WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

140A2327Q0309

Multiple Destinations See Schedule

Indian Education Acquisition Office 1011 Indian School Rd.

Suite 352A Albuquerque NM 87104

11/12/2026 1200 ES

0044060640

CHARMAINE WILLIAMS-JAMES

5058034266

A23

A23

CHARMAINE WILLIAMS-JAMES

333921

1,000

11/09/2026

ADMINISTERED BY:

Indian Education Acquisition Office

1011 Indian School Rd.

Suite 352A

Albuquerque NM 87104 US

Contractor shall provide labor, supervision and

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

materials to perform full Maintenance Services on elevator at Wingate Elementary School

(1-S#TKE ER6515) and Wingate High School

(2-Shindler S#379335 & S#379334), Ft Wingate

NM.

The set aside is set for Indian Small Business

Economic Enterprise (ISBEE)

Email quote by due date to:

charmaine.williams-james@bie.edu

Delivery: 12/31/2027

00010 Elevator Services- Wingate Elementary

Product/Service Code: J036

Product/Service Description:

MAINT/REPAIR/REBUILD

OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY

Delivery Location Code: 0011284576

BIE WINGATE ELEMENTARY SCHOOL

PO Box 1

12 Painted Horse Trail

FORT WINGATE NM 87316 US

Period of Performance: 01/01/2027 to

12/31/2027

00020 Elevator Services- Wingate High

Product/Service Code: J036

Product/Service Description:

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

MAINT/REPAIR/REBUILD

OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY

Delivery Location Code: 0011286946

BIE Wingate High School

1757 Shush Drive

Ft. Wingate NM 87316 US

Period of Performance: 01/01/2027 to

12/31/2027

Solicitation No.

Project Title Elevator Maintenance Services Page 1 of 41

SECTION B – CONTINUATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Part 12. This announcement constitutes only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.

This is a request for quote (RFQ) in accordance with RFO part 12, Acquisition of Commercial Products and Commercial Services.

NAICS 333921 Elevator and Moving Stairway Manufacturing SB Size Standard 1,000 Employees Set Aside Indian Small Business Economic Enterprise (ISBEE)

1. CONTRACT TYPE

The Department of the Interior (DOI), Bureau of Indian Education (BIE), Division of Acquisitions anticipates awarding a single “Firm Fix Price” type purchase order as a result of this opportunity.

2. PERIOD OF PERFORMANCE (POP):

Base Year Period (POP): 01/01/2027-12/31/2027 Option Year 1 (POP): 01/01/2028-12/31/2028 Option Year 2 (POP): 01/01/2029-12/31/2029 Option Year 3 (POP): 01/01/2030-12/31/2030 Option Year 4 (POP): 01/01/2031-12/31/2031

3. LOCATIONS: BIE Wingate Elementary School, PO Box 1, 12 Painted Horse Trail, Fort Wingate, NM

87316 and BIE Wingate High School, Wingate High School, PO Box 2, 1737 Shush Drive, Fort Wingate, NM 87316

4. PRICING SUMMARY

In accordance with FAR 52.212-4(k) Taxes, the contract price includes all applicable Federal, State, TERO and local taxes and duties.

