CITY OF MADISON

REQUEST FOR QUALIFICAITONS

RFQU #: 14090-0-2025-BP

Title: Systemwide Improvements Along the High Injury Network

City Agency: Traffic Engineering

Due Date: January 28, 2026 2:00 PM Central Time

Our Madison – Inclusive, Innovative, & Thriving

REQUEST FOR QUALIFICAITONS RFQU 14090-0-2025-BP

Page i

1 OPPORTUNITY AND WELCOME

Thank you for your interest in bidding on a City of Madison contract opportunity. The City’s mission is to provide the highest quality service for the common good of our residents and visitors.

The City of Madison Traffic Engineering is seeking applications from qualified engineering consultants for Systemwide Improvements Along the High Injury Network .

Thank you for considering this opportunity to work with the City and further our mission!

2 IMPORTANT INFORMATION

DEADLINE FOR APPLICATIONS: January 28, 2026 at 2:00 PM Central Time.

The City will not accept late applications. Any changes to the deadlines will be posted as an addendum on the bid distribution websites listed below. See Section 3.1 for instructions for using these websites.

RFQU NAME: Systemwide Improvements Along the High Injury Network

DEADLINE FOR

QUESTIONS:

The deadline for questions is December 15, 2025 at 2:00 PM Central Time.

Questions and/or inquiries must be submitted by email.

CITY’S ANSWERS

POSTED BY:

The City’s answers to your questions will be posted as an addendum by December 22, 2025. You must check the bid distribution websites for any addendums.

DUE DATE FOR

APPLICATIONS:

January 28, 2026 2:00 PM Central Time

BID DISTRIBUTION

WEBSITES:

https://vendornet.wi.gov/Bids.aspx https://www.demandstar.com/

CONTACT

INFORMATION:

Brian Pittelli Purchasing Services 210 Martin Luther King, Jr. Blvd. Room 407 City-County Building Madison, WI 53703-3346

Phone: (608) 267-4969 Email: bpittelli@cityofmadison.com https://www.cityofmadison.com/vision-awards https://vendornet.wi.gov/Bids.aspx https://www.demandstar.com/app/agencies/wisconsin/city-of-madison-purchasing-services/procurement-opportunities/573ff565-ce2b-4c75-86ec-401cd5abf736/ mailto:bpittelli@cityofmadison.com

Table of Contents

1 OPPORTUNITY AND WELCOME .................................................................................................... i 2 IMPORTANT INFORMATION ........................................................................................................... i

3 HOW TO FIND RFQU DOCUMENTS AND CONTACT THE CITY OF MADISON

Official Bid Distribution Websites – IMPORTANT Contact Information

4 OUR PURCHASING VALUES

Local Preference Purchasing Policy Equity in Contracting Equitable Hiring & Affirmative Action Plan Limitations on Nuclear Weapons Producers Sweatfree Purchasing

5 SCOPE OF WORK AND REQUIRED INFORMATION

Project Overview Scope of Services Required Qualification Requirements Evaluation/Scoring Criteria General Conditions Attachments Included in This Request for Qualifications Local Vendor Preference Cost Proposal Award for Qualification

6 HOW TO SUBMIT YOUR APPLICATION

Application Checklist Submit your Application by the Deadline Format Questions Addendum (Changes or Clarifications to this RFQU) Multiple Applications Changing or Withdrawing your Application Correcting Errors in your Application after the Due Date No Exceptions from Bidders

You are Responsible for all of your Costs in Making a Application Public Records and Trade Secrets

7 RULES FOR THE SELECTION PROCESS

8 LEGAL CONTRACT REQUIREMENTS

Sample Contract Affirmative Action Requirements for Contractors Insurance

Sample City of Madison Purchase of Service Contract Form A: Signature Affidavit Form B: References Form C: Vendor Profile Attachment A: List of Project Locations Attachment B: Safe Streets for All (SS4A) Terms and Conditions

3 HOW TO FIND RFQU DOCUMENTS AND CONTACT THE CITY OF MADISON

Official Bid Distribution Websites – IMPORTANT

The City of Madison posts all requests for qualifications (RFQu), addendums, updates, awards, and announcements on two websites: VendorNet and DemandStar. Both sites are free to register for City of Madison bids.

These two websites are the only places to get the official RFQU and updates to the RFQU.

Updates and addendums will only be posted on these websites. It is your responsibility to check the websites for updates and “addendums.” An addendum is a document that answers questions from bidders. It could make important changes to the RFQU. If the addendum requires a response, and you fail to respond to it, you could be disqualified.

State of Wisconsin VendorNet System

State of Wisconsin and local government bid network. Registration is free. Search for City of Madison in the Agency search field.

VendorNet link https://vendornet.wi.gov/Bids.aspx

DemandStar by Onvia National bid network. Free subscription is available. Sign up for the free “Basic Plan” and select Wisconsin Association for Public Procurement (WAPP) as the agency to access City of Madison RFQUs.

DemandStar link https://www.demandstar.com/app/agencies/wisconsin/city-of-madison-purchasing-services/procurement-opportunities/573ff565-ce2b-4c75- 86ec-401cd5abf736/

Register on DemandStar www.demandstar.com/app/registration

Contact Information

City of Madison Purchasing Contact (Buyer)

Brian Pittelli Purchasing Services 210 Martin Luther King, Jr. Blvd. Room 407 City-County Building Madison, WI 53703-3346

PH: (608) 267-4969

bpittelli@cityofmadison.com

Questions about Affirmative Action Plans

Contract Compliance, Department of Civil Rights 210 Martin Luther King, Jr. Blvd. Room 523 City-County Building Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

Email note Some email to the City gets lost in “spam.”

