B11_Q_A_140A0126Q0040_8-24-26_0001.docx

Questions & Answers 140A0126Q0040 Agriculture & Grazing Programmatic Environmental Assessments (PEA) for GPRO

8/25/2026 Q1. Can the 22 existing PEAs be provided to quoters before the quote due date? If not, can BIA provide the page count and completion date for each, as document length is the primary driver of level of effort?

A1. No, the 22 existing PEAs will not be provided to quoters before the quote due date, as there is Tribal information that cannot be shared. Pages are data driven.

Q2. Within how many calendar days after the kickoff call will BIA furnish the Section 7 materials (PEAs, Tribal resolutions, ARMPs, current grazing information)? If a current ARMP does not exist for a given location, what should the Contractor use as the comparison baseline?

A2. There are already existing PEAs that need to be updated, existing Peas will be provided upon award.

Q3. Regarding the Administrative Record in SOW Section 5: is one required per PEA or one consolidated for the effort; what format is required (Bates numbering, index, OCR, file structure); is the Administrative Record memorandum a separate document from the final findings memorandum; and for how many of the 22 are the five hard copies expected, delivered to what address?

A3.One admin record per pea is required. The memo is separate from the admin record but would be filed with the admin record. Format required is digital files of all files appropriate for Ann admin record - with a ln agreed to file structure once contract is awarded. All 22 require 5 hard copies.

Q4. Is any new GIS mapping, spatial analysis, or field data collection required, or are the reviews limited to analysis of existing information furnished by BIA?

A4. Existing information furnished by BIA and/or Tribes and/or publicly available data.

Q5. Approximately how many BIA Agency offices and points of contact will the Contractor coordinate with per PEA? Please confirm whether direct Tribal coordination is a BIA or Contractor responsibility, and whether all coordination including the kickoff call may be conducted virtually.

A5. Minimum 2 per PEA. BIA agency offices and points of contact. Tribal coordination is a Contractor responsibility with the BIA assistance upon kickoff & tribal coordination if needed. Can be conducted virtually.

Q6. SOW Section 4 provides a single 15-calendar-day BIA review. Should the Contractor price one draft-comment-final cycle per PEA, or assume additional revision cycles?

A6. Assume additional revision cycles.

Q7. FAR 52.212-2(a), Factor 3 references "the base year and all option years" and FAR 52.217-5, but the SF 1449 identifies a single period of performance with no option line items. Please confirm this is a single-period firm-fixed-price award with no options.

A7. This is a single-period firm-fixed-price award with no options.

Q8. Should the unit prices for CLINs 00001 and 00002 include the Administrative Record, hard copy production, and all coordination, or should those be separately priced?

A8. For CLIN's 00001 and 00002 your price should include everything to complete 15 Agricultural Leasing and 7 Grazing Programmatic PEA's.

Q9. Please identify the applicable Wage Determination number, revision, and locality. Does BIA anticipate the labor categories required for this effort to be bona fide professional employees exempt under 29 CFR Part 541, or does the Government expect labor mapped to SCA-covered categories on the attached Wage Determination?

A9. Please use the attached wage determination.

Q10. Please confirm the applicable limitation on subcontracting percentage under FAR 52.219-14 (Jan 2026) (RFO Deviation) and DIAR 1452.280-3 for this services requirement.

A10. (e)(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;.

Q11. Factor 2 - Past Performance is significantly more important than price, but Section 4.2 does not specify past performance submission requirements. How many references should be submitted and in what format; will the Government consider past performance for work performed as a subcontractor or by proposed key personnel; should resumes be included; and are there page limits for Volume I?

A11. Please only submit past performance for the past 5 years and only up to 10 pages.

Q12. How would the program officer prefer bidders demonstrate quality of performance? What are acceptable formats?

A12. Please only submit past performance for the past 5 years and only up to 10 pages.

Q13. Can bidders receive project area GIS data/shapefiles on boundary areas, previous EA site locations?

A13. No, provided upon award

Q14. How many site visits/meetings are estimated for determining travel costs?

A14. There should be no travel costs as the reports will be sent to the winning contractor to complete the assessments.

Q15. Is there any 2016 EA data that can be shared?

A15. Shared upon award

Q16. Questions regarding the Statement of Work are due August 24. Because responses to those questions may clarify matters that directly affect the proposed technical approach, level of effort, staffing, coordination requirements, and pricing, offerors may have only a few business days between receipt of BIA's responses and the current proposal deadline. We request that BIA extend the proposal submission date to September 4, 2026.

A16. Currently the solicitation will not be extended but may be if needed.

Q17. Does BIA have a Government-provided pricing schedule or price worksheet that offerors should use for the price quotation? If so, please provide the applicable form or template.

A17. For CLIN's 00001 and 00002 your price should include everything to complete 15 Agricultural Leasing and 7 Grazing Programmatic PEA's.

Q18. Can BIA provide the approximate page count or document volume for the 22 existing PEAs, including appendices and supporting documentation, and indicate whether these materials will be made available to offerors prior to proposal submission?

A18. Dependent upon analysis, materials will not be made available to offerors prior to proposal submission.

Q19. The SOW requires review of new information identified by BIA as well as applicable updated environmental and resource information. Please clarify whether BIA will provide all the updated information to be evaluated or whether the Contractor is expected to independently identify, research, obtain, and evaluate additional updated information for each PEA area.

A19. Listed in the SOW that the Contractor is expected to independently identify, research, obtain, and evaluate additional updated information for each PEA area utilizing publicly available data.

Q20. Please confirm that the environmental resource review is intended to evaluate whether new information or changed circumstances materially affect the analyses and conclusions of the existing PEAs for purposes of determining whether supplementation may be warranted, rather than to develop a new environmental baseline or comprehensively reanalyze resource impacts.

A20. No additional analysis will be necessary environmental resource review is intended to evaluate whether new information or changed circumstances materially affect the analyses and conclusions of the existing PEAs for purposes of determining whether supplementation may be warranted.

Q21. Does BIA anticipate any field verification, site visits, or travel to BIA Agency offices or Tribal lands as part of this scope of work?

A21. There should be no travel costs as the reports will be sent to the winning contractor to complete the assessments.

Q22. Please clarify whether the Contractor is expected to coordinate directly with Tribal governments or Tribal representatives, or whether government-to-government and other Tribal coordination will remain the responsibility of BIA, with relevant information provided to the Contractor through BIA.

A22. Contractor is expected to coordinate directly with Tribal governments or Tribal representatives.

Q23. Does BIA have a required or preferred template, anticipated page range, or level of detail for the findings memorandum for each PEA? Please also clarify whether each memorandum should document review of all resource categories identified in the SOW or only those resource areas for which relevant new information or changed circumstances are identified.

A23. There are already PEAs written, this is an update.

Q24. The SOW provides a 15-calendar-day review period for draft findings memoranda. Please confirm whether the Contractor should assume one consolidated BIA review and revision cycle for each memorandum?

A24. Yes, individual PEA and review process.

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