A16_JOFOC_24-0124_1.pdf

SOLE SOURCE JUSTIFICATION

SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS

AUTHORITY: FAR 13.501(a), 41 U.S.C. 1901

PR # 40650627

CONTROL # 24-0124

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification.”

Contracting Activity: This document is a justification for other than full and open competition for the Department of the Interior, Bureau of Indian Affairs, Central Office, Office of Justice Services, Indian Highway Safety Program

2. Nature and/or description of the action being approved.

Requirement:

New Follow-on Requirement Modification to existing order

Pricing:

Firm-Fixed Price Time & Materials Other _____________

List the name of the proposed contractor or identify the vendor(s) considered if applicable.

Preusser Research Group, Inc.

115 Technology Drive, Unit B-307 Trumbull, CT 06611 Phone: (203) 459-8700

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

• Indian Country Seat Belt Survey

• Period of Performance: April 1, 2024 – March 31, 2025, with (4) Option Years

• The estimated value of the proposed action is $1,111,591.10

4. An Identification of the statutory authority permitting other than full and open competition.

Only One Source

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Preusser Research Group, Inc (PRG) has been designing and conducting statewide Seat Belt Surveys since 1995. National Highways Traffic Safety Administration (NHTSA) adopted uniform criteria in 1998 and many states looked to PRG's expertise for designing and carrying field data collection in a manner which meets the NHTSA requirements for a federally compliant statewide survey.

In 2004, NHTSA requested PRG's expertise to design a survey which would produce a valid Seat Belt usage rate which encompassed all nations in Indian Country. NHTSA requested the survey be similar to statewide surveys. This work had never been previously attempted.

The survey results and information are skillfully written and designed for publication with the National Highway Safety Administration. This report is the only recognized Indian Country nationwide Seat Belt Usage Survey. The usage survey results and information are republished nationally by other federal agencies who have an interest in traffic highway safety in Indian Country; these agencies include the Center for Disease Control, Federal Highway Administration, Indian Health Service, and NHTSA.

PRG began conducting Indian Country surveys under contract from NHTSA from 2005 to 2007. The Bureau of Indian Affairs (BIA) Indian Highway Safety Program took over funding and management of the Seat Belt Survey in 2009 as a mandatory performance measure requirement for receipt of grant funding. PRG has conducted seat belt surveys for the Indian Highway Safety Program. These surveys are time sensitive and a mandatory performance measure to be eligible for the grant funding from NHTSA.

PRG retains employees with experience and expertise in observational sampling of moving vehicles and their occupants. All PRG employee Field Sampling Observers are subjected to vision acuity testing, training on PRG developed methods of evaluation and statistical data collection, and then evaluated by Senior PRG Observers for accuracy in their gathered information. If the persons evaluation accuracy is in question, they are not assigned to work as observers.

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PRG has reputable longstanding relationships with Tribal governments. They have Tribal business licenses which must be renewed each year. They are compliant with the Tribal Employment Rights Ordinance (TERO) on reservations. They follow protocol of the Tribal Institutional Review Board(s).

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

Based on the information provided in #5 Rationale, this requirement will not have a Combined Synopsis/Solicitation. This justification will be made publicly by being published on SAM.gov at the time of award according to FAR 6.305(a).

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. The Contracting Officer determines that the anticipated price will be fair and reasonable based on prior awards, GSA pricing, and the Independent Government Cost Estimate.

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

Due to complexity of the reservations business license requirements, geographical locations, roadways, and customs, no other business can execute requirements of the Indian Country Seat Belt Survey. This survey and its contents were developed exclusively for Indian Country by Preusser Research Group (PRG) at the direction of National Highways Traffic Safety Administration (NHTSA) who set the perimeters for the survey. The survey has only been conducted by PRG and no other Contractor has ever conducted this seat belt usage survey.

9. Any other facts supporting the use of justification of other than full and open competition, such as:

N/A

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

N/A

11. A statement of any actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

N/A

12. Requirements personnel certification.

I certify that the technical data which forms a basis for this justification is complete and accurate and meets the Government’s minimum needs.

X Program Office/COR

13. Contracting officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

14. Reviews and Approvals

Concur/Approve

Supervisory Contracting Officer teihahnietuh.mccargo Rectangle

Concur/Approve

Bureau Competition Advocate