SOW_Ojo_Encino_Lower_Grade_Playground_Rev_April_1__2024.docx

STATEMENT OF WORK

Design-Build Services for Ojo Encino Day School

Lower Grade Playground Upgrade Project

1.0 Location

The project is located at Ojo Encino Day School, Cuba, NM. The school is located about 40 miles west of Cuba, NM off highway Navajo Route N49.

2.0 Background

This project will be a design-build project for the lower grades located at Ojo Encino Day School, a K (Kindergarten) through 8th grade school with a current enrollment of 173 students.

Work includes the design and construction of a playground for ages 4-8; the demolition and disposal of existing playground equipment; site preparation for new playground; new ADA/Division of Safety and Risk Management (DSRM) compliant safety surfacing; site furnishings.

3.0 Offeror Requirements

Offerors must be Prime Contractors licensed by the State of New Mexico and/or Arizona. Provide a copy of Contractor’s License when submitting a proposal.

Offerors are strongly encouraged to conduct a site visit during the bidding phase at no charge to the Government via advanced arrangements with Barbara Hanson, Facility Manager, New Mexico Navajo Central Agency.

Offeror shall be a manufacturer certified installer and have a National Recreation and Park Association certified playground safety inspector on staff.

4.0 Scope of Work

4.1 The design-build contractor shall furnish all labor, tools, equipment, transportation, materials, services, and necessary to design and construct the playground; all playground equipment; canopy structures; installation of a pour in place surface on the existing playground; and associated site improvements as specified and described.

4.2 The contractor shall be responsible for the professional quality, technical accuracy, verification of measurements, timely completion, and restoration of the area.

5.0 Applicable Codes and Standards

5.1 U.S. Consumer Products Safety Commission (CPSC) “Public Playground Safety Handbook”.

5.2 ASTM International (ASTM) Standard F 1487 for Standard Consumer Safety Performance Specification for Playground Equipment for Public Use.

5.3 Americans with Disabilities Act (ADA) Accessibility Guidelines for Play Areas.

5.4 Americans with Disability Guidelines for Buildings and Facilities.

5.5 All playground and surfacing are required to be certified by the International Play Equipment Manufacturers Association.

5.6 The construction documents shall comply with current laws, codes, and guidelines contained in the “Safety, Health, and Accessibility Guidelines for Architects, Engineers, and Design Firms”, Indian Affairs Division of Safety and Risk Management, dated May 2020.

5.7 The NFPA 5000, Building Construction and Safety Code applies to this project.

5.8 Fully compliant with Americans with Disabilities Act/Architectural Barriers Act Guidelines (ADAABAG).

5.9 25 IAM, Chapter 1.5.D.7and Chapter 2.5.E.7

5.10 BIA Safety and Health Handbook, Topics 26.9i.

5.11 Design services shall be provided in compliance with the BIA School Facilities Design Handbook and Space Templates, March 30, 2007.

6.0 Project Design Requirements

6.1 After contract award to the successful Contractor, a site visit and meeting will be held with Bureau of Indian Education school and Agency Facility Management staff to review/discuss the contract work requirements.

6.2 The design-build contractor will provide comprehensive design-build construction documents. The design-build contractor will use only licensed or registered professional architects and engineers to prepare the drawings and specifications as required for the project. The drawings and specifications shall bear the registration stamp or seal of the registered professional responsible for their preparation.

6.3 Remove existing soft landing playground rubber tiles.

6.4 Provide new poured in place solid playground surface.

6.5 Remove existing playground equipment and replace with requested new equipment listed in item 6.8.

6.6 Existing canopy shade structure shall remain.

6.7 Design and installation must be reviewed by the Division of Safety and Risk Management, Indian Affairs, before removal and installation.

6.8 Provide new playground surface with new equipment for ages 4-8 years old as follows:

· Play Stations to be provided:

2 Inclusive Play Activities Cocoons 1 Playhouse 1 – 4 ft Log Tunnel/Crawl 1 Pup Tent Climber 2 Window Planter Panels with posts 1 Rhythm Wall/Sensory Play Music Panels 1 Safari Composite model

· Poured in place solid surface is required with ADA accessibility to the playground and the equipment.

· Provide playground shade and seating per design.

· Provide a bike path on the inside perimeter of the playground

· Provide new exit gate, to exit out of the playground on the eastside

· ADA accessibility to the play equipment.

· ADA accessible play equipment per code

· Shade structure or shade cloth over the new play equipment

· Principal shall make all color selections

· Principal shall approve final play equipment selections and layout

· See Attachments of Play Equipment

6.9 All new shade structures require engineered and sealed drawings.

7.0 Playground Design and Equipment Requirements

7.1 Playground equipment and surfacing are required to be IPEMA Certified.

7.2 Access for maintenance is required with a minimum opening of 10’-0” clear for installation; 12’-0” is preferred.

7.3 Provide a minimum of 8’-0” between playground walls and other items for access.

7.4 Utilities are not permitted to pass through, over or under play areas. This includes water, sanitary sewer, electrical, gas, communication cables, etc.

7.5 Surfaces adjacent to play areas must be paved or treated to control erosion and for ease of maintenance.

7.6 No site drainage or roof drainage is allowed to enter playground or play equipment containment areas. Play equipment cannot be installed within ponding areas.

7.7 All permanent playground equipment must be installed within concrete borders with ADA compliant access.

7.8 All new play structures must include ADA accessible play equipment. Playground must have an accessible path leading to the play area. ADA accessibility shall comply with the most current publication of “Guide to ADA Accessibility Guidelines for Play Areas” as published by the Architectural and Transportation Barriers Compliance Board.

