137-20260506084545 RCBS.pdf

Rankin County Board of Supervisors

Request for Bids

ONE (1) or More, Used Hydraulic Excavators

Bid Number: 26-300-11

Prequalification Proposals Due: May 27, 2026, by 10:00 a.m.

Reverse Auction Date: June 3, 2026, at 9:30 a.m.

NOTICE TO BIDDERS

Notice is hereby given that the Rankin County Board of Supervisors will receive bids for Bid Number 26-300-11, One or More Used Hydraulic Excavator in the following manner:

Unpriced bid proposals will be accepted until 10:00 a.m. May 27, 2026 by electronic bid submission at www.centralbidding.com or in sealed envelopes labeled as Bid Number 26-300-11 delivered to the office of the Rankin County Board of Supervisors at 211 E.

Government Street, Suite A, Brandon, MS 39042. Submissions will be evaluated and vendors submitting acceptable specifications will be invited to submit priced bids in an electronic reverse auction. Electronic bids and/or reverse auction bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please contact Central Bidding at (225) 810-4814.

Bidding will be held by electronic reverse auction on June 3, 2026, starting at 9:30 a.m.

and ending at 10:00 a.m. at www.centralbidding.com. Bidders may participate online with Central Bidding. Alternatively, bidders may submit paper bids at the office of the Rankin County Board of Supervisors at the address listed above no later than thirty minutes prior to the beginning of the reverse auction. Bidders will be allowed access to computers and technical assistance in order to participate in the reverse auction.

The reverse auction will end at the exact time as stated above unless there is any bid sniping. If there is any bid sniping, there is a maximum of two (2) extended periods for bidding at five (5) minutes each, which will extend the reverse auction a maximum of ten

(10) minutes.

Official bid documents may be obtained by contacting the Rankin County Purchasing Office at 601-825-9601, hewitt.pittman@rankincounty.org, or downloaded from Central Bidding at www.centralbidding.com.

The Board is acting under the authority of Section 31-7-13, Mississippi Code of 1972, Amended, and reserves the right to reject any and all bids.

Published by the order of the Rankin County Board of Supervisors, Brandon, Mississippi dated January 15, 2026.

Mark S. Scarborough, Clerk of the Board

Publication Dates: May 6, 2026, and May 13, 2026 http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/ mailto:hewitt.pittman@rankincounty.org

Rankin County is requesting bids for one (1) or more, Used Hydraulic Excavators for the Rankin County Unit System. The used excavator must be at least a 2021 model. Unpriced bid proposals will be accepted until 10:00 a.m. on May 27, 2026. Submissions will be evaluated and vendors submitting acceptable specifications will be invited to submit priced bids in an electronic reverse auction on June 3, 2026, at 9:30 a.m. Delivery of equipment must be no later than thirty (30) days upon receipt of purchase order.

DO NOT SUBMIT RESPONSE UNLESS STRICT COMPLIANCE WITH THE DELIVERY

TERM IS ACKNOWLEDGED AND ACHIEVABLE.

Specifications for one (1) or more new Hydraulic Excavators are outlined below.

Equipment must meet or exceed these minimum specifications.

Item

Basic Specifications

Yes

No

Variant Specification

(if Spec not met)

1.0 Used 2021 model with 2,800 to 3,800

Hours

1.1 Engine has at least 162 hp (121 kW) net

power, per SAE J1349

1.2 Lift capacity over the front at ground

level, 31” (790 mm) track, 4.2 metric ton (9300lb) counterweight, 18’8” (5.7m) Boom and 9’6” (2.9 m) stick:

- 20’ (6m) is at least 16,400 lb. (7600kg)

-25’ (7.5m) is at least 7,600 lb. (3500kg)

1.3 Maximum digging depth with 18’8”

(5.7m) Boom and 9’6” (2.9m) stick is at least 21’9” (6,620mm)

1.4 Maximum reach at ground level with

18’8” (5.7m) HD Reach Boom and 9’6” (2.9m) stick is at least 32’ (9,760mm)