Base Year: 01/01/2027 through 12/31/2027

Preventive Maintenance for Unit Serial #

Building Name & Location

Quantity

UNIT

PRICE

TOTAL

TKE ER6515 Wingate Elementary, PO Box 112 Painted Horse Tr

1 EA

SCHINDLER

379334

Wingate High School, PO Box 2 1737 Shush Dr

1 EA

SCHINDLER

379335

Wingate High School Dormitory, PO Box 2 1737 Shush Dr

1 EA

Base Year Total: $___________________

Option Year One (1): 01/01/2028 through 12/31/2028

Elevator Maintenance Services Page 2 of 41

Preventive

Painted Horse Tr

1 EA

SCHINDLER

379334

Wingate High School, PO Box 2 1737 Shush Dr

1 EA

SCHINDLER

379335

Wingate High School Dormitory, Option Year One (1) Total: $___________________

Option Year Two (2): 01/01/2029 through 12/31/2029

Preventive

Painted Horse Tr

1 EA

SCHINDLER

379334

Wingate High School, PO Box 2 1737 Shush Dr

1 EA

SCHINDLER

379335

Wingate High School Dormitory, Option Year Two (2) Total: $___________________

Option Year Three (3): 01/01/2030 through 12/31/2030

Preventive

Painted Horse Tr

1 EA

SCHINDLER

379334

Wingate High School, PO Box 2 1737 Shush Dr

1 EA

SCHINDLER

379335

Wingate High School Dormitory, Option Year Three (3) Total: $___________________

Option Year Four (4): 01/01/2031 through 12/31/2031

Preventive

Painted Horse Tr

1 EA

SCHINDLER

379334

Wingate High School, PO Box 2 1737 Shush Dr

1 EA

SCHINDLER

379335

Wingate High School Dormitory, Option Year Four (4) Total: $___________________

Elevator Maintenance Services Page 3 of 41

Grand Total (Base plus four option years): $____________________

5. POINTS OF CONTACT (POC)

Contracting Officer (CO) Contract Specialist (CS) Charmaine Williams-James U.S. Department of the Interior Bureau of Indian Education Division of Acquisitions 1011 Indian School Rd NW Albuquerque, NM 87104 Phone: (505) 803-4266 Email: charmaine.williams-james@bie.edu

Charmaine Williams-James U.S. Department of the Interior Bureau of Indian Education Division of Acquisitions 1011 Indian School Rd NW Albuquerque, NM 87104 Phone: (505) 803-4266 Email: charmaine.williams-james@bie.edu

Contracting Officer Representative

(COR)

Contractor Point of Contact

To be added after award Name:

Phone:

Email:

6. INVOICING INSTRUCTIONS

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests shall be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP). The IPP website address is: https://www.ipp.gov

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts.

At a minimum a proper invoice shall include:

- Name and address of the Contractor;

- Invoice date and number;

- BIE Contract number:

- Description, quantity, unit of measure, unit price and extended price of the items delivered.

- Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading.

- Terms of any discount for prompt payment offered;

- Name and address of official to whom payment is to be sent;

- Name, title, e-mail and phone number of person to notify in event of defective invoice; and

- Taxpayer Identification Number.

Additional Invoice Requirements:

https://www.ipp.gov/

Elevator Maintenance Services Page 4 of 41

a. The Contractor shall attach an itemized invoice to each IPP payment request.

b. Do NOT attach progress reports to the IPP payment request. Written Progress Reports which validate the specific work performed shall be submitted directly to the designated school representative.

c. Invoices shall NOT contain Personal Identifiable Information (PII). PII includes specific information such as but is not limited to student names, dates of birth, etc.

d. Improper invoice may result in an invoice rejection. The Contractor shall promptly correct invoices upon notice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. If the company SAM registration Point of Contact information is not current or correct, the designated company representative may not receive the email notice. Contractor assistance with enrollment or technical support can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

SECTION C – CONTRACT CLAUSES

1. FEDERAL ACQUISITION REGULATION (FAR) CLAUSES

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

FAR: www.acquisition.gov.

DIAR: https://www.acquisition.gov/diar/part-1452-solicitation-provisions-and-contract-clauses

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

CLAUSE Title Date 52.202-1 Definitions June 2020 52.203-5 Covenant Against Contingent Fees May 2014 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Foreign Transactions Sept 2024

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management Maintenance Mar 2026 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.209-2 Prohibition on Contracting with Inverted Domestic Cooperation-

Representation (Deviation) May 2026

52.219-6 Notice of Total Small Business Set Aside (Deviation) Jan 2026 52.219-14 Limitations on Subcontracting (Deviation) Jan 2026 52.219-28 Postaward Small Business Program Rerepresentation (Deviation) Jan 2026 52.212-4 Contract Terms and Conditions Commercial Products and Services

(Deviation) Mar 2026

52.222-3 Convict Labor (Deviation) May 2026 52.222-19 Child Labor-Cooperative with Authorities and Remedies (Deviation) May 2026 mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.acquisition.gov/ https://www.acquisition.gov/diar/part-1452-solicitation-provisions-and-contract-clauses

Elevator Maintenance Services Page 5 of 41

52.222-35 Equal Opportunities for Veterans (Deviation) May 2026 52.222-36 Equal Opportunities for Workers with Disabilities (Deviaton) May 2026 52.222-37 Employment Reports on Veterans (Deviation) Mar 2026 52.222-41 Service Contract Labor Standards (Deviation) May 2026 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (Deviation) May 2026

