13522-20241120100010 MGCCC.pdf

November 20, 2024

RETURN TO:

MISSISSIPPI GULF COAST COMMUNITY COLLEGE

DISTRICT PURCHASING OFFICE – HARRISON HALL

PO BOX 609

51 MAIN STREET

PERKINSTON, MS 39573-0609

Instructions to Bidders:

Mississippi Gulf Coast Community College will receive sealed bids in the District Purchasing Office, Harrison Hall, Perkinston, MS 39573-0609, until 2:00 pm, Tuesday January 7, 2025. Next day (over-night) delivery is not guaranteed for Perkinston, MS.

Bids will not be considered unless the attached form is used for bidding.

Sealed proposals must be submitted in one of the following ways:

1. Physical document to include (1) one complete signed hard copy and a non-returnable flash drive of the proposal.

2. Electronic document submitted to the college via Central Bidding at https://www.centralauctionhouse.com/rfpc10330-mississippi-gulf-coast-community-college.html

ALL BIDS SHALL BE NET. BIDS SHALL BE FIRM: For ninety (90) days after bid opening date

MARK ALL ENVELOPES: RFP Name- Business and Industry Leadership Team (BILT) Consultant with Title of Bid & Bid No. RFP No.- 25-11-006

Please indicate if you are a minority/woman owned business. Yes No _____

The lowest and best bid will be considered. The college reserves the right to accept or reject any and all bids and to waive any informalities in bidding. It is the intention of the college to award this job to one vendor.

Force Majeure Event: If the college is closed for any reason and prevents the opening of bids at the advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time.

For additional information contact Adrienne McPhaul, P.O. Box 609, Perkinston, MS 39573, (228) 897-4386 and/or email to: Adrienne.mcphaul@mgccc.edu

Sincerely, COMPANY

ADDRESS

Kortney Woodard, MBA PHONE NUMBER Director of Administrative Services Signature

(Print name)

Enclosures Print email address:

https://www.centralauctionhouse.com/rfpc10330-mississippi-gulf-coast-community-college.html

Table of Contents

Overview………………………………………………………………………………………………………………2

Section 1: Scope of Services……………………………………………………………………………………3

Section 2: Insurance………………………………………………………………………………………………3

Instructions to Bidders…………………………………………………………………………………………...4

Submission…………………………………………………………………………………………………………..4

Proposal Format……………………………………………………………………………………………………4

Service Proposal……………………………………………………………………………………………………5

Financial Proposal…………………………………………………………………………………………………5

Consultant References…………………………………………………………………………………………..5

Contract Award……………………………………………………………………………………………………..5

Vendor………………………………………………………………………………………………………………...5

Presentations……………………………………………………………………………………………

RFP Evaluation Criteria…………………………………………………………………………………………..5

RFP Timeline…………………………………………………………………………………………………………5

RFP Pre-Proposal/Q&A Conference………………………………………………………………………….6

Indemnification…………………………………………………………………………………………………….6

Questions………………………………….…………………………………………………………………………6

Confidentiality………………………………………………………………………………………………………6

Educational or Promotional Discount………………………………………………………………………7

Request for Proposals (RFP) Business and Industry Leadership Team (BILT) Consultant

RFP# 25-11-006

Overview Mississippi Gulf Coast Community College (“District”) invites qualified consultants to submit a proposal in response to this Request for Proposal (RFP), for consulting on the National Convergence Technology Center (NCTC) Business and Industry Leadership Team (BILT) model in order to meet the National Science Foundation (NSF) Enabling Partnerships to Increase Innovation Capacity (EPIIC) grant objectives.

Mississippi Gulf Coast Community College is a large, public community college with a mission to meet the educational and community needs in George, Harrison, Jackson, and Stone counties through workforce pathways, certificates, diplomas, and associate transfer and applied degrees.

The District is in need of a Consultant to provide technical assistance in developing and implementing the NCTC BILT model in order to meet the objectives of the NSF EPIIC grant for the Robotics and Automated Manufacturing program.

The proposal will undergo a competitive bid process and will be awarded to a company that, in the opinion of the District, is best qualified to service the District and best responds to the request for proposals.

