B08_SOW_PEST_CONTROL_SERVICES_2025_MES_AGENCY.docx

MESCALERO AGENCY

PEST CONTROL SERVICES

SCOPE OF WORK

Performance Work Statement

General Information

Scope of Work The Contractor must provide all personnel, equipment, tools, materials, supervision, and other items all services necessary to perform pest control services as defined in this performance work statement (PWS) for the Bureau of Indian Affairs (BIA), Mescalero Agency. The Contractor must perform to the standards in this contract. The purpose of this contract is to establish an environmentally sound and effective service to prevent general arthropod and vertebrate pests and disease vectors.

A. Contractor Personnel

1. Contractor Manager The contractor must provide a contract manager who must be responsible for the performances of the work. The name of this person, and an alternate or alternates who must act for the contractor when the manager is absent, must be designate in writing to the contracting officer (CO). The contract manager or alternative must have full authority to act for the contractor on all contract matters relating to daily operations of this contract.The contract manager or alternate must be available during normal duty hours within 60 minutes to meet on the installation with government personnel (designated by the CO) to discuss problem areas. After normal duty hours, the manager and alternate(s) must be available within 4 hour(s).

2. Contractor Employees The contractor must not employ persons for work on this contract if such employee is considered by the CO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Contractor personnel must easily be recognized as contractor employees. The contractor must make sure employees have the following current and valid professional certifications before starting work under this contract. No substitutes of personnel without notification and approval by the Contracting Officer.

The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

All contractor employees must maintain satisfactory standards of competence, conduct, appearance, integrity and ethics. All contractor employees shall comply with contractor’s time and attendance policies and reporting requirements.

3. Security Requirements All Contractor personnel assigned work on the installation shall wear identification badges that include the applicator’s name and color photograph and the Contractor’s company name and address. Vehicles used by the Contractor shall have the name of the Contractor’s company, meet all state laws for identification and placarding, and have lockable storage compartments for storing pesticides. All pesticides shall be secured when not in use.

Quality Control In compliance with the FAR 52.246-4, the contractor must provide a quality control plan that contains, at a minimum, the items listed in 4.ii to the COR for acceptance not later than the post award conference. The COR will notify the contractor of acceptance or required modifications to the plan before the contract start date. The Contactor must make appropriate modifications. COR will provide a copy to the CO.

The plan must include:

· Quality Control Manager: This person will oversee adherence to quality standards and ensures corrective actions are taken. This quality control plan must ensure the delivery of consistent and effective pest control services while maintaining safety and regulatory compliance.

· A description of the inspection system to cover all services listed on the performance requirements summary (PRS). The description must include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspectors.

· Description of the methods to be used for identifying and preventing defects in the quality of service performed.

· A description of the records to be kept to document inspections and corrective or preventative actions taken.

The records of inspection must be kept and made available to the COR and CO, when requested, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

Quality Assurance According to the Inspection of Service clause FAR 52.246-4, the Government will evaluate the contractor’s performance under this contract. For those tasks listed on the PRS, the COR will follow the methods or surveillance observations. When an observation indicates defective performance, the COR will require the Contract Manager or alternative(s) to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgement that he or she has been made aware of the defective performance. Government surveillance of tasks not listed in the PRS or by methods other than those listed in the PRS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be in accordance with the terms of the contract.

Performance Evaluation Meetings The CO may require the Contract Manager to meet with the CO, COR and other BIA personnel as deemed necessary. The contractor may request a meeting with the CO when he or she believes such a meeting is necessary. Written minutes of any such meetings must be recorded in the contract and signed by the Contract Manager and the CO. If the contractor does not concur with any portion of the minutes, such nonconcurrence must be provided in writing to the CO within 3 calendar days following receipt of the minutes.

Security Requirements All contractor personnel assigned work on at the agency shall wear identification badges that include the applicators name and color photograph and the contractors company name and address. Vehicles used by the contractor shall have the name of the contractor’s company, meet all state laws for identification and placarding, and have lockable storage compartments for storing pesticides. All pesticides shall be secured when not in use.

The contractor must follow the security procedures at the BIA Facility. The Contracting Officer’s Representative (COR) will provide the necessary facility pass requirements, security clearance requirements, etc. The contractor is required to check in and out at the main office when entering and leaving the facility. BIA reserves the right to inspect all boxes, packages etc., coming into and exiting from any BIA Facility. BIA reserves the right to perform background checks on any person(s) who are to perform work at any BIA Facility.

