Sol_140A2326Q0278.pdf

PDF 811 KB Posted Aug 27, 2026

Attached to: 7B--UPGRADE SURVEILLANCE SYSTEM - DOJ
Solicitation number: 140A2326Q0278
Issued by: Department of the Interior Bureau of Indian Affairs Bureau of Indian Education

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Written by GovTribe AI · Aug 27, 2026

This is a Request for Quote (RFQ) for commercial products and services issued by the U.S. Department of the Interior, Bureau of Indian Education (BIE), Division of Acquisitions, for the upgrade and installation of a surveillance camera system at the BIA Eastern Navajo Dine Corrections facility in Crownpoint, New Mexico.

The solicitation seeks a complete surveillance system replacement and installation, including hardware, software, configuration, testing, training, and documentation. Required items include three Milestone Husky NVR-RAID configurations, three 4-post 2U mounting racks, three remote KVM assembly kits, one Dell Video Wall Server, three Dell Video Operator/Client PCs, four Dell 24-inch monitors, three Samsung BED Series televisions for video wall display, three full-motion 43"–90" mount kits, and 119 Milestone video management software licenses, plus labor, travel, per diem, and lodging costs. The contractor must provide continuous 24/7 recording capability, system configuration and integration, full testing and commissioning, on-site staff training, and manufacturer warranties. The NAICS code is 238210 (Electrical Contractors), with a small business size standard of $19.0 million. This solicitation is 100% set aside for Indian Small Business Economic Enterprise (ISBEE) concerns. Quotes are due by 5:00 p.m. MDT on September 4, 2026, submitted electronically to Charmaine Williams-James at charmaine.williams-james@bie.edu. Award will be based on lowest price for a firm-fixed-price contract, with delivery required by October 31, 2026. All pricing must be all-inclusive, incorporating federal, state, TERO, and local taxes. Electronic invoicing through the Treasury's Internet Payment Platform (IPP) is required. Service wage rates apply per Department of Labor Wage Determination 2015-5451, with all occupations receiving health and welfare benefits of $5.92 per hour, plus vacation and holiday provisions.

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WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

140A2326Q0278

See Schedule See Schedule

Indian Education Acquisition Office 1011 Indian School Rd.

Suite 352A Albuquerque NM 87104

09/04/2026 1700 MD

0044043110

CHARMAINE WILLIAMS-JAMES

5058034266

A23

CHARMAINE WILLIAMS-JAMES

238210

$19

08/27/2026

0011285483

ADMINISTERED BY:

Indian Education Acquisition Office

1011 Indian School Rd.

Suite 352A

Albuquerque NM 87104 US

DELIVER TO:

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

BIA EASTERN NAVAJO DINE

2925 N. HWY 371, MILE POST 29

CROWNPOINT NM 87313 US

Contractor shall provide services consisting of furnishing all labor, materials, equipment, supervision, and incidentals necessary to upgrade the surveillance system. The

Crownpoint Department requires a 24-hour surveillance system to comply with nationally recognized detention facility standards and federal oversight requirements. Guidance from the National Institute of Corrections (NIC) and standards established by the American

Correctional Association (ACA) required continuous supervision and monitoring of detainees to ensure safety, security, and liability protection. A properly functioning surveillance system is critical life-safety, and liability protection. A properly functioning surveillance system is a critical-safety and security component of the detention facility. Upgrading the current system ensures compliance with industry standards. support safety operations, protects inmate right under federal and tribal and tribal law and reduces institutional risk exposures.

The set aside is set for Indian Small Business

Economic Enterprise (ISBEE)

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

Product/Service Code: 7B22

Product/Service Description: IT AND TELECOM -

COMPUTE: SERVERS (HARDWARE AND PERPETUAL

LICENSE

SOFTWARE)

Solicitation No.

Project Title Upgrade Surveillance Camera with installation Page 1 of 34

SECTION B – CONTINUATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Part 12. This announcement constitutes only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.

This is a request for quote (RFQ) in accordance with RFO part 12, Acquisition of Commercial Products and Commercial Services.

NAICS 238210 Electrical Contractors and Other Wiring Installation Contractors SB Size Standard $19.0 Set Aside 100%-Indian Small Business Economic Enterprise (ISBEE)

1. CONTRACT TYPE

The Department of the Interior (DOI), Bureau of Indian Education (BIE), Division of Acquisitions anticipates awarding a single “Firm Fix Price” type purchase order as a result of this opportunity.