If you send the City an email and you do not hear back within 3 days, please call the Buyer at (608) 267-4969.

https://vendornet.wi.gov/Bids.aspx https://www.demandstar.com/app/agencies/wisconsin/city-of-madison-purchasing-services/procurement-opportunities/573ff565-ce2b-4c75-86ec-401cd5abf736/ https://www.demandstar.com/app/agencies/wisconsin/city-of-madison-purchasing-services/procurement-opportunities/573ff565-ce2b-4c75-86ec-401cd5abf736/ https://www.demandstar.com/app/agencies/wisconsin/city-of-madison-purchasing-services/procurement-opportunities/573ff565-ce2b-4c75-86ec-401cd5abf736/ https://www.demandstar.com/app/registration mailto:bpittelli@cityofmadison.com mailto:dcr@cityofmadison.com

4 OUR PURCHASING VALUES

Local Preference Purchasing Policy

The City of Madison gives preference to local vendors and suppliers. You must be registered with the City as a local vendor by the RFQU due date to get preference points. Learn more and register at the City of Madison website: www.cityofmadison.com/finance/purchasing/local-businesses/register-business/

If you are a local vendor, be sure to complete the Local Vendor section on Form C.

Equity in Contracting

The mission of the City of Madison is to provide the highest quality service for the common good of our residents and visitors. The City’s values include

• Equity - fairness, justice and equal outcomes for all, and

• Shared prosperity - where all are able to achieve economic success and social mobility.

It is our goal to spend money equitably among businesses owned by women, people of color, and small businesses. Our contractors should reflect shared dedication to equity in their work and employment practices, and we invite you to become part of this mission!

Equitable Hiring & Affirmative Action Plan

Affirmative Action Plan The City of Madison values diversity in hiring and contracting. We expect our contractors to do the same. Contractors with 15 or more employees and more than $50,000 in annual contracts with the City (each calendar year) must submit an Affirmative Action Plan.

Information about the Affirmative Action Plan and how to comply is found here:

https://www.cityofmadison.com/civil-rights/contract-compliance/affirmative-action-plan/vendors-suppliers

Or call the Affirmative Action Division at (608) 266-4910.

See Section 13. B. of the Sample Contract for Affirmative Action Plan requirements.

Job Openings in Dane County You must notify the City of openings for jobs in Dane County, Wisconsin if you have 15 or more employees. You must agree to interview candidates that we refer to you through our Referrals and Interviews for Sustainable Employment (RaISE) program. Information is here:

http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program

The job posting requirement is found in Section 13 A. of the Sample Contract.

Limitations on Nuclear Weapons Producers

It is the City’s policy not to make purchases from companies that produce nuclear weapons, or their subsidiaries. See Common Council Resolution 79719 for more information.

Sweatfree Purchasing

It is the City’s policy not to purchase apparel (clothes made from textiles, shoes, footwear) from vendors who source their materials from sweatshops, where labor practices are inconsistent with international standards of human rights. See Madison General Ordinances Section 4.25 (https://library.municode.com/wi/madison/codes/code_of_ordinances?nodeId=COORMAWIVOICH1-- 10_CH4FI_4.25PRITAP) for more information.

https://www.cityofmadison.com/finance/purchasing/local-businesses/register-business/ https://www.cityofmadison.com/vision-awards https://www.cityofmadison.com/civil-rights/contract-compliance/affirmative-action-plan/vendors-suppliers http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program https://madison.legistar.com/ViewReport.ashx?M=R&N=Text&GID=205&ID=5490426&GUID=A7280DE2-DFCB-40F2-8200-E9C3EA95902B&Title=Legislation+Text https://library.municode.com/wi/madison/codes/code_of_ordinances?nodeId=COORMAWIVOICH1--10_CH4FI_4.25PRITAP https://library.municode.com/wi/madison/codes/code_of_ordinances?nodeId=COORMAWIVOICH1--10_CH4FI_4.25PRITAP

5 SCOPE OF WORK AND REQUIRED INFORMATION

The City of Madison Traffic Engineering Division is seeking applications from qualified engineering consultants to provide professional services for the Systemwide Safety Improvements along the High Injury Network Project, which is an Implementation Project partially funded through the Safe Streets and Roads for All (SS4A) Grant Program.

These projects are part of a broader effort to improve transportation safety, accessibility, and multimodal connectivity, while aligning with Vision Zero goals.

Project Overview

The City of Madison has identified 27 geographically dispersed intersections along the High Injury Network in need of safety improvements. The High Injury Network identifies roadway segments and intersections with an elevated level of fatal and serious injury crashes as compared to similar streets. The list of intersections (Attachment A) includes twelve signalized intersections and nine non-signalized intersections that serve transit users, as well as six intersections of shared use paths and higher volume roads.

City of Madison staff have already identified safety improvements for each intersection. The consulting team will be expected to develop a conceptual design of the identified improvements and complete required NEPA documentation for each location. Final design of improvements should include a PS&E package suitable for bid letting and construction and in accordance with FHWA requirements and all applicable state and local standards. Survey will be required for some – but not all – intersections.