52.222-50 Combating Trafficking in Persons (Deviation) May 2026 52.222-55 Minimum Wage for Contractor Workers Under Executive Order 14026

(Deviation) May 2026

52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) May 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation) May 2026 52.224-3 Privacy Training Jan 2017 52.225-1 Buy American-Supplies Oct 2022 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Nov 2023 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 52.232-18 Availability of Funds Apr 1984 52.232-33 Payments by Electronic Funds Transfer-System for Award Management Oct 2018 52.232-40 Providing Accelerated Payment to Small Business Subcontractors Mar 2023 52-240-91 Security Prohibition and Exclusions (Deviation) Mar 2026

52.201-1 Acquisition 360: Voluntary Survey.

As prescribed in 1.102-3(b), insert the following provision:

Acquisition 360: Voluntary Survey (Sep 2023)

(a)All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https://www.acquisition.gov/360.

(b)The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of provision)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Nov 2023)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 41 U.S.C. 4712 and Federal Acquisition Regulation (FAR) 3.900 through 3.905.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in FAR 3.900 through 3.905.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts.

52.217-8 Option to Extend Services.

https://www.acquisition.gov/far/part-1#FAR_1_102_3 https://www.acquisition.gov/360 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-3#FAR_3_905 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-3#FAR_3_905

Elevator Maintenance Services Page 6 of 41

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days [insert the period of time within which the Contracting Officer may exercise the option]. (End of clause)

52.217-9 -- Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

(End of Clause)

52.232-19 Availability of Funds for the Next Fiscal Year (April 1984) Funds are not presently available for performance under this contract beyond (TBD) . The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond (TBD) , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

2. DEPARTMENT OF THE INTERIOR ACQUISTION REGULUATION (DIAR) CLAUSES

DIAR INCORPORATED BY REFERENCE

CLAUSE Title Date 1452.203-70 Restrictions on Endorsements – Department of the Interior Jul 1996 1452.204-70 Release of Claims – Department of the Interior Jul 1996 1452.280-2 Notice of Indian Economic Enterprises set aside Feb 2021 1452.280-3 Indian Economic Enterprise Subcontracting Limitations Feb 2021

DIAR 1452.201-70 - Authorities and Delegations (Sep 2011)

1. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

2. The CO will designate a POC at time of award. The POC will be responsible for technical monitoring of the Vendor's performance and deliveries. The POC will be appointed in writing, and a copy of the https://acquisition.gov/content/part-17-special-contracting-methods#i1103156 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/17.htm#P183_30192

Elevator Maintenance Services Page 7 of 41 appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment. The POC for this contract will be:

(Name and contact information will be provided at time of award)

3. The POC is not authorized to perform, formally or informally, any of the following actions:

i. Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract.

ii. Waive or agree to modification of the delivery schedule.

iii. Make any final decision on any contract matter subject to the Disputes Clause; iv. Terminate, for any reason, the Contractor's right to proceed. v. Obligate in any way, the payment of money by the Government.

4. The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible; when the POC has taken an action or has issued direction (written or oral) that the Contractor considers exceeding the POC's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

5. The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

6. The Contractor shall provide copies of all correspondence to the Contracting Officer and the POC.

7. Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the POC acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

3. CUSTOM CLAUSES

CONTRACT CLOSEOUT

The contract closeout process shall begin as soon as possible after the contract is physically completed.

This means that the contractor has delivered the required supplies/services and the Government has inspected and accepted them.

At the outset of this process, the Contractor and Government shall review the contract funds status of any excess funds the Government might de-obligate.

Partial Closeout: Upon expiration of a contract line-item number (CLIN) the Contractor and Government shall perform partial closeout to de-obligate excess funds, as applicable. The Government will execute a bilateral modification and present it to the Contractor for signature. The Contractor shall review and process the modification in a timely manner. In the event of a discrepancy, the Contractor shall promptly notify and work with the Government to quickly resolve the discrepancy to allow for closeout.

Final Closeout: Upon expiration of the contract, base year and each exercised option, the Contractor and Government shall commence with final contract closeout. The Government will execute a bilateral modification to de-obligate excess funds and present to the Contractor for signature. The Contractor shall review and process the modification in a timely manner. In the event of a discrepancy, the Contractor shall promptly notify and work with the Government to quickly resolve the discrepancy to allow for closeout.

