Attachment_1_-_SOW__Geographic_Information_Systems__0001.pdf

Attachment 1 - Statement of Work

Bureau of Indian Affairs, Office of Trust Services

Division of Resource Integration and Services

The Division of Resource Integration and Services (DRIS) seeks to provide data integration, workflow and IT system modernization through the use of various IT based solutions. Such as

Geographic Information Systems (GIS) software, training, and application support for the management of natural resources on Indian lands, Tribal and climate resilience grants, forest harvesting, wildland fire analysis, oil and gas management, and other economic analyses for the benefit of our collective stakeholders including Tribes. This is accomplished by providing expert technical support in geospatial data technologies, data management, and program and business analytics which support Indian Affairs (IA) and Tribal government programs. Currently DRIS needs to address the backlog of mapping that needs to be completed to show accurate representations trust lands, incumbrancers on trust lands, and other trust assets recorded in our

Trust Asset Accounting Management System. to develop GIS applications/dashboards to support leadership/Tribal initiatives, assist in parcel mapping, fee-to-trust administration and many other mapping functions provided by DRIS.

STATEMENT OF WORK (SOW)

The Contract staff shall work under the direction of The Branch Chief for the Branch of Geo

Data Examination and Validation and coordinate with federal government GIS specialists, Program Analysts, Physical Scientists and other stakeholders. The contract staff will respond to project requests involving the use of various technologies including but not limited to

Smartsheet.GOV and the ESRI Suite of GIS software. Tasks within these environments and other future technology environments include;

• Mapping of legal land descriptions from Trust Asset and Accounting Management

System (TAAMS) for parcels, tracts, ROW, leases and other incumbrances on Trust

Lands.

• Migrating Land Area Code (LAC) data to ESRI Enterprise Parcel Fabric on the Bureau of

Indian Affairs (BIA) AWS portal.

• Creation of Dashboards and or Dynamic views used for conveying information as well as work progress for DRIS projects.

• Assisting in Fee-To-Trust process and working with the Land Description and Validation

Request (LDEV) Team.

I. CATEGORY ONE: Experienced GIS Support

Estimated Staffing and Minimum Personnel Qualifications

Labor Category

Labor

Quantity

(FTE)

Labor

Hours

Each

Total

Labor

Hours

GIS Analyst III 1 1,920 1,920

Key Personnel Designation

One GIS Analyst III, as identified by the Contractor, shall be designated as key personnel.

Required Knowledge

The Contractor will be required to perform work which shall include but may not be limited to the following tasks:

3.1 Serve as the project manager for team by acting as the intermediate between contractor management and federal COR. Knowledge of legal land descriptions, right of ways & leases.

3.2 Use various cartographic/spatial functions when appropriate to make maps/applications fit stakeholders needs utilizing ESRI parcel fabric environment.

3.3 Develop geospatial dashboards/applications to support leadership/OTS Division Chief missions.

3.5 Develop scripts as needed to support geospatial workflows and applications. Help develop and assist with the parcel fabric process/workflow.

3.6 All-new digital spatial data shall have appropriate BIA-compliant metadata produced for each dataset and must conform to BIA data standards for integration with existing datasets.

3.7 Establish templates for mapping products/applications when appropriate to ensure the best data consistency possible.

3.8 Document all procedures that do not already have SOPs for data consistency and knowledge transfer.

II. CATEGORY TWO: Basic GIS Support

Estimated Staffing and Minimum Personnel Qualifications

Labor Category

Labor

Quantity

(FTE)

Labor

Hours

Each

Total

Labor

Hours

GIS Analyst II 4 1,920 7,680

Four GIS Analyst II, as identified by the Contractor, shall be designated as key personnel.

Required Knowledge

The Contractor will be required to perform work which shall include but may not be limited to the following tasks:

4.1 Implements analytical techniques necessary to solve recurring, procedural, and factual geospatial and GIS issues. Knowledge of legal land descriptions, right of ways & leases.

4.2 Administers geospatial databases and implements quality control and assurance guidelines for geospatial data projects within ESRI parcel fabric environment.

4.3 Participates on interdisciplinary teams with various stakeholders such as other federal agencies, Regional Geospatial Coordinators and other BIA divisions on various mapping projects.

4.4 Implements analytical techniques necessary to solve recurring, procedural, and factual geospatial and GIS issues (i.e. identifying data needs for specific projects, determining compatibility with other platforms, locating missing information).

4.5 Knowledge of geographic/cartographic sciences, interdisciplinary resource management, and database management in order to learn to administer geospatial databases. Knowledge of appropriate database design principles in order to identify interrelationships within GIS data.