Geotechnical reports are unlikely to be needed for any intersections but are included in this scope of work as an “if authorized” item.

Comprehensive public engagement is not required for this project; however, the consultant will be expected to share images and other materials for City project websites and social media. Also, the consultant will be expected to provide ongoing assistance in answering all questions received from the public about this project.

Construction engineering and management is not included in this scope of work; consulting teams that submit applications for this RFQU are eligible to submit applications for any future RFQUs relating to construction engineering and management for these intersections.

The project schedule is constrained by the milestones identified in the federal grant agreement, described in the table below. The construction schedule for the 27 intersections will need to be determined in collaboration with City staff in order to reduce conflict with other planned construction projects.

Preliminary Road Plan / Planned NEPA

Completion Date April 2027

Final PS&E September 2027 Advertisement November 2027

Planned Construction Start Date April 2028 Planned Construction Substantial Completion /

Open to Public Use June 2029

The estimated cost for Tasks 1-8 included in this scope of work is $350,000.

Scope of Services Required

1. Project Management and Coordination

Provide project management and coordination with a City of Madison staff team (may include Transportation, Traffic Engineering, Engineering, Metro Transit, Parking, Planning, Forestry, Parks, Fire Department, and Street Operations) and other stakeholders, including WisDOT.

The selected consultant team should expect to work with partner agencies.

Upon notice to proceed, the consultant shall schedule a kickoff meeting (can be virtual) with City of Madison staff to discuss goals, expectations, and the role of the consultant team.

Following this meeting, the consultant shall develop a refined project scope and schedule (workplan) with input from City of Madison staff. The consultant shall determine and detail the project timeframe and major deliverables.

Regular meetings shall be scheduled between the City of Madison project manager and the consultant to ensure regular coordination throughout the project duration. The consultant shall be responsible for scheduling meetings, developing agendas, and documenting meeting minutes.

The consultant shall internally manage project progress, schedules, and budget. The consultant shall submit quarterly invoices and progress reports to City of Madison staff. The consultant shall maintain any ongoing documentation needed to satisfy the reporting requirements of the Safe Streets for All grant.

This task is continuous throughout the length of the project.

Deliverables:

• Project kick-off meeting, agenda, and meeting summary

• Final project workplan and schedule

• Regularly scheduled coordination meetings, agendas, and meeting summaries

• Quarterly progress reports, invoices, and other necessary documentation

2. Public and Stakeholder Engagement

Comprehensive public and stakeholder engagement is not required for this project, as the project locations and specific improvements were identified as part of the grant application process.

City staff will manage project webpages and updates to social media, while the consultant will be expected to share images and other materials for those webpages and social media posts. City staff will share public, committee, and elected official feedback on the projects with the consultant. The consultant will be expected to provide ongoing assistance in answering questions received from the public, committee, and elected officials about this project.

Deliverables:

• Timely and relevant provision of materials for City project website, social media and City Boards, Committees and Commissions (website and social media hosted by the City)

• Ongoing assistance in answering all questions received from the public about this project

3. Data and Survey

a. City of Madison staff have already identified safety improvements for each intersection.

Consequently, the consultant will not assess existing conditions.

City staff can provide information including signal timing and current roadway configuration (widths, ROW, current parking rules) and previous motor vehicle count/speed data. A summary of all resources that could be provided to the consultant by City staff is included at the end of this section.

b. Survey will be required for project locations where there are planning changes to the street, sidewalk, or curb elevation, or if there are anticipated below-ground changes to sanitary sewer, storm sewer, or water main. Survey will not be required at any project location where the improvements are limited to pavement marking and/or signing changes. A complete list of the project locations and the identified improvements is included as Attachment A.

The survey data shall be based on existing field conditions encountered by the consultant during the period of the design contract. The consultant shall conduct the site survey for each project to a sufficient detail to prepare a digital terrain model (DTM). Full cross-sections shall be recorded at twenty-five (25) foot intervals perpendicular to the street centerline along the identified project limits. All break lines shall be defined including, but not limited to, flow line, top of bank, bottom of bank, centerline of street, top of curb, edge of gutter, flow line, edge of pavement and sidewalk. The elevation of all driveway centerlines shall be recorded at the flow line, edge of gutter, both edges of sidewalk and 10 feet beyond the Right of Way.

The consultant shall record all topographical features including, but not limited to, benchmarks, control points, property irons, all PLSS corners, drive aprons, utilities (above and below ground), break lines, trees and shrubs, buildings, retaining structures, fencing and any other pertinent physical features. Every effort shall be required to record all property irons along the public right of way corridor. Ultimately, there shall be sufficient property irons recovered and surveyed to accurately retrace right-of way lines and accurately define lot corners and lot frontages, consistent with recorded documents. If in the event sufficient irons cannot be found along the right-of-way lines for accurate retracement of the same, the RLS shall be required to find additional rear lot corners sufficient for retracement of property lines.

All trees with diameters greater than three (3) inches must have the diameters labeled.

The center of rim locations shall be recorded for all manholes, and all invert elevations of all culverts, pipes and structures used for storm sewer or sanitary sewer shall be recorded and labeled. Depth to top nut of water valve shall also be recorded. The consultant shall notify Diggers Hotline prior to site surveying for marking of all underground facilities. The consultant shall record and label the facilities centerlines.

