14-25_-_Sole_Source_-Pangolin_Equipment_&_Services.pdf

NOTICE OF INTENT TO SOLE SOURCE

POSTING DATE: July 28, 2025 PURCHASING CONTACT & EMAIL:

Susan Perry, Purchasing Coordinator 16 Colomba Rd, Debary, FL 32713 sperry@debary.org

NOTICE NUMBER AND TITLE:

14-25 - Sole Source -Pangolin Equipment & Services

RESPONSE DUE DATE & TIME:

August 18, 2025 at 2:00 PM EST

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED

DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in Florida Statute 287.057(3)(c). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the City of DeBary shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined in Florida Statute 287.057(3)(c). This cover sheet with all reference material must be received via mail at the address above, or in electronic response via email to sperry@debary.org by the due date. The City of DeBary reserves the right to decide equivalence of alternatives proposed.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR

RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN

AUTHORIZED AGENT OF THE PROVIDER.

COMPANY NAME: ____________________________________________________________

MAILING ADDRESS: __________________________________________________________

CITY, STATE, ZIP: ____________________________________________________________

FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN): __________________________

TELEPHONE NUMBER: ____________________ EMAIL: _____________________________

AUTHORIZED SIGNATURE: ____________________________________________________

PRINTED NAME: __________________________TITLE: _____________________________

DATE: __________________

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes.

mailto:sperry@debary.org mailto:sperry@debary.org

14-25 - Sole Source -Pangolin Equipment & Services

NOTICE OF INTENT TO SOLE SOURCE

Decisions pertaining to sole sourcing are valid for one year after the approval by the City Manager and must be re-posted and validated annually.

Description of Product or Services to be provided:

This document serves to justify the sole source procurement of Pangolin Laser Systems, Inc. for the provision of laser show production and control systems for special events hosted by the City of DeBary.

Justification:

1. Proprietary Technology and Industry Standard Pangolin is the recognized industry leader in laser show control and safety technology. Their proprietary Beyond and QuickShow software platforms are considered the industry standard for laser control, offering unmatched precision, reliability, and visual quality. No other software or hardware system on the market offers the same integration of features, safety protocols, and live performance capabilities.

2. Unique Capabilities and Safety Compliance Pangolin’s systems are uniquely capable of delivering both pre-programmed and live laser shows with built-in FDA and CDRH safety compliance features. Their software includes automatic safety zones, beam attenuation maps, and other federally compliant safety features that are not available in competing products at the same level of reliability or sophistication. This is critical for public events in the City of DeBary, where safety is paramount.

3. Support, Training, and Reliability Pangolin Laser Systems, Inc., located in Sanford, FL., our neighboring City, offers local support and training, ensuring that the City can reliably produce shows without delays or technical setbacks. Their reputation in the event production industry is backed by decades of proven success, including ceremonies, theme parks, and major city celebrations.

4. Event-Specific Expertise The City and its event partners have worked with Pangolin Laser Systems, Inc. and have found that they understand the unique requirements of city-sponsored, family-friendly outdoor events.

Their ability to deliver visually impactful yet safe shows, compliant with all regulatory requirements, makes them a uniquely qualified vendor for this role.

Conclusion:

Given Pangolin’s proprietary technology, compliance with safety standards, unmatched feature set, and proven reliability in high-profile public events, it is in the best interest of the City of DeBary to designate Pangolin Laser Systems, Inc. as a sole source vendor for laser show production and control equipment/services.

Sole Source Letter attached.

FROM: PANGOLIN LASER SYSTEMS, INC.

SUBJECT: DEBARY 4TH OF JULY AND CHRISTMAS SHOWS

RE: SOLE SOURCE LETTER

DATE: JULY 21, 2025

TO: Jason Schaitz, MBC, CPRE, CYSA Parks and Recreation Director City of Debary

Pangolin Laser Systems, Inc. is the sole manufacturer of the laser technology and equipment defined below. This equipment has been specified as a part of the tender from the City of Debary, for their 4th of July and Christmas Laser displays.

The equipment and services being provided include the following:

• High power Kvant and Unity lasers

• Spectrum, ATOM, ClubMAX, Elite PRO IP65

• FB4-SK control hardware

• BEYOND Ultimate laser design software

• Smoke Factory Tour II and Captain D haze equipment

• Network racks with integrated cabling ecosystem

• PC rack with high performance machine for show timecode and synchronization

• L-11 and trussing support stands

• Technicians (LSO certified)

• Artistic meetings with the City of Debary for show design and concept

• Pre-programming of show content

• On-site setup and show operation

• Breakdown of equipment

On-site show playback for each show includes:

• 10-15 minutes of pre-programmed laser show content, themed to the event (4th of July, Christmas).

Pangolin | KVANT | UNITY Lasers 1265 Upsala Road, Suite 1165

Sanford, FL 32771

T: +(407) 299-2088 www.pangolin.com www.kvantlasers.us www.unitylasers.com http://www.pangolin.com http://www.kvantlasers.us http://www.unitylasers.com

• Additional “live” show performance with ambiance effects as desired by client, laser content with ambiance effects as desired by client, leading up too, or concluding after the event, for a maximum of 30-minutes before show, and 30 minutes after show / event.

If there are any questions relating to this document or if further information is needed, please feel free to contact us at anytime.

Best Regards, Justin Perry Partner Pangolin Laser Systems, Inc.

O: (407) 299-2088 M: (407) 421-5542 E: justin@pangolin.com

Our brands: Pangolin, Kvant, Unity Lasers

Pangolin | KVANT | UNITY Lasers 1265 Upsala Road, Suite 1165

Sanford, FL 32771

T: +(407) 299-2088 www.pangolin.com www.kvantlasers.us www.unitylasers.com mailto:justin@pangolin.com http://www.pangolin.com http://www.kvantlasers.us http://www.unitylasers.com