CPARS: This contract is subject to Contractor performance assessment reporting. The Contractor shall ensure that full cooperation is being provided to allow for timely completion if past performance evaluations.

Elevator Maintenance Services Page 8 of 41

Payment and Claims: To allow for closeout, the Contractor shall submit all invoices and claims in a timely manner during contract performance as well as submit a final invoice upon completion of the base year and each exercised option year. The Contractor shall actively monitor invoices or claims submitted to the Government to ensure all payments due were received.

PAYMENT FOR UNATHORIZED WORK

No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

RELEASE OF NEWS INFORMATION

No news release (including photographs and films, public announcements, denial or confirmation of same) on any part of the subject matter of this effort or any phase of any program hereunder shall be made without the prior written approval of the Contracting Officer.

NOTICE REGARDING LATE DELIVERY/DELAY PEFORMANCE

The contractor will immediately notify the Contracting Officer in writing in the event the contractor encounters difficulty in performance by giving pertinent details, including the date by which it expects to complete performance or make delivery. However, the notification will be informal only in character and will not be construed as a waiver by the Government of any contractual delivery schedule or date, or any rights or remedies provided by law or under this effort.

REPORTING MATTERS INVOLVNIG FRAUD, MISMANAGEMENT, WASTE AND ABUSE

Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in DOI funded programs is encouraged to report such matters to the DOI Inspector General’s Office in writing or on the Inspector General’s Hotline. The toll-free number is 1-800-424-5081. All telephone calls will be handled confidentially. One may also fill out an online form at http://www.doi.gov/oig/index.cfm. Additionally, the IG may be contacted through its mailing address:

U.S. Department of the Interior

Office of Inspector General

1849 C Street NW - Mail Stop 4428

Washington, D.C. 20240 (End of Clause)

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment Number Title Notes

1 STATEMENT OF WORK

2 SERVICE WAGE RATES

Elevator Maintenance Services Page 9 of 41

ATTACHMENT 1 – STATEMENT OF WORK

ELEVATOR MAINTENACE SERVICES

Fort Wingate Schools Fort Wingate, New Mexico 87316

SCOPE OF WORK

Elevator Preventive Maintenance Services

Project Location: Wingate High School and Wingate Elementary School, Fort Wingate, New Mexico Project Name: Elevator Preventive Maintenance and Emergency Service Building Number(s): 1737 & 1738 (WHS) and 1594 (WES) Contracting Agency: New Mexico Navajo South Agency, Bureau of Indian Education (BIE) Facility Management Office: New Mexico Navajo South Facility Management Contractor: [Elevator Maintenance Contractor] Contract Term: One (1) Year plus Four (4) Option Years Contract Start Date: 01/01/2027 Contract End Date: 12/31/2027 Maintenance Frequency: Quarterly Emergency Service: 24 Hours per Day, 7 Days per Week Contract Type: Preventive Maintenance with Major Repairs Separately Priced and Authorized

OVERVIEW

Wingate High School, located at 1737 Shush Drive, and Wingate Elementary School located at 12 Painted Horse Trail, Fort Wingate, New Mexico 87316, requires professional elevator preventive maintenance and emergency service to maintain the safe, reliable, and continuous operation of the elevator equipment serving the school facility.

New Mexico Navajo South Facility Management, under the Bureau of Indian Education (BIE), intends to obtain the services of a qualified elevator maintenance contractor to inspect, maintain, troubleshoot, and service the existing elevator equipment at Wingate High School.

The number, type, manufacturer, model, capacity, and operating condition of the elevators shall be confirmed by the Contractor during the initial site inspection. The elevator systems may include passenger, hydraulic, traction, or other equipment, as applicable to the existing installation.

The elevator systems are an important component of the school's building operations and may be necessary to provide accessibility for students, faculty, staff, visitors, and individuals with mobility limitations. Proper maintenance is required to minimize equipment failures, reduce operational interruptions, identify potential safety hazards, and extend the service life of the installed equipment.

The Contractor shall provide quarterly preventive maintenance services and 24/7 emergency callback support for the equipment identified by the Contracting Agency. Major repairs, modernization, and replacement of substantial

Elevator Maintenance Services Page 10 of 41 equipment components shall be separately priced and performed only upon written authorization, except for emergency actions expressly permitted under the contract.

