Sol_140A2321Q0304_Amd_0001.pdf

(x)

140A2321Q0304 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

A23

Albuquerque NM 87104 Suite 352A 1011 Indian School Rd.

Indian Education Acquisition Office

05/27/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/07/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment One (01) done to Request for Quote No. 140A2321Q0304 as follows:

1. To include the Statement of Work and Evaluation Factors:

Scope of Work

Telephone System

1.0 Background: The Taos Day School needs a telephone system that ultimately will have the capacity to be connected to an annunciator system for safety and informational purposes.

The telephone system requested needs to be a VOIP system that works with Category 5 or 6 cabling. The need is urgent since Taos Day School does not have a phone system with intercom capabilities that can reach all staff members in case of a lock down or shelter in

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

CHARMAINE WILLIAMS-JAMES

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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(A) (B) (C) (D) (E) (F)

140A2321Q0304/0001 place. The telephone system that is selected should be able to reach all staff members with synchronicity, and all stakeholders should be able to have the capability to connect both inter and intra agency with the capability of being able to access local and long distance numbers.

The phone system should have the capability to be upgraded throughout the years and include training on system for all stakeholders.

2.0 Scope of Work: The selected vendor will

program and configure phone system based on information gathered during a selected data collection period/ There will be 18 phones that will be connected which will include test configuration and operation of all extensions, including voice mail and intercom set ups that will be utilized from a central base with capabilities to be utilized classroom to classroom, including cafeteria and common areas within school demographics. The selected company will connect system to service provider and test initially, as well on scheduled service to test incoming and out coming services. Selected vendor will distribute and install all headsets to customer identified locations. The vendor will be testing each headset for proper operation. The selected vendor will provide two hours of system training to mall stakeholders. The selected vendor will assure system cutover and sign off.

The vendor will be responsible to dispose of old sy2tem equipment. The vendor will assure that the main school office will have adequate training to utilize phone system for purpose of emergency management and to assure school safety for teachers, staff, parents, and students. Selected vendor will provide ongoing support remotely to assure that selected phone system is up and running to deal with any emergency management situation that may arise. Vendor must assure capability with an outdoors annunciator system that will be aligned at a later date with selected phone system. Vendor should be local, within 150 miles so that they are available for onsite technical assistance.

SECTION M - EVALUATION FACTORS FOR AWARD

M.3 Evaluation Factors:

The following factors in descending order of

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NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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(A) (B) (C) (D) (E) (F)

140A2321Q0304/0001 importance will be evaluated in the determination of a contract award. Award will be made to the lowest priced offeror, whose quotation is conforming to the requirements with the SOW and the evaluation factors herein, will be most advantageous to the Government, and is fair and reasonable. Responses to this RFQ need to address:

3.0 A Cloud Based System will not be allowed due

to BIE security issues

3.01 Local Vendor in New Mexico is needs due to

safety concerns that may, do or have arisen in the past that will require telephone installation vendor on site within 24 hours of designated problem.

3.02 Best practice is that vendor is aware of IT

system and school issues related to connectivity and can troubleshoot on site with 24 or less turn around

3.03 The telephone system will need to be

compatible with adding on annunciator system in the near future that has been awarded in the

MAXIMO system. The vendor must provide specs for a compatible annunciator that is not Cloud based.

3.04- Phone system must provide an intercom system that can connect with buildings and rooms throughout the campus and be able to alert with a button control or ease of use control that will assure communication in event of a lock down or shelter in place event.

3.05 The replacement phone system must not use

current data WAN internet connection. The phone system must use current separate connection, or a new connection may be procured. IP phones may connect to current POE switches. Vendor must work with Telecom department who can configure voice vLAN for access to required devices.

3.06 Onsite troubleshooting and the availability

of on-site technical support to reduce facts that relate to safety issues at the local school level will be addressed in proposal.

Objective: To have a school communication system that will reduce risk of incidence by allowing communication between classrooms, office, cafeteria, and common areas, to increase school efficacy in the areas of safety and communication. The phone system will include ways to notify staff wherever they are on campus of factors that may warrant evacuations, lock downs, and shelter in place. The phone system will also

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140A2321Q0304/0001 increase school efficacy by allowing teachers to communicate room to room, and with the demographic areas of Taos Day School.

Tasks: Create a comprehensive system of communication by providing local and long-distance service.

Create the capability to communicate pertinent and emergency information throughout classrooms, office, cafeteria, and common areas through a consumer-friendly intercom system.

Create a system of communication that can be upgraded to meet future technological needs.

Create a system of on-site and remote support for system operation.

4.0 Delivery: Taos Day School, 200 Rotten Tree

Road, Taos NM 87571

5.0 Government Furnished Property: Non-Applicable

6.0 Security: Vendor must be registered in SAM.gov

7.0 Place of Performance: Taos Day School. 200

Rotten Tree Road, Taos, Nm 87571

8.0 Period of Performance: To be installed with

the 2021 school year

9.0 The vendor must be available on site for

repairs and services of telephone system

2. The set aside is still set for Indian Small

Business Economic Enterprises (ISBEE)

3. The offer due date is set for Friday, May 28, 2021 at 5:00 p.m. (MST) and will not be extended.

4. Email quotes to:

Charmaine.williams-james@bie.edu

ALL OTHER TERMS AND CONDITIONS ARE TO REMAINS THE

SAME IN FULL FORCE AND EFFECT.

Legacy Doc #: IA

Period of Performance: 05/17/2021 to 06/30/2021

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)