Attachment_12_-_REVISED_SOW_06252026_0007.docx

DEPARTMENT OF THE INTERIOR

BUREAU OF INDIAN EDUCATION

1011 Indian School Road, NW, Suite 332 Albuquerque, New Mexico 87104

IE056 – HAVASUPAI ELEMENTARY SCHOOL

PLAYGROUND SAFETY AND FLOOD PREVENTION

IMPROVEMENTS PHASE-I

June 25, 2026 Version 5

TABLE OF CONTENTS

STATEMENT OF WORK

1. PROJECT INTRODUCTION

Project Name: Havasupai Elementary School Playground Safety and Flood Prevention Improvements Phase-I.

1.1. SCOPE

Per the terms and conditions of this Statement of Work (SOW), the Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, permits, temporary protection, disposal, and incidentals required to complete Phase I playground safety and flood prevention improvements at Havasupai Elementary School.

The overall project is planned as two phases. This SOW includes Phase I work only. Phase II improvements are not included unless added by written contract modification.

Phase I work includes, but is not limited to, the following:

· Demolition, removal, and legal disposal of the existing playground equipment, playground surfacing, unsuitable materials, debris, and ancillary items not designated to remain or be salvaged.

· Saw cutting and removal of portions of the existing basketball court slab identified for removal on the reference drawings.

· Demolition and removal of designated stair sections associated with the existing stairs and ramps within the limits of work.

· Salvage, handling, transport, and placement of saw-cut concrete slab sections for use in flood control, drainage control, and erosion mitigation improvements.

· Preparation and resurfacing of the remaining existing concrete basketball court slab for continued use.

· Installation of new basketball court striping and game markings.

· Furnishing and installing one new adjustable in-ground basketball hoop system at the location shown on the reference drawings.

· Installation of temporary wood chip/wood mulch ground cover in areas where concrete has been removed and within the former playground footprint.

· Installation, maintenance, relocation as required, and removal of temporary construction fencing and site protection measures.

Phase I is limited to the work shown on the REV-2 Phase-I reference drawings and described in this SOW. Permanent playground replacement, permanent play structures, permanent poured-in-place playground safety surfacing, and other future Phase II playground improvements are excluded from this contract unless added by written contract modification.

All work shall be performed in accordance with the contract documents, approved submittals, and the IE056 Havasupai Elementary School Playground Safety and Flood Prevention Improvements Phase-I Reference Drawings, REV-2, dated June 24, 2026. The Contractor shall coordinate work to maintain safe access and egress for students, staff, and visitors at all times.

Site Measurable Quantities The following quantities are approximate and are provided for general scope reference only. The Contractor shall field verify existing conditions, dimensions, and quantities before ordering materials, performing demolition, or installing improvements.

· Approx. Total Limit of Construction: 17,567 SF

· Approx. Existing Playground Area: 2,481 SF

· Approx. Basketball Court Slab to be Removed / Saw Cut: 1,795 SF

· Approx. Half Court / Track Area to be Refurbished: 4,164 SF

· Approx. Temporary Wood Chip / Wood Mulch Coverage Area: 4,276 SF

· Approx. Flood / Erosion Control Improvements: 249 LF Site Preparation & Demolition

· The Contractor shall provide all labor, supervision, materials, tools, equipment, temporary protection, haul-off, disposal, and incidentals required to prepare the site and complete Phase I site preparation and demolition work for the Havasupai Elementary School basketball court, playground area, and related site improvements.

· Before beginning demolition, the Contractor shall field verify existing conditions, dimensions, access points, adjacent improvements, grades, drainage patterns, and visible utilities within the limits of work. The Contractor shall notify the Contracting Officer or Contracting Officer’s Representative of discrepancies, conflicts, or conditions that may affect the work before proceeding with the affected activity.

· The Contractor shall coordinate site preparation and demolition activities to maintain safe access to adjacent buildings, ramps, walks, emergency egress routes, and other occupied site areas during construction. The Contractor shall provide temporary barriers, warning devices, and protection measures necessary to protect students, staff, visitors, existing facilities, and site features to remain.

· The Contractor shall furnish, install, maintain, relocate or modify as required, and remove 6-foot-high temporary chain-link construction fencing, including posts, bases, clamps, bracing, gates, and accessories required for a complete and secure installation. Temporary fencing shall support construction phasing, site access, and safety requirements. Upon completion of the work, the Contractor shall remove temporary fencing and restore disturbed areas to existing condition or better.

· Demolition work shall include removal and legal off-site disposal of existing playground equipment, playground surfacing, existing basketball hoop(s), designated stair sections associated with existing stairs and ramps, unsuitable materials, debris, and ancillary materials not designated to remain or be reused.

