Q_A_Sanostee_School_Remediation_081125_0001.pdf

RFQ No. 140A0925R0002, Former Sanostee School Remediation Project Q&A

1. The RFQ Section 4.1 Quotation Due Date and Time states offers much be received by the time stated on the SF-1449 (08/12/2025, 1400 MD). However, Section 4.3 Contractor Inquiries also refers to a 2:00 PM MDT deadline on August 12, 2025, for submission of questions. Would the BIA please confirm the deadline for contractor inquiries versus the proposal submission deadline?

The response date will be extended to August 20, 2025, 2:00 p.m. MDT. The last day for questions/inquires will be August 14, 2025, 2:00 p.m. MDT.

2. The RFQ Section 2.2 Line Items references an attached Price Schedule, and the RFQ Section 5 Attachments lists a Price List as an included document. However, we were unable to locate a Price Schedule/List in the SAM.gov posting. Could you please confirm whether BIA intends to issue this as a separate attachment?

The price schedule is attached.

Q1. PDF Page 4 of the Solicitation states “2.2 LINE ITEMS – See Attached Priced Schedule;”

however, there does not appear to be a Price Schedule included with the RFQ files. Can the Government provide a Price Schedule for this quote response?

The price schedule is attached.

Q2. PDF Page 46 of the Solicitation states “Any questions related to this requirement must be submitted to the email listed in Section 4.1 above no later than 2:00 PM MDT, Tuesday, August 12, 2025.” The quote due date is currently also listed as 2:00 PM MDT, Tuesday, August 12, 2025. To allow contractors adequate time to consider all Q&A in their submittal response, please extend the quote due date to no less than 3 business days from the contractors’ receipt of final Q&A.

The response date will be extended to August 20, 2025, 2:00 p.m. MDT. The last day for questions/inquiries will be August 14, 2025, 2:00 p.m. MDT.

Q3. The Scope of Work (SOW) document notes that ASTM Phase I, II, and III Environmental Site

Assessments of the project area have previously been completed. Can the Government provide these reports for consideration when developing our quote?

The Phase III ESA report is attached.

Q4. This is a large and complex project. Contractor understanding of the project area, current site conditions, and SOW requirements would be greatly enhanced by a site walk. Can the Government please schedule a site walk to be completed no less than one week prior to the quote submittal due date?

No site visit will be scheduled. The vendor can visit the site on their own. For questions to get to the site, contact Loretta Morgan, PH: 505/863-8349.

• Can you please provide the Phase I dated March 2022, Phase II Report dated March 2022, and Phase III dated April 2024?

The Phase III report is attached.

• Are there any photos of the site that shows the asbestos pipes and the broken tiles in the soil? Yes. The photos will be in the Phase III report.

• What are the estimated amounts: pipes, asphalt; tires; solid waste/debris?

Estimated Quantities based on the information gathered during this ASTM Phase III investigation, the following estimated quantities of materials have been determined for either off-site disposal, recycling, or site restoration activities:

- General solid waste: 175 CY (220 tons)

- Vehicle tires: 25+/- (all passenger sized)

- Concrete piers waste: 675 CY (1,350 tons)

- Non-friable asbestos soil waste: 125 CY (170 tons)

- Asphalt waste: 250 CY (3.5 tons)

- Concrete curb/gutter and sidewalk: 125 CY (250 tons)

- Area to restore post-remediation: 3.0 acres

- Imported backfill: 175 CY (219 tons)

- Well abandonment seal: 20.5 gallons

• Are there photos of the well? Yes

• Where on the property is the well located? 36 25'29.08" N 108 52'34.42"W

• What is specifically broken on the well?

Not sure where it is leaking from. If the current configuration of the wellhead assembly is retrofitted for a more sanitary access to the groundwater, the well can be turned into a domestic watering point for local residents that do not have running water (e.g., cisterns). Contractor shall work with Navajo Nation Department of Water Resources and Navajo Tribal Utility Authority.

• Pending the response to these questions, can we get a 5 day extension for due date? Response date is August 20, 2025, 2:00 p.m. MDT.

• Will any pits need to be backfilled? Yes, additionally any backfilled areas shall be contoured to mitigate ponding and subsidence.

• From imagery, there appears to be trees around the well (I located that). Do the trees and shrubs need to be removed? Yes, any listed invasive trees/weeds shall be removed in accordance with the BIA Integrated Weed Management Plan.

• In the scope of work, Task IV: Remediation, Page 6, Item D Concrete Piers, Line C, it refers to any highly disturbed area shall be re-seeded and fertilized, and in the RFP, there is no seed specification or application rate referenced. From past projects sometimes the seed mix is hard to get for this region. Does BIA have a specific seed mix or recommended seed mix?

Yes. Contact the Navajo Nation, Branch of Agriculture or a seed company for the recommended seed mix.