2. PERIOD OF PERFORMANCE (POP): TBD

3. LOCATIONS: BIA Eastern Navajo Dine, 2925 n Hwy 371, Mile Post 29, Crownpoint, NM 87313

4. PRICING SUMMARY

In accordance with FAR 52.212-4(k) Taxes, the contract price includes all applicable Federal, State, TERO and local taxes and duties.

Model No.

DESCRIPTION QUANTITY

UNIT

ISSUE

UNIT

PRICE TOTAL

Milestone Husky NVR-RAID configuration 3 EA

4-post 2U sliding NVR Rack Mount Kit 3 EA

Remote KVM assembly kit 3 EA

Dell Video Wall Server 1 EA

Dell Video Operator/Client PC 3 EA

Dell 24” Monitor 4 EA

Samsung BED Series TV (Video Wall) 3 EA

Full Mot Large 43”-90” 120 LB Mount Kit 3 EA

Milestone video license 119 EA

Labor, Travel, Per Diem, Lodging, taxes if applicable ` 1 EA

Upgrade Surveillance Camera with installation Page 2 of 34

GRAND TOTAL $

5. POINTS OF CONTACT (POC)

Contracting Officer (CO) Contract Specialist (CS) Charmaine Williams-James U.S. Department of the Interior Bureau of Indian Education Division of Acquisitions 1011 Indian School Rd NW Albuquerque, NM 87104 Phone: (505) 803-4266 Email: charmaine.williams-james@bie.edu

Charmaine Williams-James U.S. Department of the Interior Bureau of Indian Education Division of Acquisitions 1011 Indian School Rd NW Albuquerque, NM 87104 Phone: (505) 803-4266 Email: charmaine.williams-james@bie.edu

Contracting Officer Representative

(COR)

Contractor Point of Contact

To be added after award Name:

Phone:

Email:

6. INVOICING INSTRUCTIONS

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests shall be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP). The IPP website address is: https://www.ipp.gov

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts.

At a minimum a proper invoice shall include:

- Name and address of the Contractor;

- Invoice date and number;

- BIE Contract number:

- Description, quantity, unit of measure, unit price and extended price of the items delivered.

- Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading.

- Terms of any discount for prompt payment offered;

- Name and address of official to whom payment is to be sent;

- Name, title, e-mail and phone number of person to notify in event of defective invoice; and

- Taxpayer Identification Number.

Additional Invoice Requirements:

https://www.ipp.gov/

Upgrade Surveillance Camera with installation Page 3 of 34

a. The Contractor shall attach an itemized invoice to each IPP payment request.

b. Do NOT attach progress reports to the IPP payment request. Written Progress Reports which validate the specific work performed shall be submitted directly to the designated school representative.

c. Invoices shall NOT contain Personal Identifiable Information (PII). PII includes specific information such as but is not limited to student names, dates of birth, etc.

d. Improper invoice may result in an invoice rejection. The Contractor shall promptly correct invoices upon notice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. If the company SAM registration Point of Contact information is not current or correct, the designated company representative may not receive the email notice. Contractor assistance with enrollment or technical support can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

SECTION C – CONTRACT CLAUSES

1. FEDERAL ACQUISITION REGULATION (FAR) CLAUSES

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

FAR: www.acquisition.gov.

DIAR: https://www.acquisition.gov/diar/part-1452-solicitation-provisions-and-contract-clauses

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

CLAUSE Title Date 52.202-1 Definitions June 2020 52.203-5 Covenant Against Contingent Fees May 2014 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Foreign Transactions Sept 2024

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management Maintenance Mar 2026 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.209-2 Prohibition on Contracting with Inverted Domestic Cooperation-

Representation (Deviation) May 2026

52.219-6 Notice of Total Small Business Set Aside (Deviation) Jan 2026 52.219-14 Limitations on Subcontracting (Deviation) Jan 2026 52.219-28 Postaward Small Business Program Rerepresentation (Deviation) Jan 2026 52.212-4 Contract Terms and Conditions Commercial Products and Services

(Deviation) Mar 2026

52.222-3 Convict Labor (Deviation) May 2026 52.222-19 Child Labor-Cooperative with Authorities and Remedies (Deviation) May 2026 mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.acquisition.gov/ https://www.acquisition.gov/diar/part-1452-solicitation-provisions-and-contract-clauses