The work shall be performed in accordance with applicable federal, state, and local requirements, applicable adopted elevator safety codes, manufacturer recommendations, BIE requirements, and the terms of the executed contract.

SCOPE OF WORK REQUESTED

New Mexico Navajo South Facility Management seeks the services of a qualified elevator maintenance contractor with the necessary personnel, technical expertise, tools, equipment, and experience to provide preventive maintenance and emergency service for the elevators at Wingate High School and Wingate Elementary School.

The Contractor shall provide all labor, supervision, tools, equipment, routine maintenance materials, minor parts expressly included in the contract, and other resources necessary to complete the specified work.

The scope of work shall include:

• Initial site inspection and elevator equipment inventory.

• Quarterly preventive maintenance of each covered elevator.

• Inspection of applicable mechanical, electrical, control, door, and safety systems.

• Routine cleaning, lubrication, adjustments, and minor corrective work included in the contract.

• Operational checks and documentation of equipment condition.

• 24/7 emergency callback and troubleshooting services.

• Identification and written reporting of existing deficiencies and recommended repairs.

• Separate proposals for major repairs and replacement of substantial components.

• Maintenance records, service reports, and closeout documentation.

Any materials, minor parts, or routine services necessary to perform the expressly included maintenance tasks shall be identified in the Contractor's proposal and included in the contract price where specified.

Major repairs, modernization, substantial component replacement, and other excluded work shall require a separate written proposal and prior written authorization from the Contracting Officer or other authorized representative in accordance with applicable contracting procedures.

The Contractor shall not assume that work outside the stated scope is authorized merely because it may improve equipment performance.

INITIAL SITE INSPECTION AND EQUIPMENT INVENTORY

The Contractor shall conduct an initial site inspection within [Number] calendar days after the contract start date, in coordination with the Contracting Officer's Representative (COR) and designated Wingate High and Wingate Elementary School personnel.

During the site inspection, the Contractor shall:

• Verify the number and location of all elevators covered by the contract.

• Identify the elevator type, manufacturer, model, serial number, rated capacity, and other available equipment information.

Elevator Maintenance Services Page 11 of 41

• Review available maintenance records, service history, inspection reports, and previously documented deficiencies.

• Assess the general condition of accessible elevator components and associated equipment.

• Identify immediate safety concerns, recurring failures, and components requiring further evaluation.

• Document pre-existing deficiencies and conditions that may affect maintenance performance.

• Establish an equipment-specific preventive maintenance schedule.

• Identify any required inspections, testing, or repairs that are outside the base maintenance scope.

The Contractor shall submit a written equipment inventory and initial condition assessment to the COR within [Number] business days following the inspection.

Pre-existing deficiencies shall be documented and reported to the Contracting Agency. Correction of those deficiencies shall be separately authorized unless expressly included in the base contract.

Any immediate safety hazard shall be reported promptly to the designated BIE personnel. The Contractor shall follow applicable requirements regarding removal of unsafe equipment from service and shall not return equipment to service until the conditions required for safe operation have been satisfied.

WORK REQUIREMENTS

The Contractor shall provide labor, supervision, tools, equipment, routine maintenance materials, and included minor parts necessary to perform the following services.

Quarterly Preventive Maintenance

The Contractor shall perform preventive maintenance on each covered elevator at least once per quarter.

Maintenance activities shall be appropriate to the elevator type, installed equipment, manufacturer recommendations, and applicable requirements.

The work shall include, as applicable:

• Inspect mechanical equipment for wear, damage, deterioration, unusual noise, or vibration.

• Inspect motors, brakes, drive equipment, gearboxes, hydraulic components, and related assemblies where installed.

• Inspect accessible electrical components, wiring, connections, controllers, and operating systems.

• Inspect door operators, door tracks, rollers, hangers, interlocks, sensors, and protective devices.

• Check door opening and closing operation.

• Check elevator operation, floor stopping, leveling, hall call stations, and car operating controls.

• Inspect installed alarm systems, emergency communication devices, and emergency lighting, as applicable.

• Lubricate and adjust equipment in accordance with manufacturer recommendations.

• Perform routine cleaning of covered elevator equipment and associated service areas.

