1381483-event.pdf
PDF 364 KB Posted
- Attached to
- Fuel & Fuel Tank at Sioux City DOT Garage
- Solicitation number
- 645-DOTRFB-2654-2026
- Issued by
- Scott County, Iowa
About this file
Fuel & Fuel Tank at Sioux City DOT Garage
This is a Request for Bid issued by the Iowa Department of Transportation for fuel and fuel tank services at the Sioux City Maintenance Garage located at 6405 Gordon Dr in Sioux City, Iowa. The Iowa DOT seeks a qualified fuel vendor to provide tank and transport services, with bid specifications covering ULS Diesel Fuel #1 (estimated 600 gallons), ULS Diesel Fuel #2 (estimated 17,000 gallons), Bio-Diesel Additive B99/B100 (estimated 1,300 gallons), winter additive—cold flow improver, summer additive, and vendor-owned fuel tank lease/rental for two 3,500-gallon tanks. The bid opened on June 17, 2026, at 1:00 PM CDT, with responses due by July 9, 2026, at 1:00 PM CDT. The bid opening will be conducted publicly via Microsoft Teams meeting or phone conference. Bidders interested in attending are welcome to participate remotely using the provided meeting link and conference credentials. The contract award will be made to the responsible bidder whose submission is most advantageous to the Iowa DOT, considering cost and other factors including meeting mandatory requirements, proposed staffing, adherence to required timelines, past work performance, and work capacity.
Bid pricing for fuel is to be submitted as a fuel margin (positive or negative value) that will be added to the DOT's daily posted rack pricing; bidders submitting negative margins must identify them as such in the additional items fields. Tank lease/rental pricing is to be provided on a per-month basis and should not be included within the fuel margin. Estimated quantities noted are for reference only and may not reflect actual ordering at the location. Deliveries shall be F.O.B. Destination. Bidders must provide BQ-9000 Producer Certification and specifications for both winter and summer additives. The Iowa Department of Transportation is tax-exempt and will provide tax exemption certificates upon request. All questions must be directed to the purchasing agent Kyle Williams (Kyle.Williams@iowadot.us, +1 515-233-7960) through the Q&A Board, with responses posted publicly. The Iowa DOT bidding process is subject to Iowa Administrative Code 761--20. Payment terms are Net 60 with 0% interest. After evaluation, a Notification of Intent to Award and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
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17 June 2026
Fuel & Fuel Tank at Sioux City DOT Garage Fuel & Fuel Tank at Sioux City DOT Garage
17 June 2026
Open 6/17/2026 1:00 PM CDT Type DOT Request for Bid Close 7/9/2026 1:00 PM CDT Number 645-DOTRFB-2654-2026 Currency US Dollar
Sealed Until 7/9/2026 1:00 PM CDT
Payment Terms 0% 0, Net 60
17 June 2026
Contacts Kyle Williams Kyle.Williams@iowadot.us
Phone +1 515-233-7960
17 June 2026
Commodity Codes Commodity Code Description
40500 FUEL, OIL, GREASE AND LUBRICANTS
40507 Fuel Additives, Extenders, Octane Enhancers, etc.
17 June 202617 June 202617 June 202617 June 202617 June 202617 June 202617 June 202617 June 202617 June 2026 mailto:Kyle.Williams@iowadot.us
Overview
The Iowa DOT is seeking competitive bids for qualified fuel vendor to provide tank and transport services to the Sioux City Maintenance Garage located at 6405 Gordon Dr in Sioux City, IA.
Bid price for diesel fuel #1 & #2, & bio-diesel additive are to be a fuel margin that will be added to the DOT rack pricing that is posted daily on our website. Winter & Summer Additive prices are per treated gallon.
• Iowa IMPACS system does not allow a negative value line unit price so in order to submit a negative line unit price, enter the value unit price and then identify positive price by selecting Positive in the Additional Items Fields and If you wish to bid a negative value please enter the value unit price but identify by selecting Negative in the Additional Items Fields. This will be a required question for all lines.
• Quantities noted on the Items tab are estimate only and may not accurately reflect ordering at this location.
Tank size can be found on the Items tab.
• Bid price for fuel tank lease/rental are to be per month pricing. Please do not include lease/rental figures in your margin.