Upgrade Surveillance Camera with installation Page 4 of 34

52.222-35 Equal Opportunities for Veterans (Deviation) May 2026 52.222-36 Equal Opportunities for Workers with Disabilities (Deviaton) May 2026 52.222-37 Employment Reports on Veterans (Deviation) Mar 2026 52.222-41 Service Contract Labor Standards (Deviation) May 2026 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (Deviation) May 2026

52.222-50 Combating Trafficking in Persons (Deviation) May 2026 52.222-55 Minimum Wage for Contractor Workers Under Executive Order 14026

(Deviation) May 2026

52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) May 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation) May 2026 52.224-3 Privacy Training Jan 2017 52.225-1 Buy American-Supplies Oct 2022 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Nov 2023 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 52.232-18 Availability of Funds Apr 1984 52.232-33 Payments by Electronic Funds Transfer-System for Award Management Oct 2018 52.232-40 Providing Accelerated Payment to Small Business Subcontractors Mar 2023 52-240-91 Security Prohibition and Exclusions (Deviation) Mar 2026

52.201-1 Acquisition 360: Voluntary Survey.

As prescribed in 1.102-3(b), insert the following provision:

Acquisition 360: Voluntary Survey (Sep 2023)

(a)All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https://www.acquisition.gov/360.

(b)The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of provision)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Nov 2023)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 41 U.S.C. 4712 and Federal Acquisition Regulation (FAR) 3.900 through 3.905.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in FAR 3.900 through 3.905.

(End of clause) https://www.acquisition.gov/far/part-1#FAR_1_102_3 https://www.acquisition.gov/360 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-3#FAR_3_905 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-3#FAR_3_905

Upgrade Surveillance Camera with installation Page 5 of 34

2. DEPARTMENT OF THE INTERIOR ACQUISTION REGULUATION (DIAR) CLAUSES

DIAR INCORPORATED BY REFERENCE

1452.203-70 Restrictions on Endorsements – Department of the Interior Jul 1996 1452.204-70 Release of Claims – Department of the Interior Jul 1996 1452.280-2 Notice of Indian Economic Enterprises set aside Feb 2021 1452.280-3 Indian Economic Enterprise Subcontracting Limitations Feb 2021

DIAR 1452.201-70 - Authorities and Delegations (Sep 2011)

1. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

2. The CO will designate a POC at time of award. The POC will be responsible for technical monitoring of the Vendor's performance and deliveries. The POC will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment. The POC for this contract will be:

(Name and contact information will be provided at time of award)

3. The POC is not authorized to perform, formally or informally, any of the following actions:

i. Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract.

ii. Waive or agree to modification of the delivery schedule.

iii. Make any final decision on any contract matter subject to the Disputes Clause; iv. Terminate, for any reason, the Contractor's right to proceed. v. Obligate in any way, the payment of money by the Government.

4. The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible; when the POC has taken an action or has issued direction (written or oral) that the Contractor considers exceeding the POC's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

5. The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

6. The Contractor shall provide copies of all correspondence to the Contracting Officer and the POC.

7. Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the POC acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

3. CUSTOM CLAUSES

BACKGROUND INVESTIGATION (Revised 04/01/2020) In accordance with 25 U.S.C. § 3201 et seq. (Pub. L. 101-630), the Indian Child Protection and Family Violence Prevention Act; 34 U.C.C. § 20351, et seq. (Pub. L. 101-647), the Crime Control Act of 1990, as amended; and 441 Departmental Manual, Personnel Security and Suitability Requirements, all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background

Upgrade Surveillance Camera with installation Page 6 of 34 investigation and determination of suitability for employment. Accordingly, all such positions require a favorable background screening by the Bureau of Indian Education (BIE), Personnel Security and Suitability Program and a favorable background investigation by the Defense Counterintelligence Service Agency (DCSA).

The documentation required to initiate a background investigation shall be completed for any Contractor employee that will be onsite during the contract’s performance or have access to Personally Identifiable Information (PII).

The complete submittal of the background investigation paperwork to the BIA/BIE will be accomplished within 14 days after contract award for service contracts or, for construction contracts, before a Notice to Proceed (NTP) is issued by the Contracting Officer. Pending the successful completion of a background investigation by the BIA/BIE and/or DCSA, the Contractor who has been granted a favorable screening (applicant and suitability) determination must, at all times, remain within sight and under the supervision of a Government employee (or other person designated by the Contracting Officer Representative (COR), who has successfully completed the background investigation.