It is understood that prior to surveying, the City Engineer shall provide a utility map showing structures to be included for survey, that are beyond the limits of the survey. The consultant shall assume that they shall survey one structure upstream and downstream of the survey limits, for both storm and sanitary sewer (when they are present).

When working on any City of Madison project, OSHA standards must be complied with.

The consultant shall provide the appropriate temporary traffic control devices in accordance with the Manual on Uniform Traffic Control Devices (MUTCD).

All survey data shall be collected in Wisconsin County Coordinate System – Dane Zone, NAD83 datum. All horizontal and vertical control points (minimum of three (3) of each per project location) shall be surveyed in by the City of Madison and provided to the Consultant. All survey data shall be referenced to NAVD 88 (pre 2007 adjustment) ft for vertical datum. Various surveying technology (i.e. GPS, Conventional Total Station) may be used as long as the following minimum horizontal standards are satisfied.

Horizontal Standard: The maximum allowable Relative Positional Precision for a Survey is 0.07 feet plus 50 parts per million (based on the direct distance between the two corners being tested). It is recognized that in certain circumstances, the size or configuration of the surveyed property, or the relief, vegetation or improvements on the surveyed property may result in survey measurements for which the maximum allowable Relative Positional Precision may be exceeded. Explanation of reasons for exceeding the Relative Positional Precision requirement shall be provided to City staff for approval. If not approved, the consultant shall complete the survey to the above standard.

The consultant shall use the established horizontal and vertical control as provided by the City of Madison (3-5 points per project). The consultant shall densify the horizontal and vertical control as needed (one control point per street intersection with a maximum spacing of 500 feet at each project site location, or as directed by the project manager,) for the surveys and shall run a level circuit for the project to check for accuracy. The consultant shall provide benchmarks from the adjusted level loop. If GPS is used to establish vertical and horizontal control, the consultant shall provide a check on accuracy by checking established control locations. If vertical control is established using GPS, the vertical control must be distributed across the site using conventional level circuits to the minimum vertical standard noted below. The consultant shall supply all survey notes for all additional horizontal and vertical survey control points that they have set for the project.

Vertical Standard: For level loops establishing benchmarks or control for the project, the tolerance for the closure shall be 0.03 feet multiplied by the square root of the length of the level loop in miles. Control monuments shall be of solid material type consistent with the terrain in which the monument is to be set and provide a degree of permanence for a minimum of 3 years. The Contractor shall be responsible for replacement of all lost control points within that time period. Monuments should be witnessed in a manner that allows them to be easily found by the user in a reasonable period of time.

The following is a list of typical acceptable monuments types of various terrain, but is not limited to these monuments:

EARTH: Acceptable monuments set in earth are a rebar size #3 or larger with a minimum length 8”, a nail 60d or larger, and a pipes size ½ “ or larger with a minimum length 8”.

ASPHALT: Acceptable Monuments set in asphalt are a P.K. nail or equivalent, a masonry nail, a railroad spike, a gin spike, and a Mag spike or equivalent.

CONCRETE: Acceptable Monuments set in concrete are either a cut “X” or a drill hole.

BENCHMARK: Vertical benchmarks shall be placed on monuments or structures of a type that are not susceptible to vertical movement due to fluctuations in surrounding environmental or weather conditions. A registered land surveyor (RLS) shall oversee all surveys. Consultants who do not have a RLS on staff will not be considered for this application.

The consultant will be responsible for providing any necessary signage and/or traffic control in order to complete the survey. If any lane closures are anticipated to complete this work, the consultant shall provide the City project manager and City Traffic Engineering a traffic control plan to review and comment on prior to proceeding with work; any traffic control that is set up shall be in accordance with the plan that is approved by City Traffic Engineering.

c. The consultant shall submit all computer aided design (CAD), xml, and pipe network files to the City project manager. AutoCAD / Civil 3D is the preferred design software. The CAD files shall be developed with City templates with layer schema, alignments, profiles, pipe networks, surface surfaces, and corridors. It is the City’s expectation that all design files are complete, accurate, and consistent with the plan sheets for the project and can be used to accurately map as-designed data for the project.

Design files shall be submitted in Wisconsin County Coordinate System space (US Survey Feet). Level schematics will be provided by City staff at the consultant’s request.

The consultant shall submit LandXML files of all alignments, profiles and surfaces, and cross sections or the consultant may submit Civil3D data containing the corridor(s), corridor surface(s) and all associated data. If submitting Civil3D data, the corridor(s) shall be complete and sufficient for use in construction stake-out without errors or busts.

• Traffic control plan, if needed to complete the survey

• Topographic survey (for a subset of project locations, as needed) conducted to a sufficient level of detail to prepare a digital terrain model (DTM) and meet all requirements outlined in section 3.b. of this document

• CAD data, which is to be developed using City templates with layer schema, alignments, profiles, pipe networks, surface surfaces, and corridors

4. Preliminary and Final Design

a. Requirements for Road Plans – The consultant shall prepare Road Plans for the project.

Road Plans are the compilation of documents, reproducible drawings, depicting the location, character, dimensions, and relevant data necessary to the layout and construction of the prescribed work.