1.5 Operating weight with 18’8” (5.7m)

Boom and 9’6” (2.9m) stick, 31” (790mm) track, 4.2 metric ton (9300lb) counterweight is at least 49,400lb

1.6 Shipping height with 18’8” (5.7m) Boom

and 9’6” (2.9m) stick is less than 10’3” (3160mm)

1.7 Shipping length with 18’8” (5.7m) Boom

and 9’6” (2.9m) stick is no less than 31’3” (9,530mm)

1.8 Tail swing radius is 9’3” (2830mm)

Engine

(if Spec not met)

2.0 Engine meets US EPA Tier 4 Final, EU

Stage IV, emission requirements

2.1 Engine has US EPA Tier 4 Final engine

emission system featuring an aftertreatment regeneration solution so the machine works as normal with no operator intervention needed, that starts automatically when soot is detected

2.2 Engine has three power modes: Power, Smart, Economy

2.3 Has five individual on-demand

electronically - driven fans, with reversing standard

2.4 Is equipped with Automatic Engine

Speed Control to reduce engine speed when no load or light load condition is detected for at least three seconds. Also includes a cab switch activated second stage.

Powertrain/Transmission

(if Spec not met)

3.0 Maximum travel speed is at least

3.5mph (5.7 km/h)

3.1 Maximum drawbar pull is at least

46,996lbf (205 kN)

Technology

(if Spec not met)

4.0 Equipped with configurable joystick

buttons for different buttons

4.1 Equipped with 2D GRADE or equivalent

depth and slope reference system

4.2 Equipped with GRADE Assist or

equivalent grade system

4.3 Equipped with Payload Measurement or

equivalent on-board payload system

4.4 Equipped with E-Wall Ceiling or

equivalent operator-defined avoidance system

4.5 Equipped with E-Wall Floor or equivalent

operator-defined avoidance system

4.6 Equipped with E-Wall Forward or

4.7 Equipped with E-Wall Swing or

4.8 Equipped with E-Wall Cab Protection or

Hydraulic System

5.0 Main system’s flow is no more than

113.1gal/min (429 L/min) with two pumps

5.1 Maximum pressure is at least 5075psi

(35000kPa) for normal pressure and 5510psi (38000kPa) for heavy lift pressure

5.2 Travel circuit maximum pressure is at

least 4974psi (34300kPa)

5.3 Swing circuit maximum pressure is at

least 3886psi (26800kPa)

5.4 An electric boom regeneration valve and

a stick regeneration circuit should save energy during boom-down and stick-in operations

5.5 Has electro-hydraulically controlled

main valve

5.6 Has a stackable high pressure auxiliary

hydraulic valve

5.7 Has a medium pressure auxiliary

hydraulic valve and quick coupler control valve

5.8 Has a case drain installed

5.9 Has auxiliary hydraulic options available

that include single-function, double-function, tool control system with medium pressure and tool control

Undercarriage

6.0 Length is at least 14’7” (4450mm)

6.1 Width is at least 9’9” (2980mm)

Operators Station

Variant Specifications

7.0 Is prewired for a system that assists with

fleet management and tracks hours, locations, security and product health

7.1 Has a two position tiltable left-hand

joystick console for ingress/egress

7.2 The monitor has a minimum 10-inch

color LED touchscreen that will display two different camera images with distortion-free rearview camera picture

7.3 Has push button ignition

7.4 Is equipped with a jog dial on the right-

hand side to allow the operator to scroll through menu functions

7.5 Includes a rearview camera that

displays on the cab monitor

7.6 Has a standard joystick control pattern

changer that’s selectable through the touchscreen monitor

7.7 Includes a third pedal

Stick and Boom

(If Spec not met)

8.0 Has a HD 5.7m (18’8”) reach boom

8.1 Bucket linkage pins have thick chrome

plating

8.2 Boom and stick are built with large box-

section structures with thick, multiple-plate fabrications. They should have castings designed into high stress areas

