13564-20241105113606 RANKIN.pdf

This document is a Request for Proposals (RFP) issued by the City of Rankin, Pennsylvania for the purchase and implementation of Financial Management Software. The RFP outlines the requirements for a comprehensive Enterprise Resource Planning (ERP) system to manage the city's financial operations, including general ledger, accounts payable, accounts receivable, payroll, and budgeting functions. The selected vendor will be responsible for the software implementation, data migration, training, and ongoing maintenance and support. The RFP specifies a 5-year contract term with options to renew for up to 10 additional years. Proposals are due by November 5, 2024, and a mandatory pre-proposal conference is scheduled for October 15, 2024.

The RFP provides detailed pricing requirements, including the need for both perpetual and Software-as-a-Service (SaaS) licensing options. The city has set aside funding of $500,000 for the initial implementation and first year of service, with ongoing annual funding of $100,000 for maintenance and support. Proposers must demonstrate experience with similar municipal ERP implementations and provide references. The current incumbent provider's contract expires on December 31, 2024.