Road Plans shall be designed in accordance with the current practices of the City of Madison and in accordance with the principles, standards, and practices adopted by the City computer aided design of street plans, as specified in the contract and City Specifications and shall be developed in accordance with or be coordinated with the latest edition of the City Specifications, hereinafter referred to as City Specifications.

Road Plans shall be developed using computer aided design systems. Plan preparation shall be in accordance with the prescribed methods and on the approved plan sheet vehicles described in the contract and approved by the City.

Plans for minor incidental retaining walls less than six feet in height and pipe type structures in this contract shall be considered as special construction details of the Road Plans and not as Structure Plans.

The City will furnish to the contractor such survey notes, partially completed plans or other data as may be available for use in the preparation of the plans. Such partial plans shall be considered only as preliminary information subject to further development.

In preparation of Road Plans, the consultant shall prepare and furnish to the City Specifications for construction work included in the plans.

The consultant shall furnish such other pertinent information and data with respect to the plans and design as may be necessary for completion of work under this contract.

Plans are subject to review and examination by the City. Such review and examination may be made on the site of the project.

The consultant shall prepare a complete P.S. & E. as specified in the contract. The consultant shall provide one set of final plans in electronic PDF format for each utility within the project limits prior to the P.S. & E. submittal date.

b. Conceptual Plans – The consultant shall develop conceptual improvements for each intersection.

Conceptual design shall include:

• Traffic operations report for City Traffic Engineering review

• Initial estimate of probable construction costs

• Site survey, as needed for future phases

c. 30% Design – The City shall determine which of the potential conceptual improvements to move forward to 30% design. The consultant shall complete 30% design for the preferred improvements.

30% design shall include:

• Street, path, and sidewalk configurations

• Title Sheet, General Notes (D-Series), Typical Sections (D-Series), Project Overview

(O-Series), Plan Details (PD-Series), Utility Plan and Profiles (U-Series), Plan and Profile (P-Series), Pavement Marking (PM-Series), Permanent Traffic Signal Plans (E-Series), Cross Sections (X-Series) o Itemized estimate of probable construction costs o Initiation of Utility Coordination and a plan markup outlining the impact that the proposed plan has on the existing utilities and provide to each utility.

o It is the responsibility of the consultant to locate existing utilities on plans

The consultant shall submit the 30% Plans, Specifications & Estimates (PS&E) to the City. The City shall provide written review comments to the consultant within 30 calendar days.

d. 60% Design – Following City review of 30%, the consultant shall advance the 30% design to 60% design.

60% design shall include (if authorized):

• Title Sheet, General Notes (D-Series), Typical Sections (D-Series), Project Overview

(O-Series), Plan Details (PD-Series), Utility Plan and Profiles (U-Series), Plan and Profile (P-Series), Pavement Marking (PM-Series), Permanent Traffic Signal Plans (E-Series), Permanent Street Lighting Sheets (E-Series), Traffic Control & Detour Sheets (TC-Series), Pedestrian Staging and Detour Sheets (PED-Series), Cross Sections (X-Series)

• Updated itemized estimate of probable construction costs

• Continuation of Utility Coordination and a plan markup outlining the impact that the proposed plan has on the existing utilities and provide to each utility

• The consultant shall submit the 60% PS&E to the City. The City shall provide written review comments to the consultant within 30 calendar days.

e. Final Design – Following City review of 60% design and deliverables, the consultant shall advance to final design with written approval by the City.

Final design shall include:

• PS&E documentation o Final design shall be submitted in both PDF and Auto-CAD format

• Title Sheet, General Notes (D-Series), Typical Sections (D-Series), Project Overview (O-Series), Curb Ramp Detail Sheets (CR-Series), Alignment Plan Sheet (A-Series), Erosion Control Plan Sheets (EC- Series), Plan Details (PD-Series), Utility Plan and Profiles (U-Series), Utility Schedules (U-Series), Plan and Profile (P-Series), Pavement Marking (PM-Series), Permanent Traffic Signal Plans (E-Series), Permanent Street Lighting Sheets (E-Series), Traffic Control & Detour Sheets (TC-Series), Pedestrian Staging and Detour Sheets (PED- Series), Cross Sections (X-Series), Maintenance Map Sheet (City Use Only) (MN-Series)

• Engineering drawings shall be sealed by a Professional Engineer licensed in Wisconsin

• Designs must be suitable for local, state, and federal permit issuance, as applicable

• Technical specifications shall be completed to a 100% complete level

• Final engineer’s itemized estimate of probable construction costs

• Survey stakeout files and benchmark information

• Utility Coordination and a plan markup outlining the impact that the proposed plan has on the existing utilities and provide to each utility

• Conceptual designs for all potential improvements

• 30% design documentation for preferred improvements

• 60% design documentation for preferred improvements

• Final design documentation/PS&E for preferred improvements

5. Geotechnical Report

Please include a set amount for $20,000 as an itemized separate if authorized item hourly, not to exceed amount for geotechnical reporting. A geotechnical report will not be needed for many project locations. A geotechnical report should be provided only if changes below the ground to sanitary sewer, storm sewer, and/or water main are anticipated; a geotechnical report may also be required at project locations where significant changes to the street, sidewalk, or curb elevations are planned.