8.3 Has 2.9m (9’6”) HD stick

Swing System

9.0 Swing torque is at least 54,400lb ft

9.1 Swing speed is at least 11.3 rpm

Work Tool Options

(if Spec not met)

10.0 Includes a bucket that is 42” with pins, manufactured by the machine manufacturer, and are included

10.1 Includes a hydraulic pin grabber quick

coupler that will grab all current county owned hydraulic excavator attachments for the same size class machine

10.2 Includes a tool control system that is

configurable to match a wide range of work tools

10.3 Including a hydraulic thumb

10.4 Includes walkable metal side boards

welded on both sides

10.5 Cab must have a protective screen

installed on front windshield

Warranty and Buyback Options

(if Spec not met)

11.0 48 month or 4000 hour Powertrain plus Hydraulic warranty

11.1 48 month or 4000 hour Buyback from selling dealership

Delivery

(if Spec not met)

12.0 Delivery within 30 days of purchase

12.1 Delivery is FOB Destination Point:

(Rankin County Unit System Barn)

INSTRUCTIONS TO BIDDERS

PART 1 – PRE-QUALIFICATION OF SPECIFICATIONS

Unpriced bid proposals will be accepted until 10:00 a.m. on Wednesday, May 27, 2026 by electronic bid submission at www.centralbidding.com or in sealed envelopes labeled as Bid Number 26-300-11 delivered to the office of the Rankin County Board of Supervisors at 211 E. Government Street, Suite A, Brandon, MS 39042. Unpriced bid proposals must include a copy of the complete manufacturer’s specifications for the equipment for which the company plans to bid. In addition, Attachment A - Prequalification of Specifications must be completed and included as the cover sheet for the manufacturer’s specifications.

Submissions will be evaluated and vendors submitting acceptable specifications will be invited to submit priced bids in an electronic reverse auction. Electronic bids and/or reverse auction bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please call Central Bidding at (225) 810-4814.

PART 2 – REVERSE AUCTION

Vendors who are invited to participate in the reverse auction will be notified through Central Bidding. Bidding by electronic reverse auction will begin on Wednesday, June 3, 2026 at 9:30 a.m. and end at 10:00 a.m. at www.centralbidding.com. Bidders may participate online with Central Bidding. Alternatively, bidders may submit paper bids at the office of the Rankin County Board of Supervisors at the address listed above no later than thirty minutes prior to the beginning of the reverse auction. Bidders will be allowed access to computers and technical assistance in order to participate in the reverse auction.

Bidders participating in the reverse auction will enter a total price per unit for the equipment only.

The reverse auction will end at the exact time as stated above unless there is any bid sniping. Bid sniping shall mean the act of posting a bid within the final 30 seconds of the initial 30 minute bidding period, or the final 30 seconds of the first extended period, if any.

If there is any bid sniping, there is a maximum of two (2) extended periods for bidding at five (5) minutes each, which will extend the reverse auction a maximum of ten (10) minutes.

or any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.

Any questions pertaining to the submission of the proposal should be directed to the following:

Hewitt Pittman, Rankin County Purchase Clerk 222 N. Timber Street Brandon, Mississippi 39042 601-825-9601 hewitt.pittman@rankincounty.org

Rankin County reserves the right to reject any and all bids received.

mailto:hewitt.pittman@rankincounty.org

RANKIN COUNTY BOARD OF

SUPERVISORS’

BID NUMBER: 26-300-11

One (1) OR MORE USED HYDRAULIC

EXCAVATORS

ATTACHMENT A – PREQUALIFICATION OF SPECIFICATIONS

Name of Bidder

Contact Name

Address of Bidder

Telephone Number

Email Address

Make and Model of Unit

Bid Meets or Exceeds Minimum Specifications Yes No

Guaranteed delivery of unit(s) no later than thirty (30) days upon receipt of purchase order * Yes No

Exceptions and/or Justifications to Specifications:

Signature of Authorized Representative

Title of Representative Date

*No exceptions are permitted.