E53_MISC_JOFOC_6_302_JA25-00167_Final_Copy_Redacted_1.pdf
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- Attached to
- FHIP 75 HP Motor Repair for Pump WG6
- Solicitation number
- 140A1225P0021
About this file
This document is a Justification for Other Than Full and Open Competition (JOFOC) for the Fort Hall Indian Irrigation Project (FHIP). The urgent requirement is for the repair of a 75HP motor for pump WG6, with S and G Electric Motor Repair selected as the sole source contractor. The justification stems from the critical water irrigation season (April 15 to October 15), where a motor failure could potentially cause crop failure and expose the government to tort claims. The contract is a modification to an existing order, using firm-fixed pricing, with the contractor located in Blackfoot, Idaho. Limited market research was conducted due to the urgent nature, and the agency received three quotes, with S and G Electric being the lowest, and noted as one of the few local companies capable of performing the specialized pump motor repair and reinstallation services.
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FAR 6.302-6 -- National Security. 41 U.S.C. 3304(a)(6)
FAR 6.302-7 -- Public Interest. 41 U.S.C. 3304(a)(7)
5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.
The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays. The urgency in this situation is due to the fact that the water season has arrived (April 15 to October 15) for the irrigation of crops. S and G Electric Motor Repair is a local company with equipment and personnel to pull the motor and make the required repairs in a timely manner. The failure of this motor was discovered during startup operations. Failure to provide the required irrigation could cause crop failure and cause the government to be open to tort claims for the value of the lost crops.
6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.
Due to the urgent nature of this action, limited market research was conducted.
Additionally, there are no further barriers to competition for water pump repair requirements other than the urgency in this circumstance and the remote location. Future requirements of this nature will continue to be publicized and competed. The exception at FAR 5.202(a)(2) applies.
7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.
I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. This determination is based on the following:
IAW FAR 13.106-3(a)(1):
• Whenever possible, base price reasonableness on competitive quotations or offers. FHIP received three quotes from vendors in the local area and S&G Electric is the lowest of the three.
8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.
Due to the urgent nature of this action, limited market research was conducted. S and G Electric Motor Repair is one of the few companies that provides pump repair in the Fort Hall, Idaho Region and is registered in SAM.gov. There are few companies in the general area that provide the service of pulling and rehabilitating a motor and then setting it again. S and G Electric Motor Repair is both in the area capable of pulling and setting the motor and is registered in SAM.gov.
Additionally, there are no further barriers to competition for pump repair services requirements other than the urgency in this circumstance. Future requirements of
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