AIRCRAFT_SUNSHADE_PERFORMANCE_WORK_STATEMENT.docx

AIRCRAFT SUNSHADE PERFORMANCE WORK STATEMENT (PWS)

137TH sow Oklahoma City, OK 73179

23 August 2018

Inspection, maintenance, and repair of Big Top Fabric Sun Shades. Quantity eight (8) each 82x56.67x28 shelters on concrete, ¾ cover tan, 24” Bi-Beam Opened end, Locking and Domestic Hardware, Engineered.

Description of Services

1.0 Scope of Work

1.1 Background: Preventative Maintenance is required for aircraft sunshade sustainment. The government’s objective is to maintain safe and reliable aircraft sunshades.

1.2 Mission: The contractor shall inspect aircraft sunshades and provide preventive maintenance and repair of deficiencies.

1.3 Scope: The scope of this service is to support existing aircraft sun shades on Will Rogers Air National Guard Base Oklahoma City, OK 73179. There are eight (8) sun shades which are located on the flight line. The contractor shall inspect and perform maintenance and repair of sunshades to include: structure, anchoring, ratchets, connection, cables, bolts, fabric, bird nesting mitigation, lightning protection, safety reflective, and any other feature as applicable. The contractor shall provide documentation of inspection, maintenance, and repair.

1.4 Documentation: At a minimum documentation of inspection, maintenance, and repair shall include:

1.5 Reference Material: Contractor shall provide any applicable aircraft sun shade manuals, drawings, specification, etc for use in inspection, preventive maintenance, and/or repair.

1.6 Requirements: The contractor shall perform tasks IAW manufacturers’ recommended inspection, maintenance, and/or repair procedures, industry standards, or best practices as presented to the Contracting Officer for prior approval for repairs. All repairs must be IAW applicable federal, state, and local building code and regulations or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS). Advise the Contracting Officer of any conflicts/ambiguities in the various documents prior to beginning any task.

2.0 Work

2.1 Inspection: Perform and report Inspection IAW manufacturers’ recommended inspection procedures and/or industry standards for the entirety of the sunshade. The contractor shall submit inspection documentation to the Contracting Officer NLT 30 days after the inspection is accomplished. The contractor and the Contracting Officer designated Government representative shall conduct a joint inventory of all sun shades before contract start. Any existing conditions will be identified and reported to the Contracting Officer with documentation prior to work start to include, but not limited to: environmental, safety, health, equipment, and maintenance condition per individual aircraft sun shade.

2.2 Maintenance: Contractor shall perform any required maintenance IAW manufacturers’ recommended maintenance, industry standards, and/or best practices and shall submit a maintenance report of work performed and recommended maintenance plan with timeline.

2.3 Repair: Contractor shall compile a list of required and suggested repairs and submit to the Contracting Officer for approval prior to work performed.

3.0 Safety

3.1 Contractor Liability: The Contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions, and pay fines and fees resulting from improper contractor actions and/or process.

3.2 Environmental: Any and all cleaning, maintenance, or repair solvents or chemical products which would have a MSDS sheet shall be submitted to the Contracting Officer prior to arrival on Will Rogers Air National Guard Base for applicable approval.

3.3 Safety and Health: All actions resulting from this contract shall comply with Air Force Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), and AF Safety Instructions.

3.4 Safety Notification and Reporting: Notify the Contracting Office and the 137th SOW Safety Office of any mishap involving contractor personnel, AF assets, or AF operations which result in injury, illness, or damage.

4.0 SECURITY

4.1 Identification and Credentials: All on-site contractor employees shall wear clothing appropriate for the tasks assigned and will wear company and individual identification. The contractor shall ensure all employees have the legal right to perform work within the United States and can pass all appropriate security checks.

4.2 Escorting: Contractor personnel without appropriate security clearance shall be escorted by authorized personnel within controlled areas.

4.3 Traffic Laws: Comply with installation traffic regulations. Cell phone usage while in a moving vehicle is prohibited while on the installation unless 100% hands free.

4.4 Weapons, Firearms, and Ammunition: Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles while on Will Rogers Air National Guard Base.

4.5 Retrieving Identification Media: The contractor shall return all identification media and/or visitor passes from employees upon departure and return to the Contracting Officer.

5.0 Inspection and Maintenance

5.1 Inspection and Maintenance shall be performed to include, but not limited to:

a.) Check for any loose cables, tighten until snug.

b.) Check all bolts and nuts for proper torque, if loose tighten.

c.) Check all fabric for holes, tears, scuffs, or scrapes and repair where needed. Can use a heat seal gun or HH66 glue. A patch kit can be purchase from Big Top if required or an equal product can be substituted with approval.

d.) Check equipment door operation and grease any “catch points” along track.

e.) Check fabric for proper tightness.

f.) Clean any excessive dirt or grime from the fabric surface.

g.) Tighten threaded rods or buckle straps to tension main fabric, if necessary, until fabric is tight.

h.) Check and tighten any lacing that may have come loose. Pull excess slack and retie.

i.) Check frame for any corrosion and treat with a corrosion inhibitor. Can use a brush and galvanized paint to touch up any corrosion.

j.) Ensure all 8 sunshades are clean and serviceable.

Manufacturers’ Recommended Repair:

Repair fabric tear:

1. Heat Seal – using a heat fun and a roller. Cut a piece of fabric large enough to cover the tear. Loosen the cover and get the edges as close as possible. Use the heat gun to melt the patch to the main cover. You will need something rigid on the back side to roll against.

2. Patch Tape – Cut a piece of fabric large enough to cover the tear. Loosen the cover and get the edges as close as possible. Stick the tape over the tear and smooth.

Vinyl Cleaning Instructions:

1. Use Dawn dishwashing liquid and water and scrub the shelter with this mixture and then wash it off.

OR

2. Use Scrubbing Bubbles, spray it on and wash it off with water.

An Organized Site Visit has been scheduled for:

4 September 2018 1300 PM CST Please email a list of attendees to:

SMSgt Christine Walker Christine.m.walker30.mil@mail.mil Participants will meet at:

Building 1007 Classroom 5924 Air Guard Drive Oklahoma City, OK 73179