· The Contractor shall saw cut and remove the portions of the existing basketball court slab identified for removal on the reference drawings. Saw-cut sections intended for reuse shall be sized and handled for safe removal, stockpiling, transport, and placement for flood control, drainage control, and erosion mitigation improvements. Salvage operations shall minimize unnecessary breakage and damage.

· The Contractor shall establish and maintain the limits of construction and provide temporary erosion and sediment control measures necessary to prevent migration of soil, debris, and materials during demolition, slab removal, salvage handling, salvage placement, and related site activities. The Contractor shall minimize disturbance to adjacent undisturbed areas.

· The Contractor shall protect existing features to remain, including buildings, ramps, walks, fencing, utilities, poles, accessible routes, and adjacent site improvements. The Contractor shall repair or replace damage caused by its operations at no additional cost to the Government.

· The Contractor shall maintain the site free of excessive dust, debris, loose materials, sharp objects, tripping hazards, and unsafe conditions throughout demolition and site preparation activities.

· Upon completion of demolition and site preparation activities, the Contractor shall leave affected areas clean, safe, and properly prepared for subsequent Phase I work, including temporary wood chip/wood mulch ground cover, basketball court resurfacing and striping, basketball hoop installation, and flood/erosion control improvements.

Site Installation

· The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, temporary protection, layout, excavation, installation, manufacturer-required checks, cleanup, and incidentals required to complete Phase I site installation work at Havasupai Elementary School.

· Before beginning installation activities, the Contractor shall field verify existing conditions, dimensions, grades, drainage patterns, utilities, clearances, access points, adjacent ramps, walks, fencing, buildings, and site features within the limits of work. The Contractor shall coordinate all work to maintain safe access to school facilities, adjacent buildings, walks, ramps, and required emergency egress routes throughout construction. The Contractor shall report discrepancies between field conditions and the contract documents to the Contracting Officer or Contracting Officer’s Representative before proceeding with the affected work.

· Temporary ground cover shall consist of clean, non-toxic wood chip/wood mulch material suitable for exterior interim site use in areas where concrete has been removed and within the former playground footprint. The Contractor shall prepare the subgrade by removing debris, vegetation, sharp objects, and unsuitable materials; grading the area to promote positive drainage; and installing separator fabric, edging, curbing, or other containment where shown on the drawings, required by approved submittals, or directed by the Government to limit migration of the material. The material shall be placed to a uniform depth and finished to provide a stable, well-drained temporary surface free of depressions, tripping hazards, sharp objects, and thin spots. Temporary wood chip/wood mulch shall not be represented as compliant playground safety surfacing unless the submitted product and supporting documentation specifically demonstrate compliance with applicable playground surfacing requirements.

· The remaining portions of the existing basketball court slab designated to remain shall be prepared and resurfaced in accordance with the contract documents and approved submittals. Work shall include cleaning, surface preparation, localized repairs required to support resurfacing, and installation of a resurfacing system suitable for application over existing concrete. Upon completion of resurfacing, the Contractor shall install new basketball court striping and game markings as indicated on the Phase I reference drawings.

· The Contractor shall furnish and install one new adjustable in-ground basketball hoop system, complete with pole, backboard, rim, anchor kit, hardware, and accessories required for a complete and usable installation. The hoop system shall include a 72-inch by 42-inch backboard, an 8-inch by 6-inch pole, and an adjustable goal height range from 5 feet to 10 feet. Installation shall be in new excavation only and shall not be anchored through existing concrete. The Contractor shall verify final layout, clearances, footing location, and conflicts before installation. The Contractor shall excavate and place the footing in accordance with the manufacturer’s requirements, approved submittals, and contract documents, and shall allow required concrete cure time before setting the pole and goal assembly.

· Salvaged concrete slabs designated for flood control, drainage control, and erosion mitigation shall be placed at the locations shown on the Phase I reference drawings or as directed by the Government. The Contractor shall place salvaged concrete in a stable configuration suitable for the intended flood and erosion control purpose and shall avoid creating sharp edges, unstable pieces, ponding, or unsafe conditions.

· All new work shall be installed in accordance with the contract documents, approved submittals, manufacturer instructions, and applicable codes, standards, and project requirements. The Contractor shall protect adjacent features to remain and shall repair damage caused by construction activities at no additional cost to the Government.

· Upon completion of Phase I installation work, the Contractor shall remove excess materials, waste, tools, and temporary installation debris; restore disturbed areas not otherwise improved under this contract; and leave the site clean, safe, and ready for Government inspection and use.

DSRM Review & Coordination

· DSRM applicability shall be confirmed by the Government for the approved Phase I scope. Because Phase I includes playground-related demolition, temporary ground cover, court improvements, site accessibility considerations, drainage, and flood/erosion prevention measures, the Contractor shall support Government coordination with the Division of Safety and Risk Management (DSRM), as applicable.

