13599-20250116112515 PONTOTOC.pdf

Request for Proposals/Qualifications

Playground Equipment

MS Main Street ARPA Grant Program

Pontotoc County Chamber of Commerce and Main Street Association

Pontotoc County Chamber of Commerce and Main Street Association is soliciting responses to this request for qualifications for grant compliance services regarding Mississippi Main Street

Revitalization Grant Program funds from the Department of Finance and Administration from an allocation received by the State of Mississippi under the American Rescue Plan Act of 2021. All responses to this request should submitted by email to:

Leah Mitchell

Executive Director

109 North Main Street

Pontotoc, MS 38863

(662)489-5042/ (662)419-1332 leahmitchell@pontotocchamber.com

No later than close of business on 02/10/2025. Services and/or goods may include but may not be limited to the following:

I. OVERVIEW

a. The Pontotoc Chamber of Commerce and Main Street Association is soliciting

Proposals from qualified playground equipment manufacturers and/or vendors

(Vendors) to design, provide, and install playground equipment at our Tanglefoot

Pavialion and Recreation site, as detailed in this Request for Proposals (RFP). In general, we are looking for unique play equipment with engaging features and high play value that will encourage physical activity and enhance motor skill development.

Equipment design must meet the requirements of the Americans with Disabilities Act

(ADA) and utilize International Playground Equipment Manufacturers Association

(IPEMA) certified equipment that meets or exceeds all federal and state guidelines and conforms to the playground-related technical standards set by the American

Society of Testing Materials International (ASTM) and the U.S. Consumer Products

Safety Commission.

b. The selected Vendor(s) will be required to coordinate the final design and selection of playground equipment with our orgnization to ensure a coordinated and cohesive finished project that benefits the community. The selected Vendor(s) will be required to coordinate the installation of the selected playground equipment to minimize the duration of playground closures. Vendors are invited to submit Proposals with playground equipment designs identified in this RFP.

Location: Tanglefoot Trailhead Pavilion Greenspace, Reynolds St., Pontotoc, MS

Budget: $100,000

Desired Equipment:

*Play structure for children(2 years of age and up)

*Play structure and amenities for ages 2-12, including slide▪ Play structure and amenities for ages 5-12, including multiple slides ▪ Wheelchair accessibility, play for all abilities.

*Play structures and amenities must be age appropriate with proper signage. All products shall bear the certificate seal of IPEMA and shall meet or exceed ADA

Accessibility Guidelines for Play Areas.

*All equipment shall conform to current playground-related ASTM and CPSC technical standards including, but not limited to:

• ASTM F1487 (Playground Equipment)

• ASTM F1292 & ASTM F3313 (Impact Attenuation of Playground

Surfaces)

• CPSC Publication 325: Public Playground Safety Handbook

*Vendors and their contractor(s) must be prepared to comply with all state, federal and local requirements for play structure equipment. Vendors are responsible for verifying site conditions. No allowances will be made if a Vendor fails to adequately examine a location before submitting a Proposal. All equipment shall be installed by a factory trained, insured, and certified installer.

Vendor(s) will be required to address and resolve any identified deficiencies within seven (7) days of notification of the deficiencies by the City of Pontotoc.

*Site visits will be held for any interested Vendor. Vendors are encouraged to review site conditions to familiarize themselves with the park and playground area. Vendors may visit the site independently or call the Pontotoc County

Chamber and Main Street Office to schedule a visit. Photos included of site for

RFP.

*No fault surfces pioneered poured-in-place (PIP) surfacing -ADA approved and meets ASTM standard F-1292 and rated for critical fall heights (CFH) of up to height of playground equipment.

II. SERVICES

As these services as not expected to exceed regulatory threshold, the following information shall be deemed sufficient to allow Pontotoc County Main Street Chamber of Commerce to make its selection.

Submittals, at a minimum, shall contain:

1. Name, address, and contact information for the entity, including identification of the key individual and important qualifications of the submitting firm.

2. Years of existence of the firm.

3. Qualifications of all persons offered or expected to perform services under this contract.

Include education, experience, and other relevant information.

4. Rates for each individual identified above, including other costs and expenses that may be incurred during the performance of the services.

Selection shall be based upon both qualifications and price. All submittals shall be in printed and electronic format.

Conflicts of Interest Prohibited

*No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of The Pontotoc County Chamber and Main Street Association may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, The Pontotoc County Chamber of Commerce and Main Street may set standards for situations in which the financial interest is not substantial, or the gift is an unsolicited item of nominal value.

