140397-event.pdf

Awarded To: High Mountain Nursery

Awarded to High Mountain Nursery as the lowest, responsive and responsible bidder

ACD Mitigation Project Division of Wildlife Resources, trees, shrubs,lop scatter mow chop.

Released 9/14/2016 11:30 AM MST Type Invitation for Bid Open 9/14/2016 2:00 PM MST Number CN17026 Close 10/3/2016 2:00 PM MST Currency US Dollar Sealed Until 10/3/2016 2:00 PM MST

Contacts

Cody Nelson codynelson@utah.gov

Phone +1 (801) 538-3141

Commodity Codes

Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit Division of WIldlife Resources

INVITATION FOR BIDS

ACD Mitigation Project

SOLICITATION #CN17026

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide

Removal and chemical treatment of approximately 248 acres of rabbitbrush and willows. This is to occur in two successive years on most of the willow infested areas. The first year treatment will be to cut/chop/mow large clump willows (no chemical). The second year will be to treat with chemical the re-growth within the willow infested areas in order to kill and permanently remove them. The areas that will be treated for rabbitbrush will be treated with wet mow and chemical the first year and will only require one year of treatment.

Location and Description: Work under this contract is located on private land owned by the Pugh family and Heaton Livestock Company. It is located 3.25 mile northeast of the town of Alton Utah, in Kane County, Utah.

mailto:codynelson@utah.gov

The Total number of Acres within the project area is 248 acres. The work location is shown on the General location and site maps attached. Elevations range from 7200-7600 feet within the project site. Descriptions of each item are as follows:

Area description for Bid Item #1 (16 acre rabbitbrush, & 56 acre rabbitbrush polygons). This area is medium to high density rabbitbrush. This area will need to be treated with a wet mow and chemical (see section 1.5-5 for chemical type and application rate prescription) in the 1st year of treatment.

1.

Area description for Bid Item #2 (65 acre second year willow polygon) This area has been mowed/chopped previously and will only need one year of treatment with a wet mow and chemical (see section 1.5-5 for chemical type and application rate prescription) and it is expected that it will be treated within the 1st year of treatment.

2.

Area description for Bid Item #3 (65 acre first year willow polygon, and 50 acre first year willow polygon). These areas’s will need two successive years of treatments to be completed. This bid item is for the first year to be mowed/chopped without chemical.

3.

Area description for Bid Item #4 (65 acre and 50 acre second year treatment). These areas’s will be treated with wet mow and chemical (see section 1.5-5 for chemical type and application rate prescription) in the second year to complete the treatment.

4.

(All of the 1st year treatments will be completed and paid for in one lumped sum upon completion of all of the first year treatments. The second year treatments will also be paid for in one lumped sum upon completion of the second year’s treatments.)

Acreage: This project is approximately 248 (65 acres of willows that have had the 1st year chopping completed and will only need to be wet mowed with chemical, as well as 72 acres of rabbitbrush that will only need one year of wet mow with chemical.) (115 acres of new willow mow that will need one year of mowing/chopping without chemical and then one year later a follow up wet mow with chemical) (See Map #2 Project Polygon Map for more details) acres if there is more or less than this treated it will be at the discretion of the project manager and contractor must get approval before treating additional acres or before not treating acres mapped within the project.

Specific Tasks: Enter the specific tasks associated with this project, including the work limits and equipment that the awarded contract will need to furnish.

Work Limits: Approximately 248acreson the Project Map will be treated; project will NOT be flagged.

Contractor needs to have the ability to add shapefiles to a gps or use an app on a phone that is able to use geo-tagged PDF maps to delineate project boundaries project area will be discussed verbally at the pre-work conference. Shapefiles/KML Google Earth Files and/or PDF maps will be provided prior to work beginning.

Contractor will need a GPS or smartphone capabilities to ensure the proper areas are treated

UDWR staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

This contract will result in one contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

The contract resulting from this IFB will be for: Project Performance Time: 60 calendar days from official Notice-to- Proceed (NTP); Estimated September 26th - Nov 25th 2016 .

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and Division of WIldlife Resourcesis the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #CN17026 This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

SITE VISIT:

“A site visit will NOT be held prior to bidding. It is strongly recommended that each potential inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.”