· Where DSRM review is required, the Contractor shall provide documentation necessary to clearly describe the Phase I work, including site drawings, product data, accessible route information, surfacing information, drainage information, flood/erosion control information, manufacturer data, and other supporting information required by the contract documents or requested by the Government.

· Where required for Government coordination with DSRM, the Contractor shall support preparation of the applicable DSRM submittal package, including the Letter of Transmittal, Design Documents Review Submittal Requirements Form, site drawings, product data, manufacturer information, and related documentation necessary to define the work. The Government will determine the final form, routing, and submission requirements.

· Temporary wood chip/wood mulch ground cover provided under Phase I is intended for interim site use only. It shall not be represented as compliant playground safety surfacing unless the submitted product and supporting documentation specifically demonstrate compliance with applicable playground surfacing requirements. If the Contractor proposes a product or installation to serve as playground safety surfacing, the Contractor shall provide supporting product data, test information, installation requirements, and maintenance requirements for Government review.

· The Contractor shall not begin any portion of work identified by the Government as requiring DSRM review until the required submittal information has been provided and the Government authorizes the Contractor to proceed with that work. The Contractor shall address DSRM review comments affecting the Phase I scope and shall provide revised documents, product information, or clarifications as required by the Government.

· Where DSRM final inspection or related closeout coordination is required, the Contractor shall support the Government by completing the work, correcting known deficiencies, providing required closeout documentation, making the work available for inspection, and ensuring appropriate Contractor and subcontractor personnel are present when requested.

· The Contractor shall coordinate Phase I work so that playground-related areas, court improvements, accessible routes, drainage, and flood/erosion prevention improvements are installed in accordance with the contract documents, approved submittals, applicable Indian Affairs and BIE requirements, and Government direction.

1.2. LOCATION

This project is located at Havasupai Elementary School, 40 Main Street, Supai, AZ 86435, within Supai Village on the Havasupai Reservation (access via helicopter or 8‑mile trail from Hualapai Hilltop).

1.3. BACKGROUND

Havasupai Elementary School is a Bureau of Indian Education (BIE) K–8 day school serving the Havasupai community in Supai Village, Arizona. The campus is located in a remote area at the bottom of the Grand Canyon and is accessible only by helicopter or by an approximately eight-mile trail from Hualapai Hilltop. This remote location creates significant logistical challenges for transporting materials, mobilizing construction personnel, scheduling work, and maintaining school operations.

This project supports Phase I playground safety, basketball court rehabilitation, and flood/erosion prevention improvements intended to reduce safety risks, stabilize site conditions, and improve the functionality of existing outdoor recreation areas. The overall project is planned as two phases. This SOW includes Phase I work only.

Phase I work focuses on demolition and removal of the existing playground equipment and related site materials, selective saw cutting and removal of existing concrete, reuse of salvaged concrete for flood/erosion control, rehabilitation and resurfacing of the existing basketball court, installation of new court striping and one new adjustable in-ground basketball hoop, installation of temporary ground cover in former playground and concrete removal areas, and related site protection and cleanup.

Phase II improvements, including permanent playground replacement, permanent play structures, permanent playground safety surfacing, and other long-term playground improvements, are not included in this contract unless added by written contract modification.

Unanticipated discoveries: If cultural materials, human remains, artifacts, or other culturally sensitive items are encountered during the work, the Contractor shall immediately stop work in the affected area, secure and protect the area from further disturbance, and notify the Contracting Officer’s Representative (COR) and Contracting Officer for further direction. Work shall not resume in the affected area until authorized by the Government.

1.4. DESCRIPTION

Havasupai Elementary School is a compact K–8 campus located in Supai Village, Arizona. The campus consists of single-story buildings and associated outdoor areas, including classrooms, administrative space, student support space, cafeteria facilities, portable buildings, a playground area, and a basketball court.

Existing site features include a cafeteria, a kindergarten building with an adjacent playground area, a classroom building containing general education classrooms, an administration office, a special education modular building, two additional portable buildings, and outdoor recreation areas. The Phase I work area includes the existing playground area, basketball court, designated portions of adjacent concrete, designated stair and ramp-related areas, and related flood/erosion control locations shown on the reference drawings.

Phase I work is intended to prepare and improve the existing outdoor recreation area by removing designated playground and site features, selectively removing and reusing concrete, resurfacing and restriping the existing basketball court, installing one new adjustable in-ground basketball hoop, installing temporary ground cover, and placing salvaged concrete for flood/erosion control. Permanent playground replacement and other Phase II improvements are not included in this contract unless added by written contract modification.