• Identify worn or damaged parts and report deficiencies requiring additional repair.

• Document completed work and the operating status of each elevator.

Maintenance activities shall be recorded separately for each covered elevator.

Electrical and Control Systems

Elevator Maintenance Services Page 12 of 41

The Contractor shall inspect accessible electrical and control-system components for observable deterioration, malfunction, abnormal operation, or other conditions affecting equipment reliability.

The Contractor shall perform routine adjustments and troubleshooting included in the contract and shall report any conditions requiring specialized repair or component replacement.

All electrical work shall be performed by appropriately qualified personnel in accordance with applicable safety requirements and manufacturer procedures.

Elevator Doors and Safety Devices

The Contractor shall inspect applicable door operators, door tracks, door interlocks, sensors, safety edges, and other installed protective devices.

The Contractor shall perform routine maintenance and adjustments as necessary within the scope of the contract.

Any malfunction that could affect passenger safety shall be reported promptly to the COR. The affected elevator shall be handled in accordance with applicable safety requirements.

Emergency Systems and Operational Checks

The Contractor shall check installed emergency communication equipment, alarm systems, emergency lighting, and applicable operating functions to the extent required by the maintenance plan and contract.

Regulated inspections, periodic tests, and acceptance tests shall be performed by authorized personnel where required by applicable law. Such testing and associated fees shall be included in the base contract only where expressly stated.

Routine Adjustments and Minor Repairs

The Contractor shall perform routine adjustments and minor corrective work associated with the contracted preventive maintenance program.

The Contractor's proposal shall clearly identify the labor, consumables, and minor replacement parts included in the base contract.

Repairs or replacements that exceed the agreed scope shall be submitted for written approval before work begins.

Emergency and Callback Services

The Contractor shall provide 24/7 emergency callback service throughout the one-year contract term, including weekends and holidays.

Emergency services shall cover reported passenger entrapments, elevator failures, safety-related malfunctions, and other urgent conditions affecting covered equipment.

The Contractor shall:

Elevator Maintenance Services Page 13 of 41

• Maintain a designated emergency telephone number and dispatch procedure.

• Record the time each emergency request is received.

• Dispatch qualified personnel in accordance with the agreed response requirements.

• Coordinate with school’s personnel and emergency responders as appropriate.

• Document the reported problem, findings, corrective actions, and equipment status.

• Notify the COR of any extended outage or condition requiring additional repairs.

• Submit a written emergency service report.

The proposed response time for emergency equipment failures shall be [2–4 hours] from notification, subject to final agreement. Passenger entrapment and immediate safety emergencies shall receive priority dispatch and prompt coordination with school personnel and emergency responders.

Untrained school’s personnel shall not be directed to perform elevator rescue or enter restricted elevator spaces.

The Contractor shall identify any after-hours labor, travel, troubleshooting, or emergency charges not included in the base contract.

MAJOR REPAIRS AND ADDITIONAL WORK

Major repairs and substantial equipment replacement are excluded from the base preventive maintenance price unless specifically included in the contract executed.

Examples of separately authorized work may include:

• Replacement or substantial rebuilding of elevator controllers.

• Replacement of motors, gearboxes, or major drive assemblies.

• Replacement or substantial repair of hydraulic pumps, power units, or cylinders, where applicable.

• Replacement of major door operators or assemblies.

• Replacement of substantial electrical or control-system components.

• Modernization or complete replacement of elevator equipment.

• Repairs arising from vandalism, misuse, flooding, fire, water intrusion, or other external damage.

• Structural or building-system repairs outside the covered elevator equipment.

• Specialized inspections, testing, permits, and fees not expressly included.

Before beginning additional billable work, the Contractor shall submit a written proposal identifying:

• The deficiency and recommended corrective action.

• Labor, materials, equipment, and replacement parts required.

• Itemized pricing and applicable labor rates.

• Estimated completion schedule.

• Expected equipment downtime.

• Applicable warranty terms.

• Available alternatives, where reasonably practicable.

Written authorization shall be obtained from the Contracting Officer or other duly authorized representative before the additional work begins.

Elevator Maintenance Services Page 14 of 41

Emergency actions shall be limited to those permitted by the contract and applicable requirements. The Contractor shall promptly notify the designated BIE personnel of the circumstances and document any emergency action taken.