If an unfavorable screening (applicant and suitability) determination is made, an employee shall not be allowed onsite. If the Contractor’s employees are found onsite, without the proper authorization, the employee will face legal liability and the Contractor may have their contract terminated for default. Additionally, the individual and/ or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determination is made and may be deemed ineligible for contract award. If an unfavorable final background investigation determination is made, the contract may be terminated and the employee in question shall not be authorized to provide service to the BIA/BIE if the services involve contact with or regular control over Indian children.

It is solely the COR’s responsibility to initiate background checks for all Contractors and their employees in the BIE BEARCUBS system, which includes but is not limited to appropriate investigative forms and/or inquiries about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation.

The Contracting Officer will consult with the COR when questions arise as to whether or not the scope of work of a contract requires background investigations for contractor personnel. If the Contracting Officer or COR believes the scope of work performed by contract personnel should not require a background investigation, the Personnel Security Officer will be contacted for concurrence and has the final authority to determine if background investigation(s) are required. (End of Clause)

Contractor Performance Assessment Reporting System (December 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web- based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an

Upgrade Surveillance Camera with installation Page 7 of 34 automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Clause)

CONTRACT CLOSEOUT

The contract closeout process shall begin as soon as possible after the contract is physically completed.

This means that the contractor has delivered the required supplies/services and the Government has inspected and accepted them.

At the outset of this process, the Contractor and Government shall review the contract funds status of any excess funds the Government might de-obligate.

Partial Closeout: Upon expiration of a contract line-item number (CLIN) the Contractor and Government shall perform partial closeout to de-obligate excess funds, as applicable. The Government will execute a bilateral modification and present it to the Contractor for signature. The Contractor shall review and process the modification in a timely manner. In the event of a discrepancy, the Contractor shall promptly notify and work with the Government to quickly resolve the discrepancy to allow for closeout.

Final Closeout: Upon expiration of the contract, base year and each exercised option, the Contractor and Government shall commence with final contract closeout. The Government will execute a bilateral modification to de-obligate excess funds and present to the Contractor for signature. The Contractor shall review and process the modification in a timely manner. In the event of a discrepancy, the Contractor shall promptly notify and work with the Government to quickly resolve the discrepancy to allow for closeout.

CPARS: This contract is subject to Contractor performance assessment reporting. The Contractor shall ensure that full cooperation is being provided to allow for timely completion if past performance evaluations.

http://www.cpars.gov/ http://www.cpars.gov/

Upgrade Surveillance Camera with installation Page 8 of 34

Payment and Claims: To allow for closeout, the Contractor shall submit all invoices and claims in a timely manner during contract performance as well as submit a final invoice upon completion of the base year and each exercised option year. The Contractor shall actively monitor invoices or claims submitted to the Government to ensure all payments due were received.

PAYMENT FOR UNATHORIZED WORK

No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

RELEASE OF NEWS INFORMATION

No news release (including photographs and films, public announcements, denial or confirmation of same) on any part of the subject matter of this effort or any phase of any program hereunder shall be made without the prior written approval of the Contracting Officer.

NOTICE REGARDING LATE DELIVERY/DELAY PEFORMANCE

The contractor will immediately notify the Contracting Officer in writing in the event the contractor encounters difficulty in performance by giving pertinent details, including the date by which it expects to complete performance or make delivery. However, the notification will be informal only in character and will not be construed as a waiver by the Government of any contractual delivery schedule or date, or any rights or remedies provided by law or under this effort.

REPORTING MATTERS INVOLVNIG FRAUD, MISMANAGEMENT, WASTE AND ABUSE

Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in DOI funded programs is encouraged to report such matters to the DOI Inspector General’s Office in writing or on the Inspector General’s Hotline. The toll-free number is 1-800-424-5081. All telephone calls will be handled confidentially. One may also fill out an online form at http://www.doi.gov/oig/index.cfm. Additionally, the IG may be contacted through its mailing address:

U.S. Department of the Interior

Office of Inspector General

1849 C Street NW - Mail Stop 4428

Washington, D.C. 20240 (End of Clause)

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment Number Title Notes

1 STATEMENT OF WORK

2 SERVICE WAGE RATES

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ATTACHMENT 1 – STATEMENT OF WORK

New Mexico Navajo Central Facility Management Agency

Navajo Department of Corrections Crownpoint Judicial Complex

Scope of Work (SOW)

Project Title: Replace Outdated Surveillance Camera System in the Corrections Adult Holding Cells

Project Location: Crownpoint Judicial Complex 2925a NM-371

Crownpoint, NM 87313

1. Project Description

The Crownpoint Corrections Department requires the replacement and upgrade of its existing surveillance system to ensure continuous 24-hour monitoring in compliance with nationally recognized detention facility standards and federal oversight requirements. Guidance from the National Institute of Corrections (NIC) and standards established by the American Correctional Association (ACA) require constant supervision of detainees to maintain safety, security, and liability protection.