1.5. SCHEDULE

The work under this Statement of Work shall be completed in accordance with the approved project schedule. This project shall be executed as a construction, demolition, and installation project. It is not a design-build project. The Contractor shall perform all field verification, submittals, procurement, demolition, installation, coordination, and closeout activities required to complete Phase I. The Contractor’s schedule shall support completion of Phase I no later than August 2026, unless otherwise approved in writing by the Contracting Officer.

Notice to Proceed The Contractor shall commence contract activities no later than ten (10) calendar days after receipt of the Notice to Proceed (NTP). Initial contract activities include project planning, coordination, submittal preparation, procurement planning, site access coordination, and field verification. Physical construction, demolition, or installation activities shall not begin until required submittals, safety controls, access coordination, and Government authorizations have been completed.

Field Verification / Initial Project Planning Within ten (10) calendar days after NTP, the Contractor shall complete field verification of existing site conditions, dimensions, access routes, visible utilities, drainage conditions, staging constraints, work area limits, adjacent facilities, and site features to remain.

Within the same ten (10) calendar day period, the Contractor shall submit the following to the Contracting Officer or Contracting Officer’s Representative:

· Baseline project schedule.

· Submittal register.

· List of anticipated long-lead procurement items.

· Proposed site access, staging, and logistics approach.

· Identification of known conflicts, discrepancies, or conditions requiring Government direction.

Required Submittals / DSRM Coordination Within fifteen (15) calendar days after NTP, the Contractor shall submit all required product data, shop drawings, layout information, manufacturer instructions, safety documentation, and other required submittals for Government review.

Where DSRM review or coordination is required, the Contractor shall support the Government by providing the documentation necessary to define the applicable Phase I work. Supporting documentation may include site drawings, surfacing information, drainage information, accessible route information, manufacturer data, product information, and other documentation requested by the Government. The Government will determine final DSRM applicability, routing, and submission requirements.

The Government will complete its review of required submittals within twenty-one (21) calendar days after receipt of a complete submittal package. The Contractor shall submit responses, corrections, and revised submittals no later than ten (10) calendar days after receipt of Government comments.

No demolition, installation, or other physical construction activity requiring Government review, DSRM coordination, or written authorization shall begin until applicable comments have been addressed and the Government authorizes the Contractor to proceed with the affected work.

Construction / Demolition / Installation Construction, demolition, and installation activities shall be completed no later than sixty (60) calendar days after receipt of written authorization to proceed with physical construction activities, unless otherwise approved in writing by the Contracting Officer.

The Contractor shall sequence the work to maintain safe access, protect students, staff, visitors, and existing facilities, and minimize disruption to school operations. The Contractor shall coordinate schedule changes, site access constraints, material delivery limitations, weather impacts, and other conditions that may affect completion with the Contracting Officer or Contracting Officer’s Representative.

Project Closeout / Record Documents No later than twenty-one (21) calendar days after completion of physical work, the Contractor shall submit required closeout documentation, including record documents, as-built information, warranties, product data, maintenance information, final photographs, disposal documentation, and other required closeout submittals.

Final payment shall not be processed until required closeout documentation has been submitted, reviewed, and accepted by the Government.

1.6. DATA AND MATERIALS TO BE PROVIDED BY THE BIE

The Bureau of Indian Education (BIE) will provide the following data and materials to the Contractor, as available, for use in completing the Phase I work:

· Statement of Work (SOW), solicitation documents, and contract documents.

· IE056 Havasupai Elementary School Playground Safety and Flood Prevention Improvements Phase-I Reference Drawings, REV-2, dated June 24, 2026.

· Available existing drawings, site information, photographs, reports, and reference documents relevant to the project work area.

· Available site layout information and known utility information within or near the project limits, if available.

· Available project layout drawings and reference plans depicting the Phase I work area, including demolition limits, court improvements, temporary ground cover areas, flood/erosion control areas, temporary fencing, and related site features.

· Applicable BIE and Indian Affairs design, safety, accessibility, and facilities guidance documents relevant to the approved Phase I scope.

· Available Division of Safety and Risk Management (DSRM) guidance documents and forms applicable to playground-related work, site accessibility, final inspection, or other project review, when required by the Government.

· Government review comments on required submittals, when applicable.

BIE is partnering with The Trust for Public Land (TPL) and the National Fund for Excellence in American Indian Education (NFEAIE) for this project. BIE may share related project documents with these partner organizations, as necessary, to support coordination, planning, and project implementation.

The Contractor shall field verify all dimensions, conditions, grades, drainage patterns, access constraints, and visible utilities before performing work. BIE-provided information is for reference and coordination only and does not relieve the Contractor of responsibility for field verification, coordination, and completion of the work in accordance with the contract documents.

1.7. DEFINITIONS

Definitions, as used in this Statement of Work, are as follows:

“BIA” means Bureau of Indian Affairs.

