month extensions to reduce program risk in the event transition out is required? |
| 52.217-8 Option to Extend Services (Nov 1999). Page 10 | No, the clause only allows for six-months per 52.217-8. | |
| 70 | Paragraph D.6.1 states, “No additional amount(s) shall be paid for lodging taxes, occupancy sales tax, city tax, or such taxes or other costs that may be imposed by lodging facilities at any location.” Our assumption is that DOI will provide a waiver to address this, in accordance with travel costs subject to Federal Travel Regulations. If a waiver is not allowable, please clarify the requirement. |
| D.6.1. Page 15 | See response to Question 33. | |
| 71 | Please confirm that the Volume II Technical Capability page count limit does not include the volume cover page, table of contents (including lists of figures and tables) or glossary of abbreviations and acronyms. |
| E2 Addendum to Far 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), Submission of Offer table. Page 16. | See updated language. | |
| 72 | Please confirm that Volume III, Past Performance consists of Past Performance Questionnaires (PPQs) submitted directly to the Contracting Office by contract POCs and a separate Past Performance narrative with a maximum of two pages per contract reference. Additionally, please confirm there is no limit to the number of contract references that offerors may submit with Volume III. |
| E2 Addendum to Far 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), Submission of Offer table; Proposal Format, Volume III, Past Performance. Page 16; 18 | See updated language. | |
| 73 | Proposal format instructions do not include specifications for font, pitch type, margins, headers/footers, line spacing, paper size/orientation, files naming conventions, file types, etc. Please confirm that contractor format is acceptable or provide specific instructions. If specific instructions are provided for proposal format, please allow for submission of .pdf files for Volumes I-IV and .xlsx for Volume V. Additionally, please allow a smaller pitch type, e.g., 8 pt, for tables and figures/graphics. |
| E2 Addendum to Far 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), Proposal Format. Page 17 | See updated language. | |
| 74 | Offerors are instructed to describe how they will “provide quality services nationwide including robust access to licensed medical providers in geographically dispersed and rural areas of the country to meet the mileage requirements of the PWS.” Please confirm this includes a description of the offeror’s mobile services. |
| E2 Addendum to Far 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), Offer Content, Volume II, Technical Capability. Page 18. | Any services provided by an offeror may be in geographically dispersed and rural areas. | |
| 75 | Please confirm the following understanding of Indian Small Business Economic Enterprise: |
Indian Economic Enterprise (IEE) means any business activity owned by one or more Indians or Federally Recognized Indian Tribes provided that: (1) The combined Indian or Federally Recognized Indian Tribe ownership of the enterprise constitutes not less than 51 percent; (2) The Indians or Federally Recognized Indian Tribes must, together, receive at least 51 percent of the earnings from the contract; and (3) The management and daily business operations of an enterprise must be controlled by one or more individuals who are Indians. The Indian individual(s) must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business. Management may be provided by: (i) Committees, teams, or Boards of Directors which are controlled by one or more members of Tribe, or; (ii) Non-Tribal members if the enterprise can demonstrate that the Tribe can hire and fire those individuals, that it will retain control of all management decisions common to boards of directors, including strategic planning, budget approval, and the employment and compensation of officers, and that a written management development plan exists which shows how Tribal members will develop managerial skills sufficient to manage the enterprise or similar enterprises in the future.
Indian Small Business Economic Enterprise (ISBEE) means an IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR part 121.
| Volume IV, Small Business Participation Plan and Subcontracting Plan 1. Page 18 | See Part 1480 of the DIAR in www.acquisition.gov for definitions of IEE and ISBEE | |
| 76 | Please clarify whether the extent of identification and participation of small socio-economic business and Indian Small Business Economic Enterprise subcontractors must reflect the total value of subcontracted dollars or the value of the total acquisition (total contract value). Please clarify whether the DOI goals are based on the total value of subcontracted dollars or the value of the total acquisition (total contract value). |
| Volume IV, Small Business Participation Plan and Subcontracting Plan 1.; Factor III – Small Business Participation and Subcontracting Plan 1. Page 18; 21-22 | See FAR 52.219-9(d) Small Business Subcontracting Plan and Solcitation, Factor III - Small Business Participation and Subcontracting Plan. | |
| 77 | May offerors submit a Price Narrative volume in addition to Exhibit D? If so, please specify page count limitations and acceptability of PDF for submission. |
| E2 Addendum to Far 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), Offer Content, Volume V, Price. Page 19. | See Volume, Title, Page Limit Chart for page limitations. | |
| 78 | It is our understanding that the goals listed in the table are for DOI as a whole. Please provide an updated table that lists goals specific to the resultant contract. |
| Factor III – Small Business Participation and Subcontracting Plan. Page 22. | See response to Question 28. | |