Proposal submission should explain the Consultant’s ability to respond to the scope of services. The proposal should be organized and appropriately delineated to address each specific area within the RFP. The District reserves the right to accept or reject any or all proposals and to contract in the best interest of the District. Please provide, in your proposal, the following specific information:

1. Portfolio/case studies showing evidence of at least three years of experience consulting with higher education clients on the BILT model.

3. Detailed resumes of key personnel that will be working on the project.

4. List of higher education clients.

5. Three (3) references with name, email address, mailing address, and phone number.

6. A detailed agreement that includes a breakdown of services that will be rendered with a work plan and implementation schedule with estimated start date, completion date, and total number of hours needed to complete the project.

7. The proposal must identify a pricing structure for consulting services.

Submitted proposals must be dated and signed by an authorized representative of your organization. Proposals are requested as specified. If the description of your offer differs in any way, a detailed explanation must follow.

Section 1 – Scope of Services Consultant must have expertise in guiding and implementing the National Convergence Technology Center (NCTC) BILT model. Consultant is expected to guide the Mississippi Gulf Coast Community College (MGCCC) BILT team through the Six Essential Elements for Success as identified by the CTC: Frequent meetings, Trends discussion, Faculty attendance, Job Skills Validation, Faculty Crosswalk and Provide Feedback.

Tasks include:

• Assist with recruitment of members for the BILT team;

• Provide overall guidance and training in collaboration with MGCCC staff and instructors;

• Create a Subject Matter Expert (SME) BILT team to develop a list of knowledge and skills that will be in demand for Robotics and Automated Manufacturing students/graduates in 12-36 months;

• Lead/Co-Lead one or more BILT orientation sessions for potential/new BILT SME members;

• Create/assist in creating the pro forma list of Knowledge, Skills, and Abilities (KSAs) in collaboration with MGCCC staff and instructors;

• Create an electronic voting form and summary sheet for use in a BILT KSA prioritization session with the BILT members;

• Facilitate/co-facilitate the BILT KSA prioritization meeting including voting and discussion of the vote;

• Coordinate and lead MGCCC staff and instructors in performing a gap analysis by cross referencing the prioritized KSAs to existing curriculum;

• Train and facilitate the preparation of KSA feedback documentation for sharing with the BILT team;

• Facilitate/co-facilitate the feedback session with BILT members.

Work may be conducted on-site and/or virtually. Costs for travel for on-site work should be incorporated in to Consultant’s proposal.

Section 2 – Insurance The Consultant shall provide proof of insurance including verification of coverage for Worker’s Compensation, General Liability, Automobile Liability, and Employer Liability. The certificate holder on the Certificate of Insurance is to read additional insured:

Mississippi Gulf Coast Community College P.O. Box 609

Perkinston, MS 39573 For any claims related to this service, the Consultant’s insurance coverage shall be the primary insurance coverage. Each insurance policy shall be required for any contractual agreement and shall not be canceled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the District.

Certificates of Insurance must be received and approved by the District before work commences.

Instructions to Bidders One (1) original proposal and all additional documentation should be submitted to the:

Mississippi Gulf Coast Community College Attn: Administrative Services/Purchasing

Harrison Hall 2nd Floor

51 Main Street P.O. Box 609

Perkinston, MS 39573

Mississippi Gulf Coast Community College Attn: Administrative Services/Purchasing no later than January 7, 2025, at 2:00 p.m. Proposals received after this date and time will be returned to the Vendor unopened.

All proposals are to be clearly marked in the lower left-hand corner with the RFP Name and RFP Number. The Bidder's name and address must also be on the outside of the sealed packet.

Submission Consultants must submit sealed proposals in one of the following manners.

• Physical Document – Consultants who choose to submit physical documents must submit signed original copies of their proposal along with any technical information pertinent to the evaluation of the proposal. Consultants must also submit an electronic copy of their entire proposal on a non-returnable flash drive.

• Electronic Document - Consultants who choose to submit electronic documents must submit proposals to the college via Central Bidding. Electronic submissions by any other means will not be accepted. For more information on submitting electronically, please contact Kortney Woodard at Kortney.Woodard@mgccc.edu.

Proposals received beyond the deadline will not be considered and will be returned to the Consultant unopened.

Proposal Format It is the objective of the college to obtain information from each bidder that is uniform and complete. In order to evaluate each proposal in an efficient manner and determine which firm is best able to meet all of the criteria being considered, responses to this Request for Proposal must follow the format outlined below.