4.6 Knowledge of standardized geospatial and GIS software/hardware applicable to the

BIA/tribes.

4.7 Ability to develop and maintain metadata for all GIS projects for the Division.

DELIVERABLES

1. Monthly, weekly verbal and written Progress Reports containing statuses on all assigned tasks accomplished during each week and referenced month; due by 5th workday following the end of each preceding week and month; confirmed semi-annually verbal;

reports to contain:

A brief description of significant tasks to be accomplished during each referenced month, task performance goals and objectives, and a schedule for proposed, upcoming tasks will be undertaken in the coming months.

2. The final report containing a summary of the final statuses of all tasks accomplished during the entire period of performance.

3. Specialized detailed monthly report on the number LACs, Legal Descriptions, ROW, Leases and other incumbrancers produced and data delivered including the dates.

4. Provide technical assistance to DRIS in developing, revising, updating, and maintaining program guidance documents such as policy, handbooks, guidelines, reports, and other program documents.

5. Monthly Financial and Management Reports. The Contractor shall submit financial and management reports utilizing the standardized WBS to describe the status of expenditure of funds correlated with the progress of the work completed. The MIPR number shall be referenced on all financial reports and forms. Reports shall provide current status and projected requirements of funds, working hours, and work completion; indicate the progress of work and the status of the program and assigned tasks; and inform existing or potential problem areas. Provide copies to the COR

6. The Contractor shall deliver a computer-generated network analysis with a detailed task plan for all WBS tasks for approval by the COR. The Network Analysis (e.g., Gantt, PERT, CPM) shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the period of the contract. The Network Analysis shall show both serial and parallel subtasks leading to a deliverable product/report and shall show early and late start and completion date with float. Provide copies to the required agencies.

7. The Contractor shall prepare and present briefing packages at meetings coordinated by the BIA. As part of the presentation materials, the Contractor shall deliver paper copies of all slides and overheads.

8. The Contractor shall be responsible for generating meeting minutes documenting all items discussed at the meetings and shall include a list of meeting attendees.

SCHEDULE

Office Schedule

The Contractor shall hire personnel to meet all requirements. The majority of the work will be performed on regular workdays, legal holidays excluded, between the hours of 8:00 a.m. and

5:00 p.m. Flexible hours are permitted as needed. The Contractor will have occasion for services to be performed outside of this principal period of performance, which will be provided on an "as needed" basis and shall only be performed after the Contracting Officer and the COR have obtained prior approval.

Location of Work

Contractor services shall be provided at OTS, BOGS, 13922 Denver West Parkway

Bldg. 54, Suite 300 Lakewood, CO 80401 This is for employees in the Denver Metro area.

Contractor services will also be provided from their remote locations.

Office Access

The Contractor shall access the respective OTS, BIA facility, and is expected to abide by all safety and security rules. This is only for employees in the Denver Metro Area. The COR shall provide a briefing.

Use of Government Information Technologies

The Contractor shall use Government information systems and agree to abide by all Indian

Affairs security requirements within the various Department of the Interior and Indian Affairs policies and procedures. All Contractors will complete the Federal Information Systems Security

Awareness (FISSA) online training and complete an annual certification before obtaining access to Federal systems. OTS, DRIS will provide the Contractor with annual information relative to

IT security requirements, including mandatory training, at no cost to the Contractor.

Background Check

The Contractor who will work in Government facilities shall be subject to a background check conducted by Indian Affairs. Staff shall have no prior DWI convictions within the last ten years and no record of crimes against children.

Government Furnished Property

DRIS will provide office space in BIA Building 54, Lakewood, Co. Office equipment such as chairs, desk, files, office phone, IT equipment (computer, monitor and printer) and Internet access will be provided at the workstation for the employees that are in the Denver metro area.

For remote employees, IT equipment and other supplies as needed will be sent to their remote workstation.

The Contractor shall exercise responsibility and accountability for Government property dedicated for use in the performance of the contract requirements. This responsibility includes the obligation to properly care for and safeguard all Government property in their possession.

Any property or resources provided shall be used only for contract performance-related purposes. For example, the Contractor shall not use Information Technology resources to access pornographic materials or sites, conduct personal business, run unauthorized software, or play games.

Work-Site Requirements

The Contractor shall provide for protecting the lives and health of employees and other persons;

preventing damage to property, materials, supplies, and equipment; and avoiding work interruptions. For these purposes, the Contractor shall comply with OSHA safety and health regulations and pertinent provisions of the BIA Occupational Safety and Health Standard.