| 79 | It is our understanding that the current contract’s subcontracting goals are 33% Small Business, 5% Small Disadvantaged Business, 5% Woman-owned Small Business, 3% Service Disabled Veteran Owned Small Business, and 3.0% HUBZone Small Business. As such, the table in Factor III represents a significant increase, especially for Small Business, Service Disabled Business, and Indian Small Business Economic Enterprise at 53%, 32.50%, and 10%, respectively. Market research indicates that these goals not only fall outside of industry norms, but also are untenable, as industry lacks adequate eligible small/set-aside vendors with the capacity to perform at those levels. This will severely limit offerors’ ability to participate in the procurement. Please adjust goals to align with industry norms and capacity, as in the current contract. |
| Factor III – Small Business Participation and Subcontracting Plan. Page 22. | See response to Question 28. | |
| 80 | A goal for Small Disadvantaged Business subcontracting is not listed in the table. However, Service Disabled Business appears twice – in the second row with 8(a) enterprises at a goal of 32.50% and in the fourth row at a goal of 5.00%. Please clarify the goal for Small Disadvantaged Business including 8(a) and the goal for Service Disabled Veteran Owned Business. If correct, please define “Service Disabled Business, includes 8(a),” as this is not a standard SBA classification. |
| Factor III – Small Business Participation and Subcontracting Plan. Page 22 | See updated language. | |
| 81 | Please confirm that all 8(a) Small Disadvantaged Businesses are recognized for this goal in addition to those identified as Small Disadvantaged Businesses for eSRS reporting. |
| Factor III – Small Business Participation and Subcontracting Plan. Page 22 | See updated language. | |
| 82 | It is our assumption that the following timelines refer to calendar days; please confirm: |
It is our assumption that the following timelines refer to calendar days; please confirm:
| (a) | During the first 180 calendar days of performance, the Contractor shall make no substitutions of key personnel… |
| (b) | …the Contractor shall submit the information to the CO at least fifteen calendar days prior to making any permanent substitutions |
| (c) | The CO will notify the Contractor within fifteen calendar days after receipt… |
Please provide further details about where and how the contractor must post hours of operation.
Section 1.5. Page 5.
| Yes, see language which states calendar days. | |
| 83 | It is our assumption that the following timelines refer to calendar days; please confirm: |
| (a) | … The 30-calendar-day phase-out period |
| (b) | The Contractor shall submit a Phase-In/Phase-out Plan within 10 calendar days of award. |
| Section 1.6 Page 5-6 | Yes, see language which states calendar days. | |
| 84 | It is our assumption that the following timeline refers to calendar days; please confirm: |
Frequency and extent of refresher trainings will be determined by each program with at least 30 calendar days notification to the contractor.
Section 3.3.2 Page 10
| Yes, see language which states calendar days. | |
| 85 | This paragraph states, “Provide a method for all Management Official users to accept DOI Rules of Behavior statement and certify completion of DOI Role-based Privacy training annually. System shall prompt users when due and be able to provide reports of completion status.” Please clarify the contractor’s role in tracking, managing, verifying, and certifying DOI-owned statements/training/training requirements. |
| Section 4.2.2.4 Page 11 | See updated language. | |
| 86 | It is our assumption that the following timeline refers to calendar days; please confirm: |
… or within 30 calendar days of issuance of bureau or program specific task orders.
Section 4.2.3.4 Page 12
| Yes, see language which states calendar days. | |
| 86 | Please clarify the requirement to “provide multiple methods to access customer support (e.g., phone, email, chat, web portal) for common inquiries at all times.” Does the government require 24/7 live customer support? It is our understanding that live support would only be required during standard hours of operation. |
| 4.2.7.2 Page 13 | Live customer support is only required during standard business hours. | |
| 88 | It is our assumption that the following timeline refers to business days; please confirm: |
…contact the COR within two business days of the request
| 4.3.2.3 Page 14 | Yes, see language which states business days. | |
| 89 | Is a digital signature recorded in an IT system acceptable for Reviewing Medical Officer (RMO) Qualification Determination? |
| 4.4.3 Page 17 | Yes, digital signature is acceptable. | |
| 90 | “Exam Requests – Approximately 1200 designated DOI requesting officials will request exams through the secure web-based portal.” “Requesting officials” is not a role listed in Appendix 3. Is the assumption that “requesting officials” fall under one of the “management officials” user roles? |
| 4.3.1 Page 13 | Amended PWS - these are management official users. | |
| 91 | Do clinicians, Physician Assistants, or Nurse Practitioners have to be licensed in the states where the mobile events will take place? |
| 4.5 Page 18 | Yes, all individuals must be licensed in the state work is performed in. | |
| 92 | What amount of advance notice is provided for mobile unit deployments? Recommendation is 30 calendar days. |
| 4.5.1 Page 18 | To the maximum extent practical, the Government will provide 30 day advance notice; however, there are circumstances that may have a shorter notification timeframe. | |
| 93 | It is our assumption that the following timeline refers to calendar days; please confirm: |
… within ninety calendar days of the initial task order award
4.6.1.1 Page 19
| Yes, see language which states calendar days. | |
| 94 | It is our assumption that the following timeline refers to calendar days; please confirm: |
Within 180 calendar days of contract award…
| 4.6.3.1 Page 20 | Yes, see language which states calendar days. | |
| 95 | It is our assumption that the following timeline refers to calendar days; please confirm: |
Within 120 calendar days of contract award…
| 4.6.4 Page 20 | Yes, see language which states calendar days. | |
| 96 | It is our assumption that the following timeline refers to calendar days; please confirm: |
… submit to the contracting officer a price proposal within thirty (30) calendar days following receipt of the change by the contractor.
