1379924-event.pdf
PDF 459 KB Posted
- Attached to
- Life Sciences Building Roof
- Solicitation number
- RFB202690000707
- Issued by
- Mingo County, West Virginia
About this file
This is a Request for Bid (RFB) issued by West Virginia University on behalf of its Board of Governors for roofing services at the Life Sciences Building in Morgantown, West Virginia. The scope of work requires qualified, experienced, and licensed contractors to remove existing membrane and insulation systems down to the roof deck and install a new fully adhered EPDM roof membrane with tapered insulation systems over the prepared existing roof structure substrate. The RFB number is RFB202690000707, released on March 27, 2026, with a bid submission deadline of April 21, 2026 at 12:00 PM EDT. A non-mandatory pre-bid meeting and site visit is scheduled for April 8, 2026 at 1:00 PM EST at the Life Sciences Building Loading Dock in Morgantown, West Virginia, with contractors required to notify the procurement officer of intent to attend by April 7, 2026. The question submission cutoff is April 15, 2026 at 12:00 PM EST. The contractor must achieve substantial completion by September 25, 2026 and final completion by October 16, 2026, with liquidated damages of $500 per calendar day for delays in substantial completion and $1,000 per calendar day for delays in final completion.
The solicitation requires submission of comprehensive documentation including a bid bond, drug-free affidavit, purchasing affidavit, contractor pre-qualification checklist, safety evaluation questionnaire, and authorized agent documentation. All bid responses must be submitted directly on the solicitation website in PDF format. The project is classified under commodity codes for structures and building construction components and building and facility maintenance and repair services. Contractors must comply with WVU's Environmental Health and Safety Contractor Safety Program requirements. The procurement contact is Kaison Ball at kaison.ball@mail.wvu.edu or +1 304-293-5711, with Jeff Roberts serving as the project manager for Facilities Management. All questions and communications regarding the bid must be handled through the Department of Procurement, Contracting, & Payment Services via the Q&A Board on the solicitation website, with addenda posted to the same location.
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Text version
27 March 2026
Life Sciences Building Roof Provide material, tools, labor and equipment to install a new fully adhered EPDM roof membrane and tapered insulation systems for the WVU Life Sciences Building roof in Morgantown, WV.
27 March 2026
Released 3/27/2026 7:30 AM EDT Type Request for Bid Open 3/27/2026 8:00 AM EDT Number RFB202690000707 Close 4/21/2026 12:00 PM EDT Currency US Dollar
Sealed Until 4/21/2026 12:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
72000000 Building and Facility Construction and Maintenance Services 72100000 Building and facility maintenance and repair services
27 March 202627 March 202627 March 202627 March 202627 March 202627 March 2026 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Bids (“RFB”) from qualified, experienced, and licensed Contractors to provide labor, materials, tools and equipment required to remove existing membrane and insulation systems down to the roof deck at the Life Sciences Building in Morgantown, WV. The Contractor shall install a new fully adhered EPDM roof membrane and tapered insulation systems over a prepared existing roof structure substrate
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (Minimum Qualifications, Bid Bond, Drug-Free Affidavit, etc.).
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your bid response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Facilities Management
a. Jeff Roberts – Project Manager
2. Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
Prebid Meeting & Site Visit
1. There will be a Non-Mandatory Pre-Bid Meeting and Site Visit per the following:
DATE: 4/8/2026
TIME: 1:00pm EST LOCATION: Life Sceinces Building Loading Dock - Morgantown,WV
a. Contractors should notify the Procurement Officer with intent to participate no later than one day prior (4/7/2025, 1:00pm EST);
requests will be accepted via email and/or on the Q&A Board.
Cutoff for Questions
DATE: 4/15/2026
TIME: 12:00pm EST
Solicitation Due Date
DATE: 4/21/2026
TIME: 12:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: September 25, 2026
Description
b. Final Completion shall be: October 16, 2026
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Liquidated Damages
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be Five Hundred Dollars ($500) per Calendar Day of delay in achieving Substantial Completion and One Thousand Dollars ($1000) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Reminders
1. Contractors must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFB202690000707.pdf
2. Attachment A - Bid Form & Pricing Information.xlsx
3. Attachment B - Specifications & Required Terms.pdf
4. Attachment C - Project Description.pdf
5. Attachment D - Project Specifications.pdf
6. Attachment E - Project Drawings.pdf
7. Attachment F - Contractor Pre-Qualification Checklist.pdf
8. Authorized Agent.pdf
9. Project Manual.pdf
0. Purchasing Affidavit.pdf
1. Drug Free Affidavit.pdf
2. Contractor Safety Eval Pre Qual Questionnaire.pdf
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