Hours of Operations Normal Hours of Operation The Contractor must perform the services required under this contract during the following hours: 8 a.m. to 3:30 p.m. The Contractor is responsible for notifying the COR if he/she will be late, or is ill and unable to work for other reasons. Working time for this contract will need to be negotiated. Once the schedule is established, any deviations to the schedule must be approved in advance by the COR. If it is required of the BIA to supply an attendant to stay after the normal hours of operation, the Contractor must cover the additional cost of the BIA attendant.

Holidays Holidays are in accordance with the U.S. Government Office of Personnel Management website: http://www.opm.gov/Operating_Status_Schedules/fedhol/2016.asp. Future calendar years can be found at the same website.

Specific Tasks

The contractor must furnish everything needed to perform this contract according to all its terms. The Contractor shall furnish all labor, supervision, transportation, facilities, equipment, material, and services to perform the requirements of this contract. Such equipment and use of that equipment shall be subject to the inspection and approval of the COR.

The Contractor shall provide monthly pest control services to prevent and control a wide variety of arthropod and vertebrate pests including but not limited to cockroaches, termites, ants, fleas, stored product pests, mosquitoes, mites, wasps, hornets, centipedes, bees, spiders, moths, mice, rats, etc.

Service will be provided at the following building locations:

Forestry / Fire Offices – 57 Chatto Drive

Forestry Storage Sheds – 210 Chatto Drive

1. 10 Storage Sheds located in fenced yard 140 LF

Office of Justice Services/Law Enforcement – 604 Lipan Avenue

(Option) Mescalero Adult Detention Center – 386 Sawmill Road This option will be added later, or as soon as construction is completed.

Total Linear Foot Measurement: 5,090 LF (not including Adult Detention Center)

The Contractor shall provide non-regular pest control services (i.e. emergency) when a modification to the contract has been issued. Such as bats, snakes, etc.

Tasks

· Thoroughly inspecting all areas suspected of pest infestation(s) and surrounding areas/facilities as necessary.

· Communicating constantly with the government COR regarding planned actions and recommendations. Recommending structural and procedural modifications to reduce food, water, harborage and access used by pests.

· Using appropriate non-chemical technologies to control pests, where possible.

· Judiciously using pesticide products, formulations and application methods that present the lowest potential hazard to human health, non-target animals and the environment.

· Surveillance implemented to monitor pest populations and effectiveness of control measures.

· The contractor shall maintain tamper-proof and pet-safe rodent bait stations and replace if necessary.

Payment for Unauthorized Work No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

Unsatisfactory Work Notice If, at any time, any measure for work falls outside the standards set forth in the Contract, the BIA Technical Rep will immediately notify the CO and Contractor in writing so the work quality issue can be brought within Contract specifications. If the quality of prior and current work, is not brought within the minimum acceptable standard within two workdays after receipt of notice, the Contractor’s right to proceed may be stopped and the Contractor considered in breach of Contract. Repeated failures to perform work at or above the acceptable standard shall be considered sufficient reason for default action including attachment of payment or Contract termination.

Tribal Employment Rights Ordinance (T.E.R.O.)

All Contractors working within Indian Reservations may be subject to a Tribal license tax and a Tribal Employment Rights Ordinance (TERO) tax. In addition, the Contractor shall work with local Indians and local Indian Organizations and Tribal members to include possible hiring of Indian labor. Many tribal organizations have policies which specify conditions that contractors must satisfy to assure the tribes that tribal members are given appropriate opportunities for employment in on- reservation projects. In addition to requiring the hiring of tribal member labor, some TERO also impose a TERO tax based on the amount of the contract.

1452.280-3 Subcontracting limitations.

A contractor shall not subcontract to other than responsible Indian economic enterprises more than 50 percent of the subcontracted work when the prime contract was awarded under the Buy Indian Act. For this purpose, work to be performed does not include the provision of materials, supplies, or equipment. As prescribed in 1480.601(b), insert the following clause in each written solicitation or contract to provide supplies, services, or covered construction.

Worksite Requirements The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

Period of Performance

Year* Period of Performance Monthly Amount Year Total

x 12

x 12

x 12

*Option year will be funded through a modification, SF 30, to the contract for each option year.

END