Attachment_1_-_Performance_Work_Statement.pdf

Bureau of Indian Education Family & Child Education Program

PERFORMANCE WORK STATEMENT

A. Background The Bureau of Indian Education serves as a State Education Agency (SEA) for 187 elementary and secondary schools and dormitories serving students located in 23 states on 63 American Indian reservations. The BIEs only funded early childhood education system and approved model is the Family and Child Education (FACE) Program. BIE FACE program implements culturally appropriate family literacy, school and community connections, adult and early childhood education, parental involvement model that provides for and promotes educational services for children from prenatal through preschool and their parents. The FACE model has three main components: 1) family enrichment /home-based services for prenatal to 3 years old, 2) preschool/center-based services for 4 to 5-year-olds, 3) adult education services. The FACE construct is referred to by either “program” the overall federal entity, or “site” local individual programs. The FACE program is managed and led by the BIE early childhood education staff within the Office of Sovereignty in Indian Education.

B. Period of Performance (POP) The Period of Performance (PoP) includes one base period of one year with four additional option years.

Further, a contingency of up to six months may be exercised. The PoP is expected to begin within 5 days after award.

C. Place of Performance

Please see Appendix A, FACE Program Locations

D. Scope The purpose of the Bureau of Indian Education’s (BIE) early childhood education office is to provide a Family and Child Education (FACE) program that is grounded in Native Values. The program focuses on a community-centric model where collaboration with the family/caregivers/guardians, local resources and school are critical to a students’ academic and social-emotional success. This includes parenting education that supports student social-emotional development and academic achievement beginning in the earliest years of life with resources guiding daily involvement of family/caregivers/guardians that are developmentally appropriate.

The research on early childhood education has identified several indicators for student academic success.

When these indicators are present to include consistent and positive family/caregivers/guardians’ involvement, a student’s social-emotional and academic success are impacted. These and other indicators are included in the FACE comprehensive evaluation plan to ensure the development and implementation of a quality FACE model. Recent evaluations conclude that the BIE FACE Program has increased the educational attainments of its participants both academically and socially.

The overall goals of the BIE FACE Program are below and encompass the six identified focus areas to support implementation: engagement, culture and language, curriculum & assessment, transition plans/transitioning, readiness strategies, and data collection.

•Support primary family/caregivers/guardians in their role as their child’s first and most influential teacher.

•Strengthen family-school-community connections.

•Increase family/caregivers/guardians’ participation in their child’s learning and expectations for academic achievement.

•Support and celebrate the unique cultural and linguistic diversity of each American Indian community served by the program.

•Promote lifelong learning and school readiness.

The FACE Program addresses national educational goals as identified in the Every Student Succeeds Act (ESSA).

E. Performance Objectives

Within the SIE office the BIE FACE Leadership manages, monitors and funds the FACE program which is divided into two categories “overall program” and “site” specific. The FACE program includes 48 plus sites. Each site in collaboration with BIE FACE Leadership will determine how to implement the Preschool (center-based), Family Enrichment (home-based), and Adult Education components described in this document. FACE sites will designate if these components are to be offered together or separately. The number of sites is fluid and will be determined each year through the FACE new and reapplication process.

OBJECTIVE 1: Provide FACE program with professional support for regional training and the annual national conference. Contract and procure a suitable venue for each regional and national conference in a location designated by BIE FACE leadership. Other support for these activities will include but not be limited to, custom online event registration, graphics, media, speaker/presenter coordination, special event coordination, promotional branding, conference communications, conference logistics and management.

Meet with BIE FACE leadership biweekly for all training and conference planning needs.

OBJECTIVE 2: Provide both the FACE program and individual sites with communication and media support for their culture, language, community outreach, enrollment and recruitment needs. Provide a social media tool kit for outreach and recruitment and a program/site-specific photo library. Work with BIE Leadership to produce a monthly FACE newsletter to maintain consistent communication around all initiatives, goals, training, and resources. Meet with BIE FACE leadership weekly for program and site planning initiatives and individual site visits. Attend site visits with the team. Work with individual sites to develop specific resources.

OBJECTIVE 3: Provide support for all professional reports both electronic and print. Support the BIE FACE data team with the design and forward-facing presence of their designated platform. All qualitative and quantitative data collected through the BIE FACE data system will be used to measure achievement, set professional development priorities, and map continuous improvements for both the FACE program and individual sites.

F. Skills and Knowledge The contractor shall provide qualified personnel with relevant experience and domain knowledge in line with this task's statement of work, in terms of necessary skills at the requisite level of knowledge and experience.

• Subject matter expert in designing, supporting and launching an indigenous preschool and family engagement education training and annual conference

• Experience in program implementation, and organizational design/improvement

• Three or more years of demonstrated experience designing, creating and distributing indigenous culturally relevant materials both print and electronic.

• Demonstrated experience supporting locally created outreach tools and resources for enrollment and recruitment.