5.1 Page 21
| Yes, see language which states calendar days. | |
| 97 | Update 1.1 Performance Requirements Summary to match language in PWS 4.2.7.3: |
| Technical Appendix 1.0, 1.1, 4.2.7 Customer Support, Performance Standard. Page 22 | See updated PRS/PWS | |
| 98 | Update 1.1 Performance Requirements Summary reference and performance requirements to match PWS paragraph regarding medical qualification determination; we believe 4.4.5.1. |
| Technical Appendix 1.0, 1.1, 4.5.3 Customer Support, Performance Standard Page 23 | See updated PRS. | |
| 99 | Please clarify testing requirements for Cholinesterase Baseline, i.e., serum, plasma, RBC, and/or dibucaine inhibition. |
| Technical Appendix 2 –Medical Exam Types and Required Components, 5. Page 28 | Amended PWS and supplement | |
| 100 | It is our assumption that the following timelines refer to calendar days; please confirm: |
| (a) | Examinee shall be notified at 60 calendar days and at 30 calendar days prior to the expiration (three years from exam date) of their most recent exam. | |
| (b) | Examinee shall be notified 5 calendar days prior to the expiration (12 months) of their most recent self-certification or exam. | |
| Supplement 1, Medical Review & Qualification Determinations, Data & Health Record Management page 1 | Yes, see language which states calendar days. | |
| 101 | According to this paragraph, “approximately 25% of examinee records will have waiver documents to upload.” Will the government provide a sample of the waiver forms, as reference to educate providers? |
| Supplement 1, Medical Review & Qualification Determinations, Program Initiation, a. Page 4 | A sample of this document cannot be provided. | |
| 102 | It is our assumption that the following timelines refer to calendar days; please confirm: |
| (a) | Initiation development and testing - within 180 calendar days of award the program… |
| (b) | Within 90 calendar days post meeting… |
| Supplement 1, Medical Review & Qualification Determinations, Program Initiation, d. Page 5 | Yes, see language which states calendar days. | |
| 103 | It is our assumption that the following timelines refer to calendar days; please confirm: |
| (a) | Examinee shall be notified at 60 calendar days and at 30 calendar days prior to the expiration (three years from exam date) of their most recent exam. |
| (b) | Examinee shall be notified 5 calendar days prior to the expiration (12 months) of their most recent self-certification or exam. |
| Supplement 2, Data & Health Record Management | Yes, see language which states calendar days. | |
| 104 | Comprehensive Exam for Bureau of Land Management Law Enforcement requires Acetylcholinesterase. While Technical Appendix 2 – Medical Exam Types and Required Components specifies Cholinesterase Baseline testing, it makes no mention Acetylcholinesterase testing. Please clarify the difference in requirements and standards for Acetylcholinesterase testing vs. Cholinesterase Baseline testing. |
| Supplement 2, Medical Exams, c.i. Page 7 | See response to Question 99. | |
| 105 | It is our assumption that the following timelines refer to calendar days; please confirm: |
| (a) | Initiation development and testing - within 30 calendar days of initial task order… | |
| (b) | Within 20 calendar days post meeting… | |
Supplement 2, Program Initiation, e. Page 9
| Yes, see language which states calendar days. | |
| 106 | It is our assumption that the following timelines refer to calendar days; please confirm: |
| (a) | Examinee shall be notified at 60 calendar days and at 30 calendar days prior to the expiration (three years from exam date) of their most recent exam. | |
| (b) | Examinee shall be notified 5 calendar days prior to the expiration (12 months) of their most recent self-certification or exam. | |
| Supplement 3, Data & Health Record Management. Page 10 | Yes, see language which states calendar days. | |
| 107 | It is our assumption that the following timelines refer to calendar days; please confirm: |
Examinee shall be notified at 60 calendar days and at 30 calendar days prior to the expiration (three years from exam date) of their most recent exam.
| Supplement 4, Data & Health Record Management. Page 15 | Yes, see language which states calendar days. | |
| 108 | It is our assumption that the following timelines refer to calendar days; please confirm: |
…the examinee may continue to submit more information for up to 90 calendar days from the initial appointment date. If no information or insufficient information is submitted within 90 calendar days, the contractor shall make a final determination with the available information at that time.
| Supplement 4, Medical Review and Qualification Determinations. Page 15 | Yes, see language which states calendar days. | |
| 109 | Will the government add a CLIN for annual software licensing costs for Years 2 through 5? |
| Exihibit D FY25-29 tab | See response to Question 54. | |
| 110 | Please specify the date and time that completed past performance questionnaires are due to Sarah Ignacio, Contract Specialist. |
Instructions #3. Page 1 See revised language under E2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Sep 2023) Volume III, Past Performance paragraph for instructions.