The current surveillance system is non-operational. Cameras are not recording, and there is no capability to review footage in critical areas. This deficiency has already impacted the facility’s ability to provide video evidence for incidents, including those associated with federal tort claims, creating significant liability exposure.

2. Objective

The objective of this project is to procure, install, configure, and fully implement a modern, fully functional surveillance system that:

• Provides continuous 24/7 video monitoring and recording

• Enables reliable video playback and retrieval

• Enhances facility security and operational oversight

• Ensures compliance with NIC and ACA standards

• Reduces institutional risk and liability

3. Scope of Services

The contractor shall provide all labor, materials, equipment, and technical expertise necessary to complete the following:

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3.1 System Replacement and Installation

• Remove and properly dispose of or decommission existing non-functional surveillance equipment

• Furnish and install a complete surveillance system, including all required hardware and software components

• Install and configure a Network Video Recorder (NVR) system with RAID configuration for redundancy and data protection

3.2 Equipment and Components

The system shall include, but is not limited to, the following:

• Milestone Husky NVR with RAID configuration

• 4-post 2U sliding NVR rack mount kit

• Remote KVM assembly kit

• Dell Video Wall Server

• Dell Video Operator/Client PC

• Dell 24-inch monitor(s)

• Samsung BED Series TV(s) for video wall display

• Full-motion large display mount kit (43”–90”, 120 lb capacity)

• Milestone video management software licenses

3.3 System Configuration and Integration

• Configure all hardware and software for full system functionality

• Ensure all cameras (existing or new, if applicable) are integrated into the system

• Establish secure network connectivity for monitoring and data storage

• Configure user access controls and permissions

• Ensure system supports real-time monitoring and historical playback

3.4 Video Monitoring and Storage

• Provide continuous 24-hour recording capability

• Ensure sufficient storage capacity for retention in accordance with facility policy and applicable standards

• Configure RAID storage for redundancy and data protection

3.5 Testing and Commissioning

• Perform full system testing to ensure all components are operational

• Verify recording, playback, and video retrieval functionality

• Conduct system acceptance testing with facility staff

3.6 Training

• Provide on-site training for designated staff on system operation, monitoring, and basic troubleshooting

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• Provide user manuals and system documentation

4. Deliverables

The contractor shall provide:

• Fully installed and operational surveillance system

• System configuration documentation

• User manuals and training materials

• Warranty information for all equipment

• Final system acceptance report

5. Performance Requirements

• System must operate continuously (24/7) without interruption

• All critical areas must have reliable video coverage

• Video must be accessible for live monitoring and playback

• System must comply with applicable NIC and ACA standards

6. Period of Performance

The contractor shall complete all work within a mutually agreed-upon timeframe from the date of award.

7. Warranty and Support

• Provide manufacturer warranties for all equipment

• Provide technical support and service for a specified warranty period

• Ensure timely response for system issues or failures

8. Security and Compliance

• All work must comply with federal, tribal, and facility security requirements

• Contractor personnel may be subject to background checks and facility access protocols

9. Points of Contact

BIE Technical Point of Contact:

Project Manager (PM) / Contracting Officer’s Representative (COR) Tommy Belone, Facility Manager

Phone: (505)584-0626

Email: tommy.belone@bie.edu

Maintenance Point of Contact: Anders Perry, Maintenance Worker Phone: (505)567-9706 mailto:tommy.belone@bie.edu

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Email: anders.perry@bie.edu

End of Scope of Work

ATTACHMENT 2 – SERVICE WAGE RATES

OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS

ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5451 Daniel W. Simms Division of | Revision No.: 29 Director Wage Determinations| Date Of Last Revision: 8/13/2026

State: New Mexico

Area: New Mexico Counties of Cibola, Colfax, McKinley, Mora, Rio Arriba, San Miguel and Taos mailto:anders.perry@bie.eduTop