When completion of the subsurface investigation defined in the contract is not sufficient to adequately assess subsurface conditions, or provide all the required information for roadway design, the consultant shall recommend a revised investigation program for authorization by the City. Such recommendations shall be based on the content of the boring log. The extent of all subsurface investigation performed shall be fully justified in the Geotechnical Report furnished for the project.

Deliverables:

• Geotechnical Report

• Revised investigation program recommendation (if necessary)

6. Environmental Review and Permitting

The consultant shall determine those permits necessary to advance the projects to advertisement. When unable to make this determination, the consultant shall confer with the City. When a permit is required, the consultant shall prepare the permit applications, on the forms and in the manner prescribed by the issuing agency for execution and submittal by the City.

The consultant shall complete environmental screening and prepare documentation sufficient for NEPA review. The consultant shall complete the Class of Action request and prepare the Environmental Document. The consultant may need to conduct the Section 106 process, perform Phase 1 (Haz Mat) survey, perform Phase 2 evaluations on all necessary properties, and lead and create materials for any necessary public involvement meetings.

NEPA must be complete by April 2027.

Deliverables:

• List of necessary permits

• Prepared permit applications (as necessary)

• Documentation sufficient for NEPA review, which may include:

o Class of Action Request o Section 106 documentation o Phase 1 documentation o Phase 2 documentation o An Environmental Document

• Public Involvement meetings (as necessary per NEPA requirements)

7. Bid Support

The consultant shall provide bid support by assisting with Q&A during the bidding process, attending the pre-bid meeting and bid opening, and providing bid tabulation and bid recommendation.

Deliverables:

• Pre-bid and bid opening meeting attendance

• Bid tabulation

• Bid recommendation

8. Construction Requests for Information

Please include a set amount for $20,000 as an itemized separate if authorized item hourly, not to exceed amount for design related questions during the Construction Contract.

As it pertains to the aforementioned tasks, City staff can provide the following to the consultant, as available:

a. traffic counts and projections

b. vehicle speed data

c. signal timing

d. land use plans

e. redevelopment plans

f. as-built plans

g. municipal utility plans and existing utility (water and sanitary) system maps

h. air photography (to be used as a reference only)

i. City of Madison official map

j. names of adjacent property owners

k. mailing lists and labels of property owners

l. data available for use in preparation of the plans

m. cost sharing categories

n. tree inventory

o. CAD Design templates

i. Includes street, sanitary, water, storm information

ii. Parts catalog

q. CAD Title Sheet template

r. CAD Plan Production template

s. level schematics, upon request

SPECIAL PROVISIONS

A. DESIGN STANDARDS

Preparation of plans and specifications shall be accomplished in accordance with the current standards and criteria as contained in the CONTRACT and shall be consistent with generally accepted professional practice.

B. DESIGN ERRORS AND OMISSIONS

(1) The CONTRACTOR shall be responsible for the accuracy of the Services performed by the CONTRACTOR under the CONTRACT and shall promptly make necessary revisions or corrections to its Services resulting from its negligent acts, its errors or its omissions without additional compensation.

(2) The CONTRACTOR shall give immediate attention to these revisions or corrections to prevent or minimize delay to the PROJECT.

(3) The CONTRACTOR shall be responsible to the CITY for any losses to or costs to repair or remedy as a result of CONTRACTOR'S negligent acts, errors or omissions.

C. REVISION OF COMPLETED PLANS

(1) The CONTRACTOR shall make such revisions in plans which have been completed, approved, and accepted by the CITY as are necessary to correct errors or omissions in the plans when required to do so by the CITY, without compensation therefore from the

CITY.

(2) Should the CITY find it desirable for its own purposes to have previously satisfactorily completed and accepted plans or parts thereof revised, the CONTRACTOR shall make such revisions if requested and as directed by the CITY. These Services shall be considered as “Extra Services” and will be paid for as such.

D. PROCEDURES FOR HANDLING ERRORS AS DESCRIBED IN SECTION B.

(1) The process for addressing CONTRACTOR claims and disputes related to error or omissions shall be as described in the WisDOT FDM under Chapter 8-25-25.

(2) The CITY may recover those additional costs incurred by the CITY as the result of errors determined to be the responsibility of CONTRACTOR

(3) Each CONTRACTOR error and the facts about the error will be reviewed by the CITY in conjunction with the CONTRACTOR to establish responsibility for additional costs incurred as a result of a particular CONTRACTOR error.

(4) When the CITY pursues reimbursement, the CONTRACTOR will be notified of the decision and options for repayment. The CITY'S options listed in priority order are:

a. Repayment in full.

b. Deductions from other payments due and payable by CITY to the CONTRACTOR by equitable right of set off.

c. Legal action by the CITY to collect the costs, if the CONTRACTOR has no other agreements with the CITY or no payments due and payable and refuses repayment in full.

d. Any combination of the above.

(5) Any CONTRACTOR appeal must be in writing and received within 30 days of the CITY'S decision.

E. CONFLICT OF INTEREST

(1) The CONTRACTOR warrants that neither it nor any of its affiliates has any financial or other personal interest that would conflict in any manner with the performance of the Services under this CONTRACT, and that neither it nor any of its affiliates will acquire directly or indirectly any such interest.

(2) The CONTRACTOR warrants that it will not employ for any Services included under the provisions of the CONTRACT any person who is employed by the CITY at the time of execution or during the life of this CONTRACT without prior written approval from the

CITY.

