1379889-event.pdf

15 April 2026

Janitorial Services and Waste Removal for Wilton EB Parking Only Rest Room Janitorial Services and Waste Removal for Wilton EB Parking Only Rest Room

15 April 2026

Open 4/15/2026 1:00 PM CDT Type RFB - Request for Bids Close 5/6/2026 1:00 PM CDT Number 645-RFB-2641-2026 Currency US Dollar

Sealed Until 5/6/2026 1:00 PM CDT

Payment Terms 0% 0, Net 60

15 April 2026

Contacts Teri Schulz teri.schulz@iowadot.us

Phone +1 515-239-1431

Julie Brown julie.brown@iowadot.us

Phone +1 515-239-1892

15 April 2026

Commodity Codes Commodity Code Description 91039 Janitorial and Custodial Services 95863 Janitorial Management Services

15 April 202615 April 202615 April 202615 April 202615 April 202615 April 202615 April 202615 April 202615 April 2026 mailto:teri.schulz@iowadot.us mailto:julie.brown@iowadot.us

Overview

The Iowa Department of Transportation is seeking Janitorial and Waste Removal Services for the Wilton East Bound Parking Only site located at I-80 Wilton E.B. truck parking only MM 268.2 zip code 52778 as per the Specifications attached to the Buyer Attachments section of this RFB. Grounds must be kept neat and presentable in appearance in accordance with the specifications and the quality of work must meet the high standards of the trade and be accomplished with little inconvenience to the traveling public. Completed work must match and complement the existing finishes and appearances of the Parking Only Rest Area. In addition to Janitorial Services, the awarded Vendor will be responsible for pumping the Vault toilets as detailed on the specifications.

Note, there is no water onsite, Vendor to provide water needed for cleaning. There is minimal electrical at the Parking Only site, see Specifications for details.

The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.

NOTE: VENDORS ARE ALLOWED NO MORE THAN 4 REST AREA LOCATIONS. IF A VENDOR

HAS ALREADY BEEN AWARDED 4 LOCATIONS, THEN DOT WILL NOT CONSIDER THEM FOR

THE WILTON EAST BOUND PARKING ONLY SITE SINCE THAT WOULD BE THEIR 5TH

LOCATION.

Shipping Terms

Deliveries shall be F.O.B Destination.

Award - Cost and Other Factors

It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.

The Contractor will be awarded a 12 (twelve) month contract for year one (1) with an option to renew for five (5) additional years in twelve (12) month increments.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.

Contract Term

DOT ESTIMATED start date: June 1, 2026, or upon completion of building.

DOT completion date: 12 Months from start date.

Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410

DOT Responsibility-Inspection and Supervision

• All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.

• Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the project.

• The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is to give the Iowa DOT notice no less than 24 hours in advance of installation.

• The Iowa DOT point of contact will be given to the awarded vendor upon Notice to Proceed announcement.

Tax Exemption

The Iowa Department of Transportation is a tax-exempt agency. Tax exemption certificates will be provided upon request.

Davis-Bacon wages do not apply.

Recommend Pre-Bid:

The purpose of the Pre-Bid meeting is to discuss with prospective Bidders the work to be performed and allow prospective Bidders an opportunity to ask questions regarding the RFB. Verbal discussions at the Pre-Bid conference shall not be considered part of the RFB unless confirmed in writing by the Iowa DOT and incorporated into this RFB. The conference may be recorded. Questions asked at the conference that cannot be adequately answered during the conference may be deferred. A copy of the questions and answers will be posted on the DOT website for viewing.

Contractor may join via the Microsoft Teams Meeting by clicking the link below or by calling the phone number and entering the conference ID followed by the #sign.

Date: April 22, 2026

Time: 1:00 pm CT

JOIN PRE-BID TEAMS MEETING

Meeting ID: 285 857 520 871 59

Passcode: bd96kN9z

Dial in by phone

+1 515-817-6093,,332667479# United States, Ames

Find a local number

Phone conference ID: 332 667 479# https://teams.microsoft.com/meet/28585752087159?p=lAZS1IVD717jyU6Don https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=332667479

Bid Opening

Date: May 6, 2026

Time: 1:00 pm CT

Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.