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**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 18.02 01012 - Accounting Clerk II 20.22 01013 - Accounting Clerk III 22.62 01020 - Administrative Assistant 36.70 01035 - Court Reporter 20.50 01041 - Customer Service Representative I 14.77 01042 - Customer Service Representative II 16.12 01043 - Customer Service Representative III 18.11 01051 - Data Entry Operator I 14.97 01052 - Data Entry Operator II 16.33 01060 - Dispatcher, Motor Vehicle 21.00 01070 - Document Preparation Clerk 16.33 01090 - Duplicating Machine Operator 16.33 01111 - General Clerk I 15.68 01112 - General Clerk II 17.11 01113 - General Clerk III 19.20 01120 - Housing Referral Assistant 22.86 01141 - Messenger Courier 13.31 01191 - Order Clerk I 14.97 01192 - Order Clerk II 16.33 01261 - Personnel Assistant (Employment) I 18.74 01262 - Personnel Assistant (Employment) II 20.97 01263 - Personnel Assistant (Employment) III 23.36 01270 - Production Control Clerk 23.17 01290 - Rental Clerk 16.49 01300 - Scheduler, Maintenance 18.32 01311 - Secretary I 18.32 01312 - Secretary II 20.50 01313 - Secretary III 22.86

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01320 - Service Order Dispatcher 18.77 01410 - Supply Technician 36.70 01420 - Survey Worker 20.50 01460 - Switchboard Operator/Receptionist 16.79 01531 - Travel Clerk I 16.33 01532 - Travel Clerk II 18.32 01533 - Travel Clerk III 20.50 01611 - Word Processor I 16.33 01612 - Word Processor II 18.32 01613 - Word Processor III 20.50

05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass 24.05 05010 - Automotive Electrician 18.64 05040 - Automotive Glass Installer 17.25 05070 - Automotive Worker 17.25 05110 - Mobile Equipment Servicer 14.45 05130 - Motor Equipment Metal Mechanic 20.04 05160 - Motor Equipment Metal Worker 17.25 05190 - Motor Vehicle Mechanic 20.04 05220 - Motor Vehicle Mechanic Helper 13.62 05250 - Motor Vehicle Upholstery Worker 15.86 05280 - Motor Vehicle Wrecker 17.25 05310 - Painter, Automotive 18.64 05340 - Radiator Repair Specialist 17.25 05370 - Tire Repairer 15.05 05400 - Transmission Repair Specialist 20.04

07000 - Food Preparation And Service Occupations 07010 - Baker 15.92 07041 - Cook I 17.57 07042 - Cook II 20.97 07070 - Dishwasher 14.00 07130 - Food Service Worker 14.67 07210 - Meat Cutter 19.10 07260 - Waiter/Waitress 15.25

09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter 27.93 09040 - Furniture Handler 16.01 09080 - Furniture Refinisher 27.93 09090 - Furniture Refinisher Helper 19.53

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09110 - Furniture Repairer, Minor 23.76 09130 - Upholsterer 27.93

11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 13.28 11060 - Elevator Operator 17.82 11090 - Gardener 24.28 11122 - Housekeeping Aide 17.82 11150 - Janitor 17.82 11210 - Laborer, Grounds Maintenance 17.94 11240 - Maid or Houseman 13.85 11260 - Pruner 17.12 11270 - Tractor Operator 21.89 11330 - Trail Maintenance Worker 17.94 11360 - Window Cleaner 18.67

12000 - Health Occupations 12010 - Ambulance Driver 17.82 12011 - Breath Alcohol Technician 28.01 12012 - Certified Occupational Therapist Assistant 38.43 12015 - Certified Physical Therapist Assistant 35.44 12020 - Dental Assistant 22.02 12025 - Dental Hygienist 47.41 12030 - EKG Technician 42.45 12035 - Electroneurodiagnostic Technologist 42.45 12040 - Emergency Medical Technician 17.82 12071 - Licensed Practical Nurse I 25.04 12072 - Licensed Practical Nurse II 28.01 12073 - Licensed Practical Nurse III 31.24 12100 - Medical Assistant 19.33 12130 - Medical Laboratory Technician 27.12 12160 - Medical Record Clerk 22.77 12190 - Medical Record Technician 25.47 12195 - Medical Transcriptionist 25.04 12210 - Nuclear Medicine Technologist 61.57 12221 - Nursing Assistant I 15.18 12222 - Nursing Assistant II 17.07 12223 - Nursing Assistant III 18.63 12224 - Nursing Assistant IV 20.90 12235 - Optical Dispenser 28.01 12236 - Optical Technician 25.04 12250 - Pharmacy Technician 22.60