(3) The CONTRACTOR warrants that it will immediately notify the CITY if an actual or potential conflict of interest arises or becomes known to the CONTRACTOR. Upon receipt of such notification, a CITY review and written approval is required for the CONTRACTOR to continue to perform work under this CONTRACT.

F. UTILITY INVOLVEMENTS

(1) Utility Coordination

The CONTRACTOR shall complete utility coordination at 30%, 60%, and final design. The CONTRACTOR shall complete a detailed review and a summary report and markup plan outlining the impact that the proposed plan has on the existing utilities and provide to each utility at 30%, 60%, final design, and post PROJECT advertisement.

Extensive coordination and monthly meetings with utilities during design and construction will be required for the PROJECT. Construction documents shall be updated to indicate accurate accounts of existing utilities and to reflect any work plans that are developed as part of the utility coordination.

G. SURVEYS

(1) Survey Deliverables

The Contractor shall understand that all documents and data transmitted to the City, become the property of the City of Madison, along with all rights to use, copy, and distribute these documents and this data, now and in the future.

All survey data shall be transmitted in digital format. The digital format shall be submitted on CD, flash drive, through an approved ftp site, or by electronic mail. All submittals shall be accompanied by a cover letter dated and signed by the Contractor. The cover letter shall be to the attention of the Project Engineer, contain the PROJECT name and number, a list of files being transmitted, a description of the data contained in each file, and a statement conveying full rights, to the City, for use of the data being transmitted.

All digital text data shall be submitted in a format compatible with Microsoft Office 2016. All survey and design digital data shall be in Wisconsin Coordinate Reference Systems – Dane Zone, U.S. Survey foot, NAD83 (2007) datum and NAVD 88 (pre 2007 adjustment), feet, for vertical datum. All digital data shall be readily compatible with the City’s hardware and software, which is currently Autodesk Civil 3D 2022 on a Windows 10 operating system.

All survey digital data shall follow the City of Madison Autodesk DWG layer standards. All design files must be delivered as Autodesk DWG, 2018 file format. All design files shall be created at full scale. City of Madison survey and design templates and necessary supplemental files (parts catalog, etc.) will be provided, upon request.

Six design files shall be submitted:

a. One design file shall be a 3D file of the existing topography and shall follow the City of

Madison Civil3D template. This design file shall contain all the symbols and line work of the topographic features as described in Subsection B, Conduct Site Survey. Any 3D break lines and random points used for the DTM are to be in the design file and at the true elevation. This file shall also contain the Civil3D surface data, which can either be set to a “No Display” style or one of the existing styles provided in the template. The surface shall be free of any errors or busts, and any corrections shall be made using the appropriate Civil3D surface editing tools and not by simply editing AutoCAD graphics. One design file shall be a 2D export of the survey data to a DWG file that only displays the linework and blocks from the Civil3D survey data.

b. Ownership File (CAD format): This file shall contain proposed and existing property information (property irons). This includes any proposed and existing Plats, Certified Survey Maps, Easements or recorded documents. Lot frontages shall be displayed along the roadway frontages for all properties adjacent to the PROJECT, consistent with City standards. Any frontages that differ from City records shall be reported to the City for additional review.

c. Existing surface (LandXML) created from survey shots and breaklines. Triangulation of features should accurately represent existing conditions.

d. A design file containing the existing pipe networks for all existing storm sewer and sanitary within the survey area. Pipe networks shall use City of Madison parts and shall be created to be at accurate rim and invert elevations (based on measure downs).

Structures and pipes assigned in the pipe networks shall match the size and materials of the existing infrastructure. Pipe networks shall be created using logical naming that is agreeable to the CITY.

e. Survey shots shall be submitted in separate ASCII text files with the format point#, northing, easting, elevation, description separated by commas with each point on a separate line. This ASCII text file shall have no headers or discontinuities (blank lines) in the data list. All survey shots shall have a text description. A text file shall be included which defines all abbreviations used in survey shot descriptions. Survey shots, which have either a numeric code or a station and offset as the description, will not be accepted. The survey shots shall be separated into the following five text files: 1) all survey shots, 2) DTM shots, 3) non-DTM shots, 4) Control Points and 5) Property Irons.

All the survey shots shall be provided in a separate file. The DTM shots shall include any survey points required for the creation of the digital terrain model (for example, ground shots and break line shots). The non-DTM shots are survey points that may distort the actual contour model (for example, storm and sanitary sewer invert elevations, fire hydrant (top nut) and other topography features not recorded at the actual ground elevation).

i. Survey shot file – for DTM (CSV file) – This file shall contain all survey shots which are suitable for generating the PROJECT DTM or tin.

ii. Survey shot file – not for DTM (CSV file) – This file shall contain all survey shots which are NOT suitable for generating the PROJECT DTM or tin, such as control points or top nut of hydrants.

(2) The Contractor shall use the benchmark and horizontal control as established by the

City of Madison and shall provide a level loop check for the data provided. The City of Madison shall provide the control information upon request.

(3) Surveys shall be tied into control established by the CITY.

(4) The Contractor shall supply a key that includes a description of all symbols and survey codes, break lines and line work.

(5) The Contractor shall provide Digger’s Hotline confirmations for all areas marked. If utility system maps are provided by a utility, the Contractor shall provide copies of the mapping.