“BIE” means Bureau of Indian Education.

“Contracting Officer” means the Government official with authority to enter into, administer, or terminate the contract and make related determinations and findings.

“Contracting Officer’s Representative” or “COR” means the individual designated in writing by the Contracting Officer to provide technical direction, coordination, monitoring, and inspection support within the authority delegated by the Contracting Officer.

“Contractor” means the construction contractor responsible for performing the work required by this Statement of Work and the contract documents.

“DFMC” means Division of Facilities Management and Construction.

“DSRM” means Division of Safety and Risk Management.

“Government” means the United States Government, including BIE and other authorized representatives acting within their delegated authority.

“NEPA” means National Environmental Policy Act.

“NHPA” means National Historic Preservation Act.

“NTP” means Notice to Proceed.

“Phase I” means the work included in this contract, as described in this Statement of Work and shown on the REV-2 Phase-I reference drawings.

“Phase II” means future work not included in this contract unless added by written contract modification.

“Reference Drawings” means the IE056 Havasupai Elementary School Playground Safety and Flood Prevention Improvements Phase-I Reference Drawings, REV-2, dated June 24, 2026.

“SOW” means Statement of Work.

“User” means the school administration and authorized school representatives at the project location.

1.8. REFERENCES

The publications, standards, and requirements listed below apply to the approved Phase I scope to the extent applicable to the work. The Contractor shall perform the work in accordance with the contract documents, approved submittals, manufacturer instructions, and applicable federal, tribal, state, and local requirements.

Where a conflict or discrepancy occurs between referenced requirements, drawings, specifications, manufacturer instructions, or field conditions, the Contractor shall notify the Contracting Officer and Contracting Officer’s Representative before proceeding with the affected work. The applicable Authority Having Jurisdiction or Government representative will determine the controlling requirement.

Federal and Departmental References

· Indian Affairs Manual (IAM), Part 25, Safety and Risk Management Program, Chapter 2: Design Review, Final Inspection, and Certificate of Occupancy Program, issued April 26, 2024.

· Indian Affairs Safety, Health and Accessibility Design Guidelines for Architects, Engineers, and Design Firms, dated May 2020.

· Indian Affairs Final Inspection and Certificate of Occupancy Guidelines, dated May 2020, as applicable.

· IA Design Handbook for BIE School Facilities, issued September 18, 2025, as applicable to the approved Phase I scope.

· Division of Environmental and Cultural Resources Management (DECRM) requirements, as applicable to environmental and cultural compliance, including National Environmental Policy Act (NEPA), National Historic Preservation Act (NHPA), and Section 106 coordination.

· Division of Safety and Risk Management (DSRM) guidance documents and required forms applicable to project review, final inspection, or playground-related coordination, when required by the Government.

· DSRM Letter of Transmittal, Attachment B, dated May 2020, when required.

· DSRM Design Documents Review Submittal Requirements Form, Attachment A, dated May 2020, when required.

Playground Safety and Accessibility References

· U.S. Consumer Product Safety Commission (CPSC), Public Playground Safety Handbook, as applicable.

· ASTM F1292, Standard Specification for Impact Attenuation of Surfacing Materials Within the Use Zone of Playground Equipment, only where the installed material is proposed or required to function as playground safety surfacing.

· ASTM F1951, Standard Specification for Determination of Accessibility of Surface Systems Under and Around Playground Equipment, only where the installed material is proposed or required to function as an accessible playground surface.

· ASTM F2075, Standard Specification for Engineered Wood Fiber for Use as a Playground Safety Surface Under and Around Playground Equipment, only where engineered wood fiber is proposed or required as playground safety surfacing.

· Americans with Disabilities Act (ADA) Standards for Accessible Design and Architectural Barriers Act (ABA) Accessibility Standards, as applicable to accessible routes, site access, and affected exterior areas.

Temporary wood chip/wood mulch provided under Phase I is intended for interim site use only and shall not be represented as compliant playground safety surfacing unless the submitted product and supporting documentation specifically demonstrate compliance with applicable playground surfacing requirements.

Environmental, Erosion, and Construction Safety References

· National Environmental Policy Act (NEPA), as applicable.

· National Historic Preservation Act (NHPA), including Section 106 requirements, as applicable.

· Occupational Safety and Health Act of 1970 and applicable Occupational Safety and Health Administration (OSHA) regulations, including 29 CFR 1910 and 29 CFR 1926, as applicable.

· Clean Water Act requirements, including Section 402 National Pollutant Discharge Elimination System (NPDES) requirements and applicable stormwater construction general permit requirements, if triggered by the approved scope and area of disturbance.

· Applicable U.S. Environmental Protection Agency (EPA), tribal, state, and local environmental requirements, as applicable.