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12280 - Phlebotomist 24.16 12305 - Radiologic Technologist 40.33 12311 - Registered Nurse I 27.99 12312 - Registered Nurse II 34.24 12313 - Registered Nurse II, Specialist 34.24 12314 - Registered Nurse III 41.42 12315 - Registered Nurse III, Anesthetist 41.42 12316 - Registered Nurse IV 49.65 12317 - Scheduler (Drug and Alcohol Testing) 34.70 12320 - Substance Abuse Treatment Counselor 31.37

13000 - Information And Arts Occupations 13011 - Exhibits Specialist I 19.91 13012 - Exhibits Specialist II 24.67 13013 - Exhibits Specialist III 30.18 13041 - Illustrator I 19.91 13042 - Illustrator II 24.67 13043 - Illustrator III 30.18 13047 - Librarian 27.32 13050 - Library Aide/Clerk 14.88 13054 - Library Information Technology Systems Administrator 24.67 13058 - Library Technician 18.02 13061 - Media Specialist I 17.80 13062 - Media Specialist II 19.91 13063 - Media Specialist III 22.21 13071 - Photographer I 17.80 13072 - Photographer II 19.91 13073 - Photographer III 24.67 13074 - Photographer IV 30.18 13075 - Photographer V 36.52 13090 - Technical Order Library Clerk 18.82 13110 - Video Teleconference Technician 18.57

14000 - Information Technology Occupations 14041 - Computer Operator I 21.26 14042 - Computer Operator II 23.78 14043 - Computer Operator III 26.52 14044 - Computer Operator IV 29.47 14045 - Computer Operator V 32.63 14071 - Computer Programmer I (see 1) 27.12 14072 - Computer Programmer II (see 1)

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14073 - Computer Programmer III (see 1) 14074 - Computer Programmer IV (see 1) 14101 - Computer Systems Analyst I (see 1) 14102 - Computer Systems Analyst II (see 1) 14103 - Computer Systems Analyst III (see 1) 14150 - Peripheral Equipment Operator 21.26 14160 - Personal Computer Support Technician 29.47 14170 - System Support Specialist 32.63

15000 - Instructional Occupations 15010 - Aircrew Training Devices Instructor (Non-Rated) 35.42 15020 - Aircrew Training Devices Instructor (Rated) 42.85 15030 - Air Crew Training Devices Instructor (Pilot) 51.38 15050 - Computer Based Training Specialist / Instructor 35.42 15060 - Educational Technologist 35.26 15070 - Flight Instructor (Pilot) 51.38 15080 - Graphic Artist 30.33 15085 - Maintenance Test Pilot, Fixed, Jet/Prop 51.38 15086 - Maintenance Test Pilot, Rotary Wing 51.38 15088 - Non-Maintenance Test/Co-Pilot 51.38 15090 - Technical Instructor 28.26 15095 - Technical Instructor/Course Developer 36.70 15110 - Test Proctor 22.81 15120 - Tutor 22.81

16000 - Laundry, Dry-Cleaning, Pressing And Related Occupations 16010 - Assembler 14.83 16030 - Counter Attendant 14.83 16040 - Dry Cleaner 16.96 16070 - Finisher, Flatwork, Machine 14.83 16090 - Presser, Hand 14.83 16110 - Presser, Machine, Drycleaning 14.83 16130 - Presser, Machine, Shirts 14.83 16160 - Presser, Machine, Wearing Apparel, Laundry 14.83 16190 - Sewing Machine Operator 17.67 16220 - Tailor 18.39 16250 - Washer, Machine 15.54

19000 - Machine Tool Operation And Repair Occupations

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19010 - Machine-Tool Operator (Tool Room) 27.93 19040 - Tool And Die Maker 35.64

21000 - Materials Handling And Packing Occupations 21020 - Forklift Operator 20.80 21030 - Material Coordinator 25.49 21040 - Material Expediter 25.49 21050 - Material Handling Laborer 17.22 21071 - Order Filler 17.45 21080 - Production Line Worker (Food Processing) 20.80 21110 - Shipping Packer 18.11 21130 - Shipping/Receiving Clerk 18.11 21140 - Store Worker I 15.83 21150 - Stock Clerk 19.28 21210 - Tools And Parts Attendant 20.80 21410 - Warehouse Specialist 20.80

