140D0420R0003_Q&A.docx

DOCX document 16 KB Posted Oct 29, 2019

Attached to: OSD SBIR/STTR Program Support
Solicitation number: 140D0420R0003
Issued by: Department of the Interior Departmental Offices Interior Business Center

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Written by GovTribe AI · Dec 27, 2023

This document contains questions and answers regarding Solicitation Number 140D0420R0003 for OSD SBIR/STTR Program Support services. Key details include that the requirement is a total small business set-aside for services supporting the OUSD RT&L/SBTP SBIR/STTR program. The incumbent contractor is Bytecubed LLC under contract HQ003414D0026-0003. Pricing is required for the base period and four option periods, with labor categories and fully loaded hourly rates provided in Attachment 4. Key personnel must include at a minimum a Program Manager, Senior SBIR/STTR Analyst, and Senior Data Analyst. A secret facility clearance is required. The response due date remains firm with no extensions considered.

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Questions and Answers (Q&A)

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Other files

File	Type	Posted
140D0420R0003_Q&A_Rev_1.docx	DOCX document	Nov 4, 2019
140D0420R0003_Amend_1_-_10.29.2019.pdf	PDF	Oct 29, 2019
Att_4_Labor_Category_Rates.xlsx	XLSX spreadsheet	Oct 22, 2019
140D0420R0003_Final.pdf	PDF	Oct 22, 2019
Att_1_Certificate_of_Nondisclosure.docx	DOCX document	Oct 22, 2019
Att_2_DD254.pdf	PDF	Oct 22, 2019
Att_3_Past_Perf_Format.docx	DOCX document	Oct 22, 2019
Att_5_Wage_Determination.pdf	PDF	Oct 22, 2019

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140D0420R0003 Q&A

Question

Answer

Is this requirement is Small Business Set Aside or Full & Open?

Total Small Business Set-Aside

Please provide the incumbent contractor's name and contract number.

Bytecubed LLC

HQ003414D0026-0003

For Transition, Can the Government share the number of FTEs that support the current contract?

Unknown

Will the Government consider extending the proposal due date?

The Government does not consider extending the response date as of this time.

clarify the correct NAICS

The NAICS is 541611

Will the Government consider years’ experience in lieu of education/degree and vice versa

Minimum Qualifications for Key Personnel Positions must be met.

Will the Government clarify that all GFE will be provided for all 8 positions regardless of location

To be determined after contract award

confirm where all 8 positions will be located, on-site/off-site

The number of spaces and location are to be determined.

consider providing the hypothetical/sample task to be provided at the time of Orals invitation

The sample task will be provided at the time invitation for Oral Presentation.

Clarify if offerors should include the $29,500 plug/annual performance period?

See SoW Section 6.2 Other Direct Costs.

Are offerors required to include G&A on top of the $29,500 plug/period?

Allocation of Indirect Costs is applied in accordance with contractor specific business practices

Are offerors required to price the base + 4 options periods and 6-month extension period for both labor and ODCs?

The pricing and terms of the period in which an option was exercised will apply.

Will the Government confirm Letters of Commitment are not included in page count?

All but Organizational conflict of interest assertions pages count towards the 20 page limit.

Are resumes required for Key Personnel only?

Resumes for all personnel shall be provided.

Are Letters of Commitment required for only Key Personnel?

Letters of commitment are required of all personnel.

Are Letters of Commitment required for bid personnel that are current employees? Or only those that are Contingent Hires?

Letters of commitment are required of all personnel.

Att_3_Past_Perf_Format-Will the government allow bidders to recreate the subject template for use in our response so long as bidders recreate the template in a directly similar format that is easier to fill in?

Offerors shall submit a Past Performance Volume containing past performance information accordance with the format contained in Attachment 3.

Will the Government confirm this data should go into the Government-provided file Att_4_Labor_Category_Rates, which is separate from bidders detailed pricing templates?

Att 4 - Labor Categories and Rates only

Does the Government consider any of the labor categories in this RFP covered by SCA? Have any of these labor categories supporting this program historically been SCA labor categories?

Offerors shall identify positions considered exempt from the SCA, separately from SCA positions.

Base Rate to Fully Loaded Rate Conversion Table – Is this table only required to be completed by the prime contractor or also subcontractors?

Attachment 4 - fully loaded hourly rate by labor category shall be the only rate charged to the Government.

Will the Government consider changing the past performance recency requirement from 3 years to 5 years?

Recency - not older than 3 years

Please clarify whether the information requested for Estimate to Complete is for the current Option Year, for all years exercised, or for the entire period of performance

Completion of entire requirement

Section I Pages 46 and 47: FAR 52.204-13 is listed twice. Is there a different clause that should replace one of these?

Duplicate Clause will be removed

The Past Performance references are limited via page count of each reference and total page count of the section. Is there a limit to the number of references that may be submitted if they are within the individual (5 pgs) and total (25 pgs) page counts?

Past Performance is not limited to a number of references, within the 25 pages total.

Does the Government have any requirements regarding the number of personnel that may be proposed to be on government site or on contractor site?

See # 7

SECRET DoD security clearance - Is it acceptable to the Government if uncleared personnel are proposed, as long as they attain a minimum Interim SECRET clearance by the start date of the contract?

Yes, this is acceptable

FTE - Is it acceptable that a role be filled by more than one subcontractor personnel at less than full time as long as the requirements of the SOW are met?

Not enough information to make a determination

Can contractor respond to RFP without DCAA audit?

If not audited, yes, but need to provide supporting documentation how Indirect Rates are established

Is Facility Clearance required?

Secret facility clearance is required- See DD254 (Att 2)

Can you please confirm that the cost proposal should include two rates per category (one on-site and one off-site) or are contractors supposed to provide one rate per category that is the composite of both locations?

Yes see attachment 4

Are offerors only supposed to provide hourly rates for categories that are anticipated during performance?

Yes

Will the Government allow for charts and figures to be less than 10 point font?

No smaller than 10 point font.

“Letters of commitment are required of all personnel.” Are these letters excluded from the page count restrictions?

Commitment letters count towards the 20 page limit.

“Key personnel shall include, but is not limited to a Program Manager, Senior SBIR/STTR Analyst, and Senior Data Analyst.” Does this mean that the offeror may propose that additional categories as key?

Yes

Request that the Government provide a 2 week extension from the date of answers and clarifications as the answers will impact the proposal strategy and the hard copy submission.

The Government does not consider extending the response date as of this time.

File details come from the government source that posted it. Updated Dec 27, 2023.