Construction, Materials, and Utility References

· Applicable ASTM, ANSI, ASCE, UL, and other nationally recognized standards relevant to materials, products, installation, testing, and workmanship provided under this contract.

· Manufacturer installation instructions, product data, maintenance requirements, and warranty requirements for products furnished and installed under this contract.

· Local utility provider requirements, as applicable to utility location, protection, coordination, and safe construction practices.

· All other applicable federal, tribal, state, and local codes, regulations, ordinances, and standards applicable to the approved Phase I scope.

2. PROJECT REQUIREMENTS

2.1. GENERAL REQUIREMENTS

2.1.1. SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

This project consists of providing all labor, supervision, materials, equipment, tools, transportation, temporary protection, permits, disposal, and incidentals required to complete Phase I playground safety, basketball court rehabilitation, flood/erosion prevention, and related site improvements at Havasupai Elementary School.

The overall project is planned as two phases. This contract includes Phase I work only. Phase II improvements, including permanent playground replacement, permanent play structures, permanent playground safety surfacing, and other long-term playground improvements, are not included unless added by written contract modification.

Phase I work includes, but is not limited to, the following:

· Installation, maintenance, relocation or modification as required, and removal of temporary construction fencing and site protection measures.

· Demolition, removal, and legal disposal of existing playground equipment, playground surfacing, existing basketball hoop(s), unsuitable materials, debris, and ancillary items not designated to remain or be salvaged.

· Saw cutting and removal of portions of the existing basketball court slab identified for removal on the reference drawings.

· Demolition and removal of designated stair sections associated with existing stairs and ramps within the limits of work.

· Salvage, handling, transport, and placement of saw-cut concrete slab sections for use in flood control, drainage control, and erosion mitigation improvements.

· Preparation and resurfacing of the remaining existing concrete basketball court slab for continued use.

· Installation of new basketball court striping and game markings.

· Furnishing and installing one new adjustable in-ground basketball hoop system, complete and ready for use.

· Installation of temporary wood chip/wood mulch ground cover in areas where concrete has been removed and within the former playground footprint.

This project is not a design-build procurement. The Contractor shall provide only those submittals, product data, shop drawings, layout information, and coordination documents required by the contract documents and the Government. DSRM applicability shall be confirmed by the Government. Where DSRM review or coordination is required, the Contractor shall provide supporting documentation applicable to the approved Phase I scope, which may include site drawings, accessibility information, drainage information, surfacing information, manufacturer data, and other information requested by the Government.

The Contractor shall field verify existing conditions, dimensions, grades, drainage patterns, access points, visible utilities, clearances, staging limitations, and adjacent improvements before beginning work. The Contractor shall notify the Contracting Officer or Contracting Officer’s Representative of discrepancies, conflicts, or conditions that may affect the work before proceeding with the affected activity.

The Contractor shall protect buildings, ramps, walks, utilities, fencing, accessible routes, and other site features to remain. The Contractor shall maintain safe access for school personnel, students, authorized visitors, and emergency egress throughout construction.

The Contractor shall establish and maintain the limits of construction and provide temporary erosion and sediment control measures necessary to prevent migration of soil, debris, and materials during demolition, slab removal, salvage handling, salvage placement, resurfacing, and installation activities. Disturbance to adjacent undisturbed areas shall be minimized.

All demolition debris, unsuitable materials, and non-salvageable items shall be removed from the site and legally disposed of by the Contractor. The Contractor shall repair or replace damage caused by its operations at no additional cost to the Government. Upon completion of the work, the Contractor shall remove excess materials, waste, tools, and temporary debris; restore disturbed areas not otherwise improved under this contract; and leave the site clean, safe, and ready for Government inspection and use.

2.1.2. DEFINITION OF CONTRACT LINE ITEMS

CONTRACT LINE ITEM NO. 1 – CONSTRUCTION / DEMOLITION / INSTALLATION

This Contract Line Item consists of all work necessary to complete Phase I of the Havasupai Elementary School basketball court, playground area, flood/erosion prevention, and related site improvements in accordance with the contract documents.

The overall project is planned as two phases. This Contract Line Item includes Phase I work only. Phase II improvements are not included unless added by written contract modification.

This Contract Line Item includes the following:

Performance of Work. Provide all labor, supervision, materials, equipment, tools, transportation, permits, temporary protection, disposal, accessories, and incidentals necessary to perform the work shown or required by the contract documents and to provide a complete, safe, usable installation. Perform the work in accordance with the contract documents, reference drawings, approved submittals, manufacturer instructions, and applicable tribal, federal, state, and local requirements.