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements: Provide at least one wet mower (Diamond WetBlade system or equivalent) capable of mowing rabbitbrush up to 6 feet in height and applying herbicide to the cut base of the rabbitbrush in the same application (not a separate machine applying herbicide following a mower), on a fully-operational basis, with a competent, fully-qualified operator.

1.

Mowing Specification: All rabbitbrush within identified treatment areas shall be mowed and treated with an herbicide in a single application. All willows within identified treatment areas shall follow the outlined prescription for the unit that is being treated.

1.

The contractor must be licensed by the State of Utah and possess a current Commercial Pesticide Applicator license.

1.

Provide enough equipment to complete the work in the specified performance window. Equipment shall be washed with a high-pressure system before entering and exiting the project work area. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

1.

Contractor will provide the herbicide Tordon 22K or equivalent and other necessary adjuvants to be applied at a rate of 2 quarts per acre (this is the prescribed amount for both the willow treatment as well as the rabbitbrush treatment area) treated or as otherwise specified by project manager. Contractor will be expected to provide water and herbicide mixing equipment necessary for use in their application system.

1.

Shape Files

For this project shape/KML file(s) [ x ] are [ ] are not available.

If available, files will be provided to any bidder who requests them. To request a shape/KML file, bidder must submit a request for the file(s) by email to curtisroundy@utah.gov . Properly submitted requests will be granted and file(s) will be provided by the BLM representative by return email as long as the emailed request is sent prior to the question & answer closing time. The State purchasing agent identified elsewhere in this solicitation shall be sent a cc:copy of the emailed request. Requests for shape or KML files submitted by fax or phone will not be honored. The State/BLM is not responsible if said files cannot be delivered by email because of the bidder’s email system limitations. It is the sole responsibility of the bidder to ensure that his/her email capability is adequate. Shape/KML files will not be delivered under any other format or method. No other comments or questions are allowed in an emailed request. Note the “Questions” provision below.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

QUESTIONS:

All questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in SciQuest (http://solutions.sciquest.com). There are no exceptions to this.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.●

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments

Section.

5. The proposed Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids can be submitted electronically, through SciQuest, or by submitting a hard copy to the address provided below.

10. The cost for this IFB will be evaluated as described in this prerequisite.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Attachment B Scope of Work

3. Attachment C maps https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/140397-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1538665925&Signature=v%2FIWabayBn7pc0oo1CuU%2FGxsBPs%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/140397-380277783Attachmetn%20B%20ACD%20Mitigation%20Project%202016%20SCOPE%20OF%20WORK%20%281%29.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1538665925&Signature=oTHeyNDdlvPtoFQ5dU526cg9ZCs%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/140397-380282803Attachment%20C%20Maps.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1538665925&Signature=m0eT3aR09rhaklolijrig%2Bt35Is%3D

Buyer Attachments

4. Attachment D References

5. Rangeland Terms and Conditions

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2. Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4. Offeror acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.5. Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract. By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/140397-380284882References--ATT%20D.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1538665925&Signature=iHWNh1MJHtMd3W7eRKEmBSJKKSU%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/140397-369678606Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1538665925&Signature=zvz3D8RqJqB2Y9XuJ2dvGwu0z1A%3D

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 Item #1 72 AC - Acre

1.Area description for Bid Item #1 (16 acre rabbitbrush, & 56 acre rabbitbrush polygons). This area is medium to high density rabbitbrush. This area will need to be treated with a wet mow and chemical (see section 1.5-5 for chemical type and application rate prescription) in the 1st year of treatment.

P2 Item #2 65 AC - Acre

2.Area description for Bid Item #2 (65 acre second year willow polygon) This area has been mowed/chopped previously and will only need one year of treatment with a wet mow and chemical (see section 1.5-5 for chemical type and application rate prescription) and it is expected that it will be treated within the 1st year of treatment.

P3 Item # 3 115 AC - Acre

3.Area description for Bid Item #3 (65 acre first year willow polygon, and 50 acre first year willow polygon). These areas’s will need two successive years of treatments to be completed. This bid item is for the first year to be mowed/chopped without chemical.

P4 Item #4 115 AC - Acre

4.Area description for Bid Item #4 (65 acre and 50 acre second year treatment). These areas’s will be treated with wet mow and chemical (see section 1.5-5 for chemical type and application rate prescription) in the second year to complete the treatment.

04 October 2016