CONTRACTOR RESPONSIBILITIES AND CONDITIONS

The Contractor shall:

• Provide all labor, supervision, tools, equipment, and routine maintenance supplies required for the contracted services.

• Provide appropriate insurance, licenses, permits, and certifications required by the solicitation and applicable law.

• Ensure that personnel performing specialized elevator work possess the required training and qualifications.

• Comply with applicable school access, security, visitor check-in, and background clearance requirements.

• Provide all necessary personal protective equipment and comply with applicable safety procedures.

• Implement required lockout/tagout procedures and other controls to protect workers and building occupants.

• Coordinate service activities with Wingate High School and BIE personnel.

• Provide advance notice of scheduled maintenance and anticipated elevator outages.

• Protect students, staff, visitors, school property, and existing building systems during all work.

• Maintain safe, orderly, and secure work areas.

• Remove maintenance debris, packaging, and waste generated by the Contractor.

• Promptly report damage, unsafe conditions, and discovery of suspected hazardous or contaminant materials.

• Obtain written authorization before performing separately billable repairs.

• Maintain complete maintenance records and submit all required reports.

• Correct deficiencies in its own work in accordance with the contract.

• Ensure that elevators are not returned to service when an unsafe condition remains.

Before commencing work, the Contractor shall verify the actual site conditions, equipment configuration, access requirements, and existing conditions relevant to the work.

The Contractor shall be responsible for damage to existing property caused by its negligence or failure to perform in accordance with the contract. Repairs to such damage shall be completed in accordance with the contract without additional cost to the Contracting Agency where the damage is attributable to the Contractor.

Any suspected hazardous or contaminant materials encountered during work shall be reported immediately to the COR.

The Contractor shall not disturb such materials unless expressly authorized and qualified to do so.

CONTRACTING AGENCY RESPONSIBILITIES

The Contracting Agency, through its designated representatives, shall:

• Coordinate access to covered elevators and associated equipment.

• Identify school operating hours and campus access restrictions.

• Designate personnel responsible for service coordination and authorization of additional work.

• Communicate known malfunctions and safety concerns to the Contractor.

• Review maintenance reports and repair proposals.

• Provide written authorization for additional approved work.

• Coordinate school operations when elevator service interruptions are necessary.

• Identify the party responsible for required third-party inspections and testing when those services are excluded from the contract.

Elevator Maintenance Services Page 15 of 41

CONSIDERATIONS AND FACTORS

Proposing contractors shall consider the following when preparing their bids or cost proposals and projected schedules.

Contractor Qualifications

The Contractor shall demonstrate relevant experience maintaining the applicable elevator types and equipment.

Personnel shall possess the licenses, certifications, manufacturer training, and qualifications required for the assigned work under applicable law and the solicitation.

The Contractor shall identify any subcontractors proposed for specialized work.

Site Coordination

The Contractor shall coordinate and cooperate with Wingate High Elementary and Wingate High School administration, maintenance personnel, BIE employees, and other authorized site personnel.

The Contractor shall minimize disruptions to student instruction, school programs, staff operations, and building access.

Work that interrupts elevator service shall be coordinated in advance whenever practicable.

Work Schedule

Routine preventive maintenance shall be performed during normal workdays, Monday through Friday, from 8:00 a.m. to 4:30 p.m., unless otherwise approved in writing by the Contracting Officer or authorized representative through coordination with the COR.

No planned weekend or holiday work shall be performed without prior written approval.

The 24/7 emergency callback requirement remains in effect regardless of the routine work schedule.

Proposal and Contract Requirements

The Contractor shall carefully review this SOW and identify all assumptions, exclusions, proposed exceptions, and additional charges in its proposal.

The final SOW, approved proposal, pricing schedule, and executed contract shall be read together in accordance with the applicable contract terms.

The Contractor shall not proceed with work outside the authorized scope without written approval.

PERFORMANCE SPECIFICATIONS AND REQUIREMENTS

The Contractor shall perform preventive maintenance in accordance with manufacturer recommendations, applicable adopted elevator safety codes, and other requirements applicable to the equipment and jurisdiction.

Elevator Maintenance Services Page 16 of 41

The Contractor shall:

• Perform and document the required quarterly maintenance.

• Conduct applicable operational checks after maintenance and repairs.

• Verify the operation of affected equipment before returning it to service, where safe and appropriate.