Project Schedule and Phasing. Submit a detailed project schedule for Government review before beginning physical construction activities. The schedule shall account for school operations, site access limitations, remote site logistics, procurement, demolition, installation, Government review periods, and closeout. Submit the baseline schedule within ten (10) calendar days after Notice to Proceed and maintain an updated progress schedule throughout the contract. Within seven (7) calendar days after identifying a schedule deviation, provide written notice to the Government describing the cause, project impact, and proposed recovery actions.

Field Verification. Field verify existing conditions, dimensions, grades, drainage patterns, visible utilities, access points, clearances, staging limitations, and adjacent improvements affected by the work. Notify the Contracting Officer or Contracting Officer’s Representative in writing of discrepancies, conflicts, or conditions that may affect the work before proceeding with the affected activity.

Submittals. Submit required product data, shop drawings, layout information, samples, manufacturer instructions, and other submittals necessary to demonstrate compliance with the contract documents. Submittals shall clearly identify proposed products, materials, dimensions, installation requirements, performance characteristics, and coordination with field-verified conditions.

DSRM Coordination and Submittals. DSRM applicability shall be confirmed by the Government. Where Division of Safety and Risk Management (DSRM) review or coordination is required, provide supporting documentation applicable to the approved Phase I scope, including site drawings, surfacing information, accessible route information, drainage information, flood/erosion control information, manufacturer data, and other information requested by the Government. Do not begin work identified by the Government as requiring DSRM review until required submittal information has been provided, applicable comments have been addressed, and the Government authorizes the Contractor to proceed with the affected work.

Demolition, Disposal, and Salvage. Remove and legally dispose of existing playground equipment, basketball goals, surfacing materials, designated stair sections, debris, unsuitable materials, and ancillary items designated for removal. Saw cut and remove portions of the existing basketball court slab identified for removal on the reference drawings. Handle, stockpile, transport, and place salvaged concrete sections for flood control, drainage control, and erosion mitigation in a manner that minimizes unnecessary breakage and results in a stable installation suitable for the intended purpose.

Temporary Fencing and Site Protection. Furnish, install, maintain, relocate or modify as required, and remove temporary construction fencing and related site protection measures. Temporary fencing and barriers shall secure the work area, support construction phasing and site access, and protect students, staff, visitors, existing facilities, and adjacent site features.

Site Installation. Prepare and resurface the remaining basketball court slab designated to remain; install new striping and game markings; furnish and install one adjustable in-ground basketball hoop system; install temporary wood chip/wood mulch ground cover; place salvaged concrete for flood/erosion control; and complete related site improvements shown or required by the contract documents. Temporary wood chip/wood mulch shall not be represented as compliant playground safety surfacing unless the submitted product and supporting documentation specifically demonstrate compliance with applicable playground surfacing requirements.

Protection of Existing Improvements and Repairs. Protect existing features to remain, including buildings, ramps, walks, utilities, fencing, poles, accessible routes, and adjacent site improvements. The Contractor is responsible for damage caused by demolition, deliveries, staging, installation, or related activities. Repair, replacement, patching, finishing, and restoration required because of the Contractor’s operations shall be performed at no additional cost to the Government.

Quality Control and Safety. Provide project management, supervision, quality control, and safety oversight necessary to ensure that the work complies with the contract documents. Maintain the site free of excessive dust, debris, loose materials, sharp objects, tripping hazards, and unsafe conditions. Provide temporary barriers, warning devices, signage, housekeeping, dust control, and protection measures necessary to secure the work area and maintain safe site conditions.

As-Built and Closeout Documentation. Provide complete as-built and closeout documentation for the work performed under this contract. Closeout documentation shall include record drawings or marked-up as-builts, warranties, product data, maintenance information, disposal documentation, final photographs, and other documents required by the contract or requested by the Government.

Training and Turnover. Provide orientation to the Government’s designated personnel for installed features requiring routine operation, adjustment, or maintenance, including the adjustable basketball hoop system. Provide required warranty documentation and deliver the completed work ready for Government inspection, acceptance, and turnover.

Warranty. Provide a minimum one (1) year warranty on installed materials, equipment, workmanship, and systems from the date of final acceptance, unless a longer warranty is required by the contract documents or manufacturer.

2.1.2.2. PROGRESS PAYMENTS

Progress payments shall be based on the percentage of work completed for items listed in the approved Schedule of Values. Payment shall be based only on work completed, installed, and accepted for payment by the Government.

The Contractor shall submit payment requests in the format required by the contract and shall include supporting documentation sufficient to verify the percentage of work completed. Supporting documentation may include the approved Schedule of Values, updated progress schedule, invoices, delivery tickets, photographs, disposal records, subcontractor or supplier documentation, and other records requested by the Contracting Officer or authorized representative.

The Contracting Officer or authorized representative will verify the percentage of work completed before payment is processed. Payment for stored materials, if allowed by the contract, shall require documentation showing that the materials are properly stored, protected, insured, clearly identified for this project, and acceptable to the Government.