• Demonstrated experience supporting education implementing initiatives, and professional development opportunities for indigenous culturally relevant programs for preschool-based family engagement

• Knowledge of adult learning strategies that can support presentation development and design

• Highly qualified staff with degrees and/or experience in school communications, media and national event planning

• Ability to support and use quality data and standards to inform continuous program improvement

G. Deliverables The Contractor is required to provide the following deliverables within the designated timeframes:

Deliverable Due Date Delivery Method Review/Approval

Culture and language Program Guide

July 31 Word and PDF once finalized

Gov’t has 10 business days for review; ktr has 10 days to resubmit for approval

New Staff/Admin Training

Annually Aug/Jan

To be determined Topics to be determined based on need/priorities

Small Regional Training

Annually Sep-Jan

To be determined Topics to be determined based on need/priorities

Virtual Training/ Phone Calls/ Coaching

As required

Virtual meetings, SharePoint, etc.

Topics to be determined based on need/priorities

BIE Site visits/ meetings

As required Virtual meetings, SharePoint, In person

Follow the BIE Site review and reporting process

National Conference Every even-numbered year (2026, 2028)

In person Topics to be determined based on need/priorities

Technical Assistance As required Virtual meetings, SharePoint, In person

Topics to be determined based on need/priorities

Data collection/ evaluations/reporting

As required Submitted to BIE Data Team

Follow BIE data collection, process, and protocols

*All activities, resources, terms, products, etc., associated with the FACE program are reviewed and approved by the BIE FACE program. All FACE resources, terms, products, etc., that are designed and/or created for FACE are the sole property of the Federal BIE FACE program. These FACE resources, terms, products, etc. are not to be used or published without Federal BIE FACE program written consent.

H. Quality Assurance The Government will provide a Quality Assurance Surveillance Plan (QASP) to monitor the Contractor’s performance. The QASP will provide oversight help to ensure that service levels reach and maintain the required levels for performance of this task. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP is a living document and may be updated by the Government as necessary. Any updates to the QASP will be provided to the Contractor.

I. Travel Travel may be required by contractor personnel. Travel will be in accordance with Federal Travel Regulations (FTR). All travel plans and requests with associated documents shall be submitted to the Contracting Officer’s Representative (COR) for approval. The intent is to ensure travel supports mission requirements and/or is essential to the contract.

After travel, travel costs with proper documentation (e.g., receipts, copy of credit card statement, etc.) shall be submitted for contractor reimbursement with the applicable invoice. Invoices for travel shall include the name of the traveler, travel itinerary, purpose of travel (event, exercise, workshop, etc.), and any other documentation required by the COR for review, approval, and records. Travel costs that are projected to exceed standard federal travel rates shall be requested and pre-approved in writing by the COR prior to incurring the cost. For further information on Travel Costs, see Reference FAR 31.205-46.

Appendix A, FACE Program Locations

School Site School Type State

Alamo Navajo Community School ND-TC NM American Horse School TC SD Aneth Community School ND-BOS UT Atsá Biyáázh Community School ND-TC NM Baca /Dlo'Ay Azhi Community School ND-BOS NM Beclabito Day School ND-BOS NM Blackwater Community School TC AZ Bread Springs Day School ND-BOS NM Casa Blanca Community School TC AZ Cherokee Central Elementary School TC NC Chief Leschi Schools TC WA Ch'ooshgai Community School ND-TC NM Cove Day School ND-BOS AZ Dischchii'bikoh Community School TC AZ Dunseith Indian Day School BOS ND Dzilth-Na-O-Dith-Hle Community School ND-TC NM Enemy Swim Day School TC SD Fond du Lac Ojibwe School TC MN Gila Crossing Community School TC AZ Greasewood Springs Community School ND-TC AZ Haak’u Community Academy TC NM Hanáádli Community School/Dormitory Inc. ND-TC NM Hannahville Indian School TC MI Jeehdeezá Elementary School ND-BOS AZ Kayenta ND-BOS AZ Kha'p'o Community School TC NM Kin Dah Lichi'i Olta' ND-TC AZ Lac Courte Oreilles Ojibwa School TC WI Leupp Schools, Inc ND-TC AZ Little Singer Community School ND-TC AZ Little Wound School TC SD Many Farms Community School ND-TC AZ Mariano Lake Community School ND-BOS NM Menominee Tribal School TC WI Na'Neelzhiin Ji'Olta (Torreon) ND-TC NM Nazlini Community School ND-TC AZ Ojo Encino Day School ND-BOS NM Oneida Nation School TC WI Pearl River Elementary School TC MS Pine Ridge School BOS SD Pueblo Pintado Community School ND-BOS NM Ramah Navajo/Pine Hill Schools TC NM Rough Rock Community School ND-TC AZ Salt River Elementary School TC AZ

St. Francis Indian School TC SD Tate Topa Tribal School (Four Winds) TC ND Theodore Jamerson Elementary TC ND T'iis Nazbas Community School ND-BOS AZ T'iis Ts'ozi Bi'Olta' (Crownpoint Community School) ND-BOS NM Tohaali Community School ND-BOS NM TóHajiilee Community School ND-TC NM Tse'ii'ahi' Community School ND-BOS NM Wide Ruins Community School ND-TC AZ Wingate Elementary School ND-BOS NM