*It is the policy of The Pontotoc County Chamber of Commerce and Main Street

Association to facilitate the establishment, preservation, and strengthening of historically underutilized businesses, (i.e. small businesses and businesses owned by women and minorities), and to encourage their participation in procurement activities. Toward that end, the Pontotoc County Chamber and Main Street

Assoiciation encourages these firms to compete and encourages non-minority firms to provide for the participation of small businesses and businesses owned by women and minorities through subcontracting, partnerships, joint ventures, and other contractual opportunities. The participation goal for Historically

Underutilized Businesses is 10%. All offers are requested to include a statement in its response to this RFP to describe any planned use of such businesses in fulfilling the Contract.

*Proposals should be prepared simply and economically, providing a straightforward, concise delineation of the capabilities of their offering.

Miscellaneous

1. Required Contract Terms. All contracts awarded pursuant to these procedures shall contain the applicable required contract terms described in Code Federal Regulations, Title 2, Part 200, Appendix II. (Attachment Supplemental Terms Sheet)

2. Compliance with Applicable Requirements. All contracts awarded pursuant to these procedures shall comply with the other applicable requirements contained in the Uniform

Administrative Requirements, Cost Principles, and Audit Requirements for Federal

Awards.

3. The responsive submissions shall be evaluated on the following factors:

Which are considered critical in the evaluation of the Request for Qualifications prepared in response to this announcement:

• Responsiveness to the RFP and the criteria

• Proposed site equipment designs and concepts

• Originality and creativity

• Safety

• Accessibility (focus on access and play for all abilities)

• Overall play value of the proposed design and equipment

• Durability and ease of maintenance of the proposed equipment

• Ability to meet established budgets

• Ability to put together a design and construction plan to perform all aspects of the

• Project, possess appropriate certifications, licenses, and meet insurance requirements.

III. GENERAL CONTRACTUAL CONDITIONS

a. The selected proposer shall certify that it has no knowledge of any circumstances which will cause a conflict of interest in providing professional services; and that no contingent fees have been paid for soliciting or securing the Contract.

b. The selected proposer shall at its own cost and expense maintain General Liability and Worker's Compensation Insurance as required by the State of Mississippi covering each of the persons employed by it in the operation of the Contract and keep the insurance in force during the term of the Contract.

c. The Proposer(s) shall defend, indemnify, and hold harmless the The Pontotoc County

Chamber of Commerce and Main Street and City Of Pontotoc, its officers, employees, agents, and representatives from any and all liability or loss of any nature whatsoever arising out of or relating to the Proposer(s) operations under the Scope of

Services and any Contract entered into including, without limiting the generality of the foregoing coverage, any act or omission of the Proposer(s), its agents, servants, employees, or invitees in the execution of performance of said Contract.

d. The Proposer(s) shall maintain Commercial General Liability and Insurance against any and all claims and losses arising out of the operation of the Contract and the operations covered therein.

e. All policies are to be kept in force during the term of the Contract and the certificates.

All insurance policies shall be in a form and content satisfactory to the Pontotoc

County Chamber and Main Street Association with copies of certificates and endorsements being submitted to the office for review if requested.

f. The successful Proposer(s) shall furnish the Pontotoc County Chamber and Main

Street Association, upon agreement, with a copy of a certificate of insurance evidencing policies required in the paragraphs above. Such certificate shall specifically indicate that the Public Liability Insurance includes all extensions of coverage required above. If coverage on said certificate(s) is shown to expire prior to completion of all terms of the Contract, the successful Proposer(s) shall furnish a certificate of insurance evidencing renewal of such coverage to The Pontotoc County

Chamebr and Main Street Association. The certificates of insurance shall be required in advance of the Contract execution.

RESPONDENT'S CERTIFICATION FORM

THIS PAGE MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL

SUBMITTAL

The undersigned hereby certifies, on behalf of the Respondent named in this Certification (the

"Respondent"), that the information provided in this proposal submittal to The Pontotoc County Chamber of Commerce and Main Street association is accurate and complete, and I am duly authorized to submit same. I hereby certify that the Respondent has reviewed this RFQ in its entirety and accepts its terms and conditions. I certify that all information contained in this proposal is truthful to the best of my knowledge and belief.

I further certify that I did not either directly or indirectly enter into any combination or arrangement with any person, firm or corporation, or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free competition in violation of the statutes of The Sate of Mississippi.

I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the same product or service; no officer employee or agent of the Pontotoc County Chamber of Commerce and Main Street Association or any other respondent is interested in said proposal; and that the undersigned executed this Respondent's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. It is distinctly understood that The Pontotoc

County Chamber of Commerce and Main Street Association reserves the right to reject any or all proposals.

(Name of Respondent)

_________________________________________ (Date)__________________________

(Signature of Authorized Representative)

________________________________________ (Title)__________________________

(Typed Name of Authorized Representative)