B11_Q_A_140A0726Q0006_4-6-2026_0002.docx

Q&A’s RFQ 140A0726Q0006 Furniture, Design, Installation and Removal for the Southwest Region Division of Transportation Questions

14 April 2026 Q1. Is there a freight elevator that vendors can use?

A1. We do not have freight or service elevators. There are 4 standard size elevators located near the entrance.

Q2. Is there a docking area that vendors can use?

A2. There is a docking area at the back of the building.

8 April 2026 Q1.1 Is there a CAD file for the space?

A1.1 Reference Floor, Mech plans and CAD files.

Q1.2 How far is the Comm and data closet to the space?

A1.2 It is located in room 314, located on same floor. Approx. 100 feet from office area.

Q2.1 Statement of Work (SOW) Section II "Scope" details that work is to be performed in a manner that will ensure value or effectiveness in use of staff and facility time. Can the government please confirm that contractor performance activities can occur during normal business hours Monday through Friday 8:00 AM to 5:00 PM local time?

A2.1 Work is to be performed during normal business hours Monday through Friday 8:00 AM to 4:30 PM local time.

Q2.2 SOW Section III Description of Tasks 1a. Last sentence references to dispose of (7) existing cubicles to include interior desks and cabinets and to dispose of existing cubicle material and storage cabinets not designated for continued use. Can the government please clarify the definition relating to the disposal associated with "existing cubicle material" and confirm that the existing furniture that is identified as to be removed will not contain any personal or government contents prior to disposal by contractor?

A2.2 These are the mauve colored cubicles, desks/cabinets in the cubicles. Areas or cabinets will not contain personal or government documents/contents.

Q2.3 SOW III Description of Tasks 3. Installation of Office Furniture according to the Furniture Design/Layout. This includes rearrangement of existing furniture if needed to meet Furniture Design/Layout and the installation of all necessary electrical and IT whips for modular cubicle furniture. Can the government please clarify how much power and data is needed and where the power and data are run from within the building and floor?

A2.3 The power and data will remain the same for new layout, and the use of same power and data lines. Reference Floor, Mech plans and CAD files.

Q2.4 SOW III Description of Tasks 3. Installation of Office Furniture according to the Furniture Design/Layout. This includes rearrangement of existing furniture if needed to meet Furniture Design/Layout and the installation of all necessary electrical and IT whips for modular cubicle furniture. Does the government have electrical plans and building load information available to share with us in the form of a Power and Data Distribution Map or Electrical and Data Infrastructure Map?

A2.4 Any new electrical outlets on the wall will be installed separately with the building owner. Reference Floor, Mech plans and CAD files.

Q2.5 SOW III Description of Tasks 5. If electrical whips, hard wiring, or electrical connections are required for office furniture installation, a licensed electrician shall be provided. Can the government please clarify how many receptacles and data ports are wanted at each cubicle or station?

A2.5 Two electrical outlets per cubicle. One near floor area and other as a strip on or near the height adjustable desk to power laptop and monitors. Data ports to remain the same.

Q2.6. During the walk-though of the facility, the government mentioned patching and painting the wall in the conference room, Suite 334, after removing the shelves. Would the government like us to include a price for the patching and painting of walls within our submittal?

A2.6 NO, we will arrange this with the building owner.

Q2.7 During the walk-through of the facility, the government indicated they intend to move the television to the opposite wall in the conference room, Suite 334, from where the television is currently located. Would the government please clarify how they plan to get power and data to the new location of the television after it is moved?

A2.7 Power and data line will be arranged with the owner.

Q2.8 SOW Section III Description of Tasks 5. If electrical whips, hard wiring, or electrical connections are required for office furniture installation, a licensed electrician shall be provided. Would the government be willing to extend the bid deadline for 2-3 weeks to have more time to bid?

A2.8 An extension has been done quotes are now due 4/30/26.

Q2.9 Removal and disposal of excess existing furniture. When will the government provide the Letter of Excise necessary to dispose of the existing furniture?

A2.9 The furniture is considered excess and is no longer accounted for and you may do what you want with it for disposal.

Q2.10 SOW Section III Description of Tasks 5. If electrical whips, hard wiring, or electrical connections are required for office furniture installation, a licensed electrician shall be provided. Can the government please clarify whether the existing data lines can be re-used to provide data to the workstations?

A2.10 Yes, they will be reused.

Q2.11 SOW Section III Description of Tasks 5. If electrical whips, hard wiring, or electrical connections are required for office furniture installation, a licensed electrician shall be provided. Can the government please clarify how many data connections are needed per workstation? And what kind of connection does the government need, Cat 6, or Cat6A?

A2.11 Data connections will remain the same. The Government requires Cat 6.

Q2.12 V. Specific Requirements / Technical Specifications, b. 7. (bullet #5) Electrical and fiber optic lines to be routed to ensure use of electrical plugs, built in light bars, built in power strips and electronic height adjustable surfaces. The bid mentions providing power to light bars and built in power strips but has not asked for them in the workstation descriptions. Will the government provide power to light bars and built in power strips after the installation, and will the government install them?

A2.12 Intent is for height adjustable desks or adjacent work surface to have a built power strip. Light bars will be part of the design, beneath overhanging bookshelves. Power to light bars is part of the quote.

Q2.13 V. Specific Requirements / Technical Specifications, b. 7. (bullet #5) Electrical and fiber optic lines to be routed to ensure use of electrical plugs, built in light bars, built in power strips and electronic height adjustable surfaces. In most systems’ furniture, there are two (2) power outlets per power receptacle (duplex). How many duplex receptacles does the government need per station?

A2.13 If 2 power outlets are standard per duplex, one is sufficient. This is in addition to the power strip on or near the height adjustable desk.

Questions are listed on the date received by the Bureau of Indian Affairs from Vendors with the most current listed ones on top