(6) The Contractor shall provide all notes regarding structure invert elevations, and a table shall be provided either in excel format or as notes within the DWG files to indicate the surveyed rim and invert elevations for all storm and sanitary sewer structures.

(7) All the survey design data shall be submitted following the above guidance to the City of Madison for review prior to the start of design. The City Surveyor will complete their review and provide comments regarding survey format, accuracy, and layer consistency.

(8) Additional dye testing may be required identify locations of additional private utilities connections. Coordinate dye testing with the CITY.

(9) The limits of the survey shall correspond to the limits of the PROJECT as outlined in section 5.1 of this request for qualifications

(10) Surveys shall include the existing right of way and proposed right of way and 50 feet outside of those right of ways. The survey at the intersections shall include a 200’ extra length on the side street.

(11) The CONTRACTOR shall temporarily mark existing right-of-way for coordination with affected utilities and property owners.

(12) Surveys shall include ties to section corners, quarter section corners, and to street lines or block corners in platted areas. These ties shall be in sufficient detail to permit the preparation of right of way plats and legal descriptions of the lands to be acquired.

If authorized by written notice from the CITY, the CONTRACTOR shall provide staking for utilities to allow for the timely relocation of their facilities. The CITY will provide the CONTRACTOR a minimum of one (1) week notice.

(13) Utility Verification

a. The surveyor shall send the survey drawings to non-City utility contacts (MG&E, Alliant, AT&T, Charter, etc.) by letter copied to the City, City will supply utility contacts upon request. The letters shall be sent to all utilities shown on the digger’s tickets for the representative PROJECT. The letter shall specify that the utility reply to the surveyor by letter or email within two-weeks to verify that their facilities are shown correctly within the PROJECT limits. If any modifications to the survey are necessary due to utility verification, the surveyor shall modify the drawings accordingly. The verification reply letter or email from the utilities shall be submitted to the City with the final deliverables.

The City reserves the right to withhold payment until all deliverables have been submitted.

i. If the utility company does not mark the PROJECT area during survey, provide documentation of no marks to the utility company with the verification letters. A copy of this letter shall be provided to the City.

H. SOILS AND SUBSURFACE INVESTIGATIONS

(1) The CONTRACTOR shall recommend the location of soil borings and shall obtain all needed soil investigations as part of CONTRACTOR scope. Any geological engineering analyses required as part of any design work shall be part of CONTRACTOR scope. The CITY will not be providing any soil boring reports as part of the PROJECT.

(2) When completion of the subsurface investigation defined in the CONTRACT is not sufficient to adequately assess subsurface conditions, or provide all the required information for roadway design, the CONTRACTOR shall recommend a revised investigation program for authorization by the CITY. Such recommendations shall be based on the content of the boring log. The extent of all subsurface investigation performed shall be fully justified in the Soils Report furnished for the PROJECT.

I. ROAD PLANS

(1) ROAD PLANS GENERAL. Road plans shall include plans for the reconstruction of the roadway segments included in section 2.4 of the CONTRACT.

a. Title Sheet

b. General Notes Sheets (D-Series)

c. Typical Section Sheets (D-Series)

d. Construction Detail Sheets (D-Series)

e. Overview Sheet (O-Series)

f. Curb Ramp Detail Sheets (CR-Series)

g. Alignment Plan Sheet (A-Series)

h. Erosion Control Plan Sheets (EC-Series)

i. Green Infrastructure Sheets (GI-Series)

j. Plan Detail Sheets (PD-Series)

k. Plan and Profile Sheets (P-Series)

l. Utility Plan and Profile Sheets (U-Series)

m. Utility Schedules (U-Series)

n. Water Main Plan and Profile Sheets (W-Series)

o. Water Main Impact Plan Sheets (W-Series)

p. Water Main Estimate of Material Sheets (W-Series)

q. Water Main Detail Sheets (W-Series)

r. Pavement Marking and Signing Sheets (PM-Series)

s. Temporary Traffic Signal Sheets (E-Series)

t. Permanent Traffic Signal Sheets (E-Series)

u. Temporary Street Lighting Sheets (E-Series)

v. Permanent Street Lighting Sheets (E-Series)

w. Fiber Optic Sheets (E-Series)

x. Traffic Control & Detour Sheets (TC-Series)

y. Pedestrian Staging and Detour Sheets (PED-Series)

z. Landscaping Sheets (L-Series)

aa. Cross Section Sheets (X-Series)

bb. Maintenance Map Sheet (City Use Only) (MN-Series)

J. SPECIAL REQUIREMENTS FOR DESIGN

(1) STREET GRADES. The CONTRACTOR shall provide the CITY a plan and profile sheet showing all existing and proposed driveway slopes. It is the policy of the CITY to reduce the slope of steep driveways where possible. The CONTRACTOR shall not increase the slope of any residential driveway apron with an existing grade under 12% over 12% and shall not increase the slope of any residential driveway apron with an existing grade over 12% above the existing grade without the consent of the CITY. The CONTRACTOR shall not increase the slope of any commercial driveway apron with an existing grade under 8% over 8% and shall not increase the slope of any commercial driveway apron with an existing grade over 8% above the existing grade without the consent of the CITY. The grade of the top of curb shall not be above the sidewalk grade without the consent of the CITY. The CONTRACTOR shall not through the conversion to an urban section, adversely affect the drainage of abutting property.