• Use appropriate replacement parts and materials consistent with manufacturer requirements and the approved scope.

• Identify deficiencies affecting safety, reliability, or accessibility.

• Promptly report equipment requiring removal from service or additional repairs.

• Maintain accurate records of inspections, adjustments, repairs, and service calls.

• Provide recommendations for resolving recurring equipment failures.

The Contractor shall perform regulated inspections and testing only where included in the contract and shall ensure that such activities are performed by authorized personnel.

The Contractor shall not represent that an elevator has passed an inspection or regulatory test unless the required inspection or test has actually been completed by the appropriate authorized party.

PROJECT LOCATION

The projects are located at:

Wingate High School 1737 Shush Drive Fort Wingate, New Mexico 87316 McKinley County, New Mexico

Wingate Elementary School 12 Painted Horse Trail Fort Wingate, New Mexico 87316 McKinley County, New Mexico

The facility is located on the Navajo Indian Reservation, approximately 12.3 miles east of Gallup, New Mexico, subject to route and access conditions.

Approximate coordinates: 35°28′33″ N, 108°32′52″ W.

Facility: Grades K-8 and 9–12 educational facility.

The Contractor shall confirm the precise building number(s), elevator locations, and access arrangements with the COR before commencing work.

CONSULTATION AND COORDINATION

The primary technical contact for the duration of the project shall be:

Elevator Maintenance Services Page 17 of 41

Robert Spencer Wingate High School Maintenance Worker Role: Technical assistance, site coordination, and equipment access.

Grant Yazzie Wingate Elementary School Maintenance Worker Role: Technical assistance, site coordination, and equipment access

Other designated contacts are:

David Allison New Mexico Navajo South Facility Manager Phone: (505) 397-3620

Stanley L. Henderson Acting Supervisory Facility Operations Specialist Phone: (505) 397-3620

The Contracting Officer and designated COR shall retain the authority assigned to them under applicable contracting procedures. Technical discussions with school personnel shall not independently authorize additional billable work unless such authority has been formally delegated.

CLOSEOUT REQUIREMENTS

Upon completion of the initial inspection, each monthly maintenance visit, or any authorized repair, the Contractor shall provide the documentation appropriate to the work performed.

At contract completion, the Contractor shall satisfy the following closeout requirements:

• Submit a final written summary of the maintenance services performed during the contract term.

• Provide the final elevator inventory and available equipment condition records.

• Submit all outstanding maintenance reports, emergency callback reports, and deficiency notices.

• Provide documentation of testing and operational checks performed under the contract.

• Provide a list of unresolved deficiencies and recommendations for further action.

• Verify that work areas have been cleaned and debris generated by the Contractor has been removed.

• Notify the designated BIE personnel when work has been completed.

• Participate in a completion walkthrough when requested by the Contracting Agency.

• Demonstrate the operation of equipment affected by authorized maintenance or repairs, where applicable and safe.

• Provide warranty documentation for the work performed and parts supplied.

• Submit invoices through the required payment system in accordance with the contract executed.

For separately authorized repairs, the Contractor shall provide written confirmation identifying the work completed, components replaced, testing performed, and resulting equipment status.

An elevator that cannot safely be returned to service shall remain out of service until the required corrective actions have been completed and applicable requirements for return to service have been satisfied.

Elevator Maintenance Services Page 18 of 41

Invoice Submission

The Contractor shall submit invoices through the Invoice Processing Platform (IPP) if required by the applicable federal contract and payment procedures.

Each invoice shall identify the relevant service period, covered elevator or elevators, maintenance activities completed, separately authorized repairs, and applicable authorization reference.

The Contractor shall not invoice for unapproved additional work. Payment shall be processed in accordance with the contract executed and applicable payment requirements.

WARRANTY REQUIREMENTS

Warranty of Work

The Contractor shall warrant its workmanship and any supplied parts or materials for a period of one (1) year from the date of acceptance of the applicable work, subject to the terms of the executed contract and any applicable manufacturer warranties.

The Contractor shall perform all services in a professional and workmanlike manner and in accordance with the applicable requirements governing the work.

Correction of Defective Work

Upon written notice from the Contracting Agency identifying defective workmanship or nonconforming work covered by the warranty, the Contractor shall promptly investigate and correct the…