JOIN PRE-BID TEAMS MEETING

Meeting ID: 297 159 488 757 34

Passcode: gg6uu2Mc

Dial in by phone

+1 515-817-6093,,169264205# United States, Ames

Find a local number

Phone conference ID: 169 264 205#

For organizers: Meeting options | Reset dial-in PIN

Those who join the public bid opening after 1:00 pm CT may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.

https://teams.microsoft.com/meet/28585752087159?p=lAZS1IVD717jyU6Don https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=169264205 https://teams.microsoft.com/meetingOptions/?organizerId=d15d90f5-c3ce-48da-b09e-c003fa04f00c&tenantId=a1e65fcc-32fa-4fdd-8692-0cc2eb06676e&threadId=19_meeting_NWYwZGRmNzEtYzkzOC00YjY2LThhNTctNWRlMGI3MzI4MmJk@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

Required to View Event

Prerequisites Required to Enter Bid

15 April 2026

1. Bidder shall certify that they have read, understand, and accept.

2. Bidder shall certify that they have read, understand, and accept.

3. Bidder shall certify that they have read, understand, and accept.

4. Respondent shall certify that they have read, understand, and accept.

5. Bidder shall certify that they have read, understand, and accept.

6. Bidder shall certify that they have read, understand, and accept.

7. Bidder shall certify that they have read, understand, and accept.

8. Bidder shall certify that they have read, understand, and accept.

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Buyer Attachments

1. Janitorial Vault Rest Room Wilton EB Parking Only Specs final.pdf

15 April 202615 April 202615 April 202615 April 202615 April 202615 April 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzc5ODg5LTE5OTczMDEzNjhKYW5pdG9yaWFsIFZhdWx0IFJlc3QgUm9vbSBXaWx0b24gRUIgUGFya2luZyBPbmx5IFNwZWNzIGZpbmFsLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Construction Instructions:

1.1 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.

1.2

Insurance Required:

The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.

1.3

Experience:

Bidders must provide the following information regarding its experience:

Number of years in business.

Number of years’ experience in providing the types of goods and/or services sought.

The level of technical experience in providing the types of goods and/or services sought.

A detailed list of goods and/or services similar in size and scope to this solicitation that has been provided to other businesses or governmental entities within the past three years.

Vendors that have not previously contracted with the Iowa DOT: References from three (3) previous or current customers where you have provided similar goods and/or services.

Provide a contact person, e-mail address and telephone number for each reference.

If the information exceeds the maximum length allowed in this section, please include as an attachment.

1.4

Logs:

*Responders shall propose a starting wage for their attendants and supervisors.

Responders shall indicate whether on site supervisors will be provided for each group and explain incentives or benefits for retaining staff *Log daily duties performed If an accident occurs during a shift where janitorial staff is present, the log shall include type of accident, what occurred, weather conditions and if professional medical or law enforcement assistance is called to the site.

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Product Line Items Product Line Items

1. Janitorial services Cedar Rapids Rest Area # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Cedar Rapids Buildings 48 (new) & 49 (new) 12 MON - Months

This location consists of Two New Buildings. Refer to specifications for requirements for services, including labor and schedules, for Two New Buildings.

Location of Buildings:

6847 I-380 MM 13, Cedar Rapids - Building 48 (new) 6848 I-380 MM13, Cedar Rapids - Building 49 (new)

All documents including the Scope of Work and Specifications are located under Buyer Attachments within this RFB.

NOTE: VENDORS ARE ALLOWED A MAXIMUM OF 4 REST

AREA LOCATIONS. IF A VENDOR HAS ALREADY BEEN

AWARDED 4 LOCATIONS, THEN DOT WILL AWARD THE

LOCATION TO ANOTHER VENDOR BASED ON THE CRITERIA

ESTABLISHED IN THE 'AWARD-COST AND OTHER FACTORS'

DESCRIBED ON THE DESCRIPTION SECTION OF THIS RFB.

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Service Line Items Service Line Items

There are no Items added to this event.

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