7.8.1 All landings shall be ADA compliant.

7.8.2. All slopes must be ADA compliant.

7.9 Include a trash receptacle designed for exterior use.

7.10 Arch swings are preferred. If single post swings, they must be clamp attached, and no more than 3 bays.

7.11 Provide drainage out of the play area.

7.12 Equipment with built in shade structures or shade structures over large pieces of equipment is preferred. All shade structures require sealed engineer drawings.

7.13 A poured in place surfacing for 8’ Fall Height is required.

7.14 All equipment shall be purchased from a playground equipment manufacturer with adequate product liability insurance. Manufacturers’ representatives shall include a Certified Playground Safety Inspector (CPSI).

7.15 The International Playground Equipment Manufacturers Association (IPEMA) must certify all components of the purchased equipment.

8.0 Installation Requirements

8.1 Design drawings and specifications shall be submitted to the principal for review and approval. Playground equipment colors to be selected by owner.

8.2 After approval by the principal, design drawings and specifications shall be submitted to Barbara Hanson, Facility Manager, New Mexico Navajo Central Agency, for submission to the BIA Division of Safety and Risk Management (DSRM) for review and approval.

8.3 DSRM approved Architectural and Engineering construction drawings shall be used to construct the project. All proposed designs and drawings must be reviewed and approved prior to ordering any materials and installation.

8.4 Five (4) sets of the STAMPED design documents, full size drawings and specifications, shall be submitted at the 100% completion for review by the school, New Mexico Navajo Central Agency, and BIA DSRM.

8.5 All equipment shall be installed according to manufacturer specifications and meet current industry standards.

8.6 The installation must have on-site CPSI certified personnel to oversee the installation.

8.7 No other organization or persons may install playground equipment on school grounds without approval by Bureau personnel.

8.8. Installation shall include a meeting with key school personnel. The meeting should include information on conducting a team inspection and how the equipment is to be used.

8.9 Provide final as-built drawings and specifications in AutoCAD, latest release software, and submitted on electronic storage. Provide final operation manuals, operating instructions, and other closeout documents.

8.10 Prior to Final Acceptance by the Owner, the Contractor shall provide an "As-Built" drawing which documents that each piece of play equipment is constructed with the required use zone and that no use zones overlap.

8.11 Prior to Final Acceptance by the Owner the Contractor shall provide written certification that each piece of play equipment has been inspected by an independent third party National Recreation and Park Association certified playground safety inspector, and the construction and installation of each piece of equipment fully complies with the ASTM F-1487-11 and the U.S. Consumer Product Safety Commission (CPSC) Handbook for Public Playground Safety.

9.0 Pre-Construction Submittals

The Contractor shall submit a Health and Safety plan in accordance with 29 CFR 1910.120 that is protective of workers and the public.

10.0 Work Schedule

The work shall be performed on Monday through Friday between the hours of 8:00 AM and 4:30 PM local time. Alternate time schedule shall be preapproved by the Contracting Officer.

11.0 Special Requirements

11.1 Offerors are strongly encouraged to conduct a site visit during the bidding phase at no charge to the Government via advanced arrangements with Barbara Hanson, Facility Manager, New Mexico Navajo Central Agency.

11.2 The Contractor is responsible and required to pay the Navajo Nation Business Activity Tax.

Contact The Office of the Navajo Tax Commission – Navajo Nation at 928-871-6681 or visit the website: www.tax.navajo-nsn.gov.

In addition, local and state gross receipt taxes shall be paid by the Contractor.

11.3 Contractor must be licensed in the State of New Mexico. Provide a copy of Contractor’s License to the Contracting Officer.

11.4 Temporary Utilities.

Contractor shall arrange with local utility companies for temporary connections and payment arrangements.

11.5 Contractor shall be responsible to contact, schedule and pay for blue staking services for natural gas, electrical, telephone and other utilities not shown on the BIA proposed route map. In the event a utility line is damaged by the Contractor during the construction period, the Contractor shall immediately repair or replace the damaged utility line at no cost to the Government.

11.6 The Contractor shall comply with current COVID check guidelines at the school location.

11.7 Any unsafe work practices shall be reported to Mr. Harrison Nez, Agency Safety Officer (505)786-6191 for immediate resolution.

12.0 Security Requirements

In accordance with the U.S.C. 3207, Indian Child Protection and Family Violence Prevention Act, 42 U.S.C. 13041, Crime Control Act of 1990, and Department Manual 441 (441 DM 5), Personnel Security and Suitability Requirements, the Construction Foreman and Alternate on the job site are required to undergo a background and fingerprint check.

13.0 Period of Performance

The Period of Performance shall be 150 calendar days from the date of Notice to Proceed.

14.0 Payment and Closeout

Completed work shall be approved and signed off by Barbara Hanson, (COR) after the following are completed:

· Final inspection performed by Principal, School Maintenance Worker and Contractor

· Training of local school staff designated by the principal.

· Final Inspection by Division of Safety and Risk Management

· Warranty and any operating manuals are provided to Barbara Hanson.

The final invoice shall be submitted in accordance with the contract and certified completion of the project.

15.0 Technical Consultation and Coordination

Contact Barbara Hanson, Facility Manager, New Mexico Navajo Central Agency, Contracting Officer’s Representative (COR) at 505-786-6168 for questions or discussions regarding technical matters relative to the services required.

Prepared by: Barbara Hanson, Facility Manager, NMNCA