The Contractor shall retain copies of all payment support documentation submitted to the Government. Final payment shall not be processed until required closeout documentation has been submitted, reviewed, and accepted by the Government.

2.1.3. PROJECT MEETINGS

2.1.3.1. KICKOFF / PRECONSTRUCTION MEETING

After contract award and acceptance of required bonds and insurance, if applicable, the Contract Specialist, in coordination with the Contracting Officer and Contracting Officer’s Representative, will schedule a kickoff/preconstruction meeting with the Contractor before the start of physical construction activities.

At least seven (7) calendar days before the kickoff/preconstruction meeting, the Contractor shall submit the following for Government review:

· Key Personnel Letter identifying the Contractor’s onsite and offsite project staff, including the Project Manager, Superintendent, Site Safety Representative, and other key personnel.

· Baseline Project Schedule.

· Submittal Register.

· Job Hazard Analysis (JHA) or Job Safety Analysis (JSA), as applicable.

· Subcontractor List, including contact information for key personnel.

· Site Safety Plan.

· Quality Control Plan.

· Waste Management / Disposal Plan.

· Proposed site logistics plan, including access, temporary fencing, staging, material storage, delivery coordination, protection of adjacent occupied areas, and remote-site transportation considerations.

The kickoff/preconstruction meeting agenda shall include, at a minimum, the following:

· Review of Phase I scope and contract requirements.

· Roles and responsibilities of project personnel.

· Lines of communication, correspondence procedures, and required notices.

· Project schedule, sequencing, phasing, and school operation constraints.

· Remote-site access, transportation, delivery, staging, and material storage logistics.

· Submittal procedures and required Government reviews.

· DSRM applicability, coordination, and supporting documentation, as applicable.

· Site access, temporary fencing, barriers, signage, and protection of adjacent occupied areas.

· Safety requirements, emergency contacts, reporting procedures, and student, staff, and visitor protection measures.

· Protection of existing facilities, utilities, accessible routes, pedestrian routes, ramps, walks, fencing, and adjacent site features.

· Erosion and sediment control, dust control, housekeeping, waste handling, and legal disposal requirements.

· Procedures for changes, requests for information, field discrepancies, and unforeseen conditions.

· Progress payment procedures and required payment support documentation.

· Closeout requirements, including as-built information, warranties, product data, disposal documentation, final photographs, and turnover requirements.

Physical construction, demolition, or installation activities shall not begin until required preconstruction documentation has been submitted, applicable Government comments have been addressed, and the Contractor has received written authorization to proceed from the Government.

2.1.3.2. PROGRESS MEETINGS

The Contractor shall participate in regular progress meetings with the Government throughout the project. Progress meetings may be held in person, by telephone, or by virtual conference, as directed by the Government. During active onsite work, progress meetings shall be held weekly unless otherwise approved by the Government.

Progress meeting agendas shall include, at a minimum, the following:

· Status of open items from previous meeting minutes.

· Submittal status and required Government review items.

· Requests for Information, field discrepancies, issues, and pending decisions.

· Schedule status, work completed, work in progress, and upcoming activities.

· Material procurement, delivery status, long-lead items, and remote-site logistics.

· Site access, staging, temporary fencing, and protection of occupied areas.

· Safety issues, incidents, near misses, corrective actions, and student, staff, and visitor protection measures.

· DSRM coordination items, when applicable.

· School operation concerns, access constraints, emergency egress, and pedestrian route protection.

· Erosion and sediment control, dust control, housekeeping, waste handling, and disposal status.

· Proposed changes, modifications, potential claims, or unforeseen conditions.

· Status of record documents, closeout items, warranties, final photographs, and punch list items, as applicable.

· Progress payment status and supporting documentation.

· Other business related to the work.

The Contractor shall prepare and distribute meeting minutes for official project meetings unless otherwise directed by the Government. Meeting minutes shall identify discussion items, decisions, responsible parties, action items, and due dates. The Contractor shall submit meeting minutes to the Government within three (3) calendar days after each meeting.

2.1.4. PROJECT SCHEDULE

The Contractor shall complete the work in accordance with the approved contract schedule and all requirements of this Statement of Work. This project shall be executed as a construction, demolition, and installation project. It is not a design-build project.

The Contractor shall support completion of Phase I no later than August 2026, unless otherwise approved in writing by the Contracting Officer.

Notice to Proceed The Contractor shall commence contract activities within ten (10) calendar days after receipt of the Notice to Proceed (NTP). Initial contract activities include project planning, site access coordination, submittal preparation, procurement planning, and field verification.

Physical construction, demolition, or installation activities shall not begin until required preconstruction documentation,…