The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Bid Opening
Date: July 9, 2026
Time: 1:00PM Central
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/282790660732354?p=SykJhR5g6BUnpurynx
Meeting ID: 282 790 660 732 354
Passcode: wu9Fw7f5
Need help? | System reference
Dial in by phone
+1 515-817-6093,,729159279# United States, Ames
Find a local number
Phone conference ID: 729 159 279#
For organizers: Meeting options | Reset dial-in PIN
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
https://teams.microsoft.com/meet/282790660732354?p=SykJhR5g6BUnpurynx https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTE2MmM3ZjktYTlkYy00YzYyLThhY2UtMDIzZGViZDcyZmIx%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22f97b8c77-eb11-48c0-89e2-0d6d4de67719%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=729159279 https://teams.microsoft.com/meetingOptions/?organizerId=f97b8c77-eb11-48c0-89e2-0d6d4de67719&tenantId=a1e65fcc-32fa-4fdd-8692-0cc2eb06676e&threadId=19_meeting_ZTE2MmM3ZjktYTlkYy00YzYyLThhY2UtMDIzZGViZDcyZmIx@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing
Required to View Event
Prerequisites Required to Enter Bid
17 June 2026
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
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Buyer Attachments
1. IDOT Fuel Specification (Rev 6-16-2026).pdf
2. Aboveground Storage Tank Registration Application.pdf
3. Aboveground Storage Tank Plan Review Application.pdf
4. NREL Biodiesel Handling & Use Guide.pdf
17 June 202617 June 202617 June 202617 June 202617 June 202617 June 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDgzLTIwNDY4MDQ0MDVJRE9UIEZ1ZWwgU3BlY2lmaWNhdGlvbiAoUmV2IDYtMTYtMjAyNikucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDgzLTE5MTE5MjM0NjFBYm92ZWdyb3VuZCBTdG9yYWdlIFRhbmsgUmVnaXN0cmF0aW9uIEFwcGxpY2F0aW9uLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDgzLTE5MTE5MjM2MTNBYm92ZWdyb3VuZCBTdG9yYWdlIFRhbmsgUGxhbiBSZXZpZXcgQXBwbGljYXRpb24ucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDgzLTE5MTIwMzI5NTNOUkVMIEJpb2RpZXNlbCBIYW5kbGluZyAmIFVzZSBHdWlkZS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Attributes Instructions:
1.1 Contract available to others:
Bidders agree to sell goods/services or both at the same prices, terms and conditions to any other Iowa state agency, Regent or Political Subdivision upon request.
1.2 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.
1.3
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
Group 2: Specifications Attachment Instructions:
2.1 Please attach the specifications for the winter additive you are submitting to this bid.
2.2 Please attach the specifications for the summer additive you are submitting to this bid.
2.3 Please attach your BQ-9000 Producer Certification
Group 3: Fuel Margin Pricing Instructions:
3.1 Please confirm you've read and understand the fuel margin pricing instructions - Do not include tank lease/rental within your margin.
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Product Line Items Product Line Items
1. Fuel Margin Pricing (Fuel Only) # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 ULS Diesel Fuel #1 - Fuel Margin/Gallon - Est. Qty: 600 Gallon (See Full Description) 600 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the DOT rack pricing that is posted daily on our website. If you are submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional Items Fields as Negative. Respond with Positive for a Positive value.
Negative or Positive Value of Submitted Item Unit Price -
P2 ULS Diesel Fuel #2 - Fuel Margin/Gallon - Est. Qty:
17,000 Gallon (See Full Description) 17,000 GAL - Gallon rack pricing that is posted daily on our website. If you are submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional Items Fields as Negative. Respond with Positive for a Positive value.
P3 Bio-Diesel Additive B99/B100 Fuel Margin/Gallon - Est.
Qty: 1,300 Gallon (See Full Description) 1,300 GAL - Gallon rack pricing that is posted daily on our website. Vegetable Oil based. If you are submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional Items Fields as Negative. Respond with Positive for a Positive value.
P4 Winter Additive - Cold Flow Improver; Cost per Treated Gallon 1 GAL - Gallon
P5 Summer Additive; Cost per Treated Gallon 1 GAL - Gallon
2. Vendor Owned Fuel Tank Lease/Rental: 2- 3,500 Gallon # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Fuel Tank Lease/Rental - Per Month Pricing (Two 3,500 Tanks) 1 MON - Months
Provide per month pricing for tank lease/rental.
DOT requests lease for two (2) 3,500 tanks
17 June 202617 June 202617 June 202617 June 2026
Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .