14-Specifications.pdf

SPECIFICATIONS

High-Density Polyethylene Pipe (HDPE) and Related Items for Harris County Precinct 3 - UPIN

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SCOPE

Harris County is soliciting bids for a term contract for high density polyethylene pipe and related items for

Harris County Precinct 3 for one (1) year beginning approximately February 1, 2026.

It is the responsibility of each vendor to examine the entire bid package, seek clarification in writing, and review their bid for accuracy before submitting. Questions relating to this bid must be submitted in writing online within Bonfire at https://harriscountytx.bonfirehub.com. The deadline for submission of questions relating to this bid is listed on the Events Schedule within Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice to all firms through Bonfire. The County will not be bound by any information conveyed verbally.

M/WBEs

Harris County strives to engage with prime contractors and subcontractors that represent the diverse businesses of the County. We will ensure that historically underutilized minority- and woman-owned businesses (M/WBEs) receive a fair and equal opportunity to participate in the County’s procurement process. The County expects Vendors to make a good faith effort and the Vendor agrees to reasonably assist the County to meet or exceed goals for awarding contracts associated with a project the County procures, operated, maintains, or constructs to M/WBEs.

RENEWAL OPTIONS

Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based on the same terms and conditions with future pricing for goods and services revised according to the attachment titled CPI-U Based Price Adjustment Calculations. Renewal is subject to approval by Harris County Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew.

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Texas law requires all parties who enter into any contract with the County which must be approved by

Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following website: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm prior to submitting your response. Failure to do so may result in disqualification of your response.

SPECIAL REQUIREMENTS

Vendor may offer for sale additional items related to the scope of goods and/or services described above and/or listed in the BidTable (bid pricing sheets) of this solicitation by identifying other items and/or brands not identified by Harris County in this solicitation. Though the “related items” offered may be considered during the award recommendation, and/or may be made a part of a subsequent contract, if any, with Harris

County, the effect of the related items cannot by extended and totaled in determining the lowest bidder since an estimated usage is unknown. Purchases by Harris County of related items should not exceed 20% of the total annual purchases under the contract.

The rates quoted on the BidTable within Bonfire must be all-inclusive. “All-inclusive” shall be construed as costs incorporating all charges for labor, material, equipment and any other cost incurred. No https://harriscountytx.bonfirehub.com/ https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm separate line item rates or charges will be accepted. Quantities are estimated. Harris County may require more or less. In case of a discrepancy between unit and total pricing, unit pricing governs.

The Extra Work Items section of the BidTable are to be used only on the instructions of the field engineer on the job. No compensation will be received for any part of these items unless they are actually used on the job under the direction of the field engineer. Any additional items required over and above those listed on the BidTable will have to be secured on a change-in-contract and are not to be used until they have been approved by the Harris County Auditor’s Office and/or Commissioners Court.

It may be required that the vendor submit a sample of specified items on the BidTable for inspection and approval by the Office of the County Engineer prior to order placement.

The County may award to more than one (1) vendor as “Primary” and “Secondary” vendor. The “Secondary” vendor will be utilized due to time constraints, availability, etc.

This bid or Commissioners Court approved award does not obligate Harris County to the eventual purchase of any product/service described, implied or which may be proposed. Progress toward this end is solely at the discretion of Harris County and may be terminated at any time.

NO CONFIDENTIALITY OF BIDS

Once opened, bids are public record. There are no exceptions. When submitting a bid, the vendor must be sure to redact confidential information if the information is needed to address requirements of the bid. If there are any questions concerning confidentiality of information to be submitted, contact Sheila Rodriguez immediately at sheila.rodriguez@pur.hctx.net.

ALTERATION OF DOCUMENT

No alterations may be made to this document. Any alterations made may result in the bid being rejected.

The terms and conditions contained within this bid supersede all conflicting terms within any cooperative purchasing contracts associated with this purchase.

PURCHASE ORDERS

Products and/or services must not be provided, and invoices will not be paid without a purchase order, signed by the Harris County Purchasing Agent. Purchase orders will be written in annual increments. Once a purchase order is issued, the using department will contact vendor directly to place orders.

DELIVERY

All items must be packaged to be protected from damage during shipping and handling. Any item(s) damaged in shipping must be replaced in kind or repaired by the vendor at the discretion of and at no additional charge to Harris County.

Delivery shall be F.O.B. destination; made on an as needed basis to various locations throughout Harris

County by request only and only when person(s) authorized to make such requests on behalf of Harris

County places the order. Order placement must be accompanied by the purchase order number and must be made to the Harris County, TX address stated on the purchase order at time of issue. In the event vendor fails to deliver within the time specified by the vendor, the Purchasing Agent reserves the right to authorize purchases of these products and/or services on the open market. In such event, vendor agrees to reimburse

Harris County for the extra cost incurred or provide a credit memorandum to cover the costs so that said amount may be deducted from invoices. Any item(s) damaged in shipping must be replaced in kind or repaired by the vendor at the discretion of and at no additional charge to Harris County.

mailto:sheila.rodriguez@pur.hctx.net

The equipment must be delivered complete as specified, current production, latest model and design available, with all components required by law. All warranty work shall be at no charge to Harris County, including shipping and handling charges from and to Harris County.

ACCEPTANCE OF GOODS

Harris County reserves the right to test goods for quality and performance. Although the bid may be awarded and confirmed by a purchase order, the goods are subject to rejection if the product(s) fail to perform in accordance with all requirements and specifications and/or fail to meet the needs of the end user.

USAGE REPORTS

Harris County reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period, a usage report detailing the products and/or services furnished to date under a contract resulting from this bid. The reports must be furnished no later than five (5) working days after written request and itemize all purchases to date by Harris County department, description of each item purchased, including manufacturer, quantity of each item purchased, per unit and extended price of each item purchased, and total amount and price of all items purchased.

TOLL/PARKING FEES

Any and all toll/parking FEES incurred by the vendor during the term of this contract will be the responsibility of the vendor.

SPECIFICATIONS

The vendor shall provide and/or deliver, as needed and as required, high density polyethylene pipe (HDPE) and related items for Harris County Precinct 3. For bidding purposes and to get a better understanding of the requirements of this bid, please refer to the attachment titled General Notices, Notes and Information.

For bidding purposes and to get a better understanding of the requirements of this bid, please refer to the attachment titled General Notices, Notes and Information, under Supporting Documents inside Bonfire.