23000 - Mechanics And Maintenance And Repair Occupations 23010 - Aerospace Structural Welder 31.91 23019 - Aircraft Logs and Records Technician 23.76 23021 - Aircraft Mechanic I 30.03 23022 - Aircraft Mechanic II 31.91 23023 - Aircraft Mechanic III 33.80 23040 - Aircraft Mechanic Helper 19.53 23050 - Aircraft, Painter 27.93 23060 - Aircraft Servicer 23.76 23070 - Aircraft Survival Flight Equipment Technician 27.93 23080 - Aircraft Worker 25.85 23091 - Aircrew Life Support Equipment (ALSE) Mechanic I 25.85 23092 - Aircrew Life Support Equipment (ALSE) Mechanic II 30.03 23110 - Appliance Mechanic 27.93 23120 - Bicycle Repairer 21.66 23125 - Cable Splicer 39.17 23130 - Carpenter, Maintenance 22.68 23140 - Carpet Layer 25.85 23160 - Electrician, Maintenance 28.62 23181 - Electronics Technician Maintenance I 27.68 23182 - Electronics Technician Maintenance II 30.05 23183 - Electronics Technician Maintenance III 32.42

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23260 - Fabric Worker 23.76 23290 - Fire Alarm System Mechanic 30.03 23310 - Fire Extinguisher Repairer 21.66 23311 - Fuel Distribution System Mechanic 30.03 23312 - Fuel Distribution System Operator 21.66 23370 - General Maintenance Worker 19.90 23380 - Ground Support Equipment Mechanic 30.03 23381 - Ground Support Equipment Servicer 23.76 23382 - Ground Support Equipment Worker 25.85 23391 - Gunsmith I 21.66 23392 - Gunsmith II 25.85 23393 - Gunsmith III 30.03 23410 - Heating, Ventilation And Air-Conditioning Mechanic 24.14 23411 - Heating, Ventilation And Air Contidioning Mechanic (Research Facility) 23.56 23430 - Heavy Equipment Mechanic 32.06 23440 - Heavy Equipment Operator 24.56 23460 - Instrument Mechanic 30.03 23465 - Laboratory/Shelter Mechanic 27.93 23470 - Laborer 17.22 23510 - Locksmith 27.93 23530 - Machinery Maintenance Mechanic 33.05 23550 - Machinist, Maintenance 37.65 23580 - Maintenance Trades Helper 16.01 23591 - Metrology Technician I 30.03 23592 - Metrology Technician II 31.91 23593 - Metrology Technician III 33.80 23640 - Millwright 30.03 23710 - Office Appliance Repairer 27.93 23760 - Painter, Maintenance 23.30 23790 - Pipefitter, Maintenance 26.38 23810 - Plumber, Maintenance 24.53 23820 - Pneudraulic Systems Mechanic 30.03 23850 - Rigger 30.03 23870 - Scale Mechanic 25.85 23890 - Sheet-Metal Worker, Maintenance 30.03 23910 - Small Engine Mechanic 25.85 23931 - Telecommunications Mechanic I 34.32 23932 - Telecommunications Mechanic II 36.50 23950 - Telephone Lineman 30.03 23960 - Welder, Combination, Maintenance 29.62

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23965 - Well Driller 30.03 23970 - Woodcraft Worker 30.03 23980 - Woodworker 21.66

24000 - Personal Needs Occupations 24550 - Case Manager 22.96 24570 - Child Care Attendant 15.31 24580 - Child Care Center Clerk 19.67 24610 - Chore Aide 13.22 24620 - Family Readiness And Support Services Coordinator 22.96 24630 - Homemaker 22.96

25000 - Plant And System Operations Occupations 25010 - Boiler Tender 26.12 25040 - Sewage Plant Operator 20.15 25070 - Stationary Engineer 26.12 25190 - Ventilation Equipment Tender 17.01 25210 - Water Treatment Plant Operator 19.94

27000 - Protective Service Occupations 27004 - Alarm Monitor 19.50 27007 - Baggage Inspector 18.92 27008 - Corrections Officer 22.32 27010 - Court Security Officer 20.62 27030 - Detection Dog Handler 21.16 27040 - Detention…

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File details come from the government source that posted it. Updated Sep 15, 2026.