Bidders must furnish all requested information in each of the parts of this section.

Information provided should conform to the specifications provided in other sections of this document. Each part of your proposal must be numbered, labeled, and tabbed in accordance with the following section.

mailto:Kortney.Woodard@mgccc.edu

Service Proposal Briefly state the Consultant’s understanding of the college's requirements regarding a BILT consultant.

Financial Proposal The financial proposal shall include pricing on all items listed in the Scope of Services sections as follows:

• 12 months of consulting services

• Any costs associated with travel

Consultant References The Consultant should submit the names, emails, and telephone numbers of at least three references from other higher education institutions where they currently provide services similar to those requested in this proposal.

Contract Award If a contract results from this RFP, the award will be made to the Consultant with the best-evaluated, responsible proposal based on the evaluation criteria. The Consultant will be required to deliver the service at the prices submitted in the proposal document, or because of negotiations that result from the proposal submitted.

The college reserves the right to award the contract to a single Consultant if the college determines it to be in the college's best interests. The college reserves the right to reject any and all proposals and to waive any and all informalities, and to select the offer deemed to be in the best interest of the college. Mississippi Gulf Coast Community College is under no obligation, either expressed or implied, to purchase or contract for products or services as a result of this RFP.

Vendor Presentations It is the intent of the college to select at least two finalists from the submissions. If deemed necessary, those consultants will be notified and must be available to meet with the evaluation team in person during the week of January 8-10, 2025. Consultants should have a succinct presentation about their services lasting no longer than 30 minutes.

Consultants need to be prepared to answer questions from the evaluation committee specific to the offering of their proposal.

RFP Evaluation Criteria The proposals will be evaluated on the following criteria:

(1) 40% Value and costs to the college

(2) 34% Capacity and experience to meet the needs of the college

(3) 26% Reference recommendation and input

RFP Timeline Dates Events

November 20, 2024, 1st Advertisement November 27, 2024, 2nd Advertisement December 5, 2024, Question and Answer Session December 11, 2024, Last Date for Questions January 7, 2025 Receive Proposals January 8-10, 2025, Proposal Presentations, *if deemed necessary*

RFP Pre-Proposal/Q&A Conference To facilitate the RFP process for vendors, MGCCC will hold an open video and audio collaboration session using our Cisco WebEx/Telepresence system for vendor Q&A. The session is scheduled for: December 5, 2024 at 2:00 p.m.

Indemnification Consultant agrees to indemnify, defend and hold harmless the college, the state of Mississippi, its officers, agents, and employees from any claims, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or nature furnished by contractor/any services of any kind or nature furnished by the Consultant, provided that such liability is not attributable to the sole negligence of the using agency or to failure of the using agency to use the materials, goods, or equipment in the manner already and permanently described by the Consultant on the materials, goods, or equipment delivered.

Questions Forward any questions regarding this solicitation to Kortney Woodard, Director of Administrative Services at Kortney.woodard@mgccc.edu. All questions must be submitted by no later than 5:00 p.m. on December 11, 2024.

Confidentiality The Consultant assures that information and data obtained during the performance of this contract, to include personal facts and circumstances related to students, employees, staff, or college incidents, shall be considered confidential, during and following the term of this contract, and will not be divulged without the College’s written consent and then only in strict accordance with prevailing laws. The Vendor shall hold all information provided by the College as proprietary and confidential and shall make no unauthorized reproduction or distribution of such material.

The Consultant acknowledges and understands that its employees may have access to confidential information, including, but not limited to: Family Educational Rights and Privacy Act (FERPA), Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics (Clery), Title IX, regarding employees, students, or the public. In addition, the Vendor acknowledges and understands that its employees may have access to proprietary or other confidential information or business information belonging to the College.

mailto:Kortney.woodard@mgccc.edu

The Consultant understands the College and its employees, students, or others may suffer irreparable harm by disclosure of proprietary or confidential information and that the College may seek legal remedies available to it should such disclosure occur. Further, the Vendor understands that violations of this clause may result in contract default.

Educational or Promotional Discount The Consultant shall extend any special educational or promotional sale prices or discounts immediately to the College during the term of the contract. Such notice shall also advise the duration of the specific sale or discount price.