31 October 2025

Joint Billings Janitorial Services-Rebid State of Montana Dept. of Environmental Quality and Dept. of Natural Resources and Conservation seek a contractor to provide janitorial services at the co-leased facility in Billings, Montana.

31 October 2025

Open 10/31/2025 5:00 PM MDT Type Invitation For Bid Close 11/14/2025 2:00 PM MST Number DEQ-IFB2026-0211 Currency US Dollar

Sealed Until 11/14/2025 2:00 PM MST

Payment Terms 0% 0, Net 30

31 October 2025

Contacts Rebecca Gregg Rebecca.Gregg@mt.gov

Phone +1 406-444-3101

31 October 2025

Commodity Codes Commodity Code Description 0606 Building Maintenance - Janitorial Services

31 October 202531 October 202531 October 202531 October 202531 October 202531 October 202531 October 202531 October 202531 October 2025 mailto:Rebecca.Gregg@mt.gov

The State of Montana Department of Environmental Quality (DEQ) and Department of Natural Resource and Conservation (DNRC) is seeking a contractor to provide joint janitorial services at the leased facility in the Billings Logan International Airport Business Park with DEQ taking the lead for solicitation. Though the cleaning areas and invoicing will be separate, only one contract will be issued. The Scope of Work is broken out by section on the QUESTIONS page in which bidders are required to insert their name, company name, signature, and date attesting they read, understand and will comply with the information in that section.

Where also noted within certain individual sections, bidders are required to make a selection. Failure to complete and upload these as instructed will result in automatic disqualification. Bidders will follow all instructions, provide all documents, and submit questions for any/everything they have questions about to the Q&A Board only by the Questions submittal deadline. Questions emailed or left on voicemail during the open Q&A period will receive a response directing them to submit their question to the Q&A Board. The State reserves the right to not respond to questions submitted after the Q&A period closes. Finally, bidders are instructed they are not to make any material changes to the scope, required schedule, cost section, or make assumptions on any part of the solicitation and/or draft contract and/or other documents/requirements.

Responses where the previous is present will be disqualified as non-responsive.

Direct all questions regarding technical issues to the eMACS help desk; they may be reached at 406-444-2575 or emacs@mt.gov.

Don't forget to review your response before submitting and click the submit button twice as prompted for the system to acknowledge 100% submittal.

Description

Required to View Event

Prerequisites Required to Enter Bid

31 October 2025

1. Read and accept the Solicitation Rebid information.

2. Read and accept the Single Point of Contact (Procurement Officer) information.

3.

Please review and accept the State of Montana Standard Terms and Conditions identified herein. Bidders requesting changes or exceptions to the standard terms and conditions must submit them to the Q&A Board by the Questions submittal deadline. Vendors must identify the section, why it is difficult for the vendor to meet, and what they propose as an alternate. Failure to provide this detail of information will result in automatic rejection of the request and the terms/conditions will remain as originally published.

4. Review and accept the IFB General Information.

5. Read and accept the federal requirements. NOTE: State is unable to make changes to these requirements. Requests for changes will be automatically declined.

6. Read and accept the floor plans information.

7. Read and accept the Check-off List information.

8.

Thoroughly read and accept the draft contract. Bidders requesting changes or exceptions to the draft contract must submit them to the Q&A Board by the Questions submittal deadline. Bidders must identify the section, why it is difficult for the vendor to meet, and what they propose as an alternate. Failure to provide this detail of information will result in automatic rejection of the request and the section(s) will remain as originally published.

9.

Read and accept the Insurance Requirements information. Bidders requesting changes or exceptions to the insurance requirements must submit them to the Q&A Board by the Questions submittal deadline.

Bidders must identify the section, why it is difficult for the vendor to meet, and what they propose as an alternate. Failure to provide this detail of information will result in automatic rejection of the request and the requirements will remain as originally published.

10. Please review and accept warranties language for services.

11. Please review all question-and-answer entries for this solicitation by clicking on the Q&A Board and viewing each.

12. Review and accept the Montana Time Zone and Response Submittal information.

13. Review and accept the Registration with the Secretary of State information.

14. Review and accept the Debarment information.

15. Review and accept the All-or-None Award information.

16. Review and accept the Montana Prevailing Wage Requirements information.

17. Bidder must certify their ability to submit this bid and be legally bound to the IFB and resulting contract if determined to be the responsible, responsive apparent lowest bidder and offered the contract.

18. Bidders must certify they understand the meaning of responsive and responsible in regard to contract award.

31 October 202531 October 202531 October 202531 October 202531 October 202531 October 202531 October 2025

Buyer Attachments

1. DEQ Monthly Requirements.docx

2. DEQ Regular Schedule.docx

3. DEQ Semi-Annual Requirements.docx

4. DNRC Monthly Requirements.docx

5. DNRC Regular Schedule.docx

6. DNRC Semi-Annual Requirements.docx

7. BILLINGS - SLO & WRD - Floor Plan .pdf

31 October 202531 October 202531 October 202531 October 202531 October 202531 October 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwNDY3LTE5MTc0NzQ1MTRERVEgTW9udGhseSBSZXF1aXJlbWVudHMuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwNDY3LTE5MTc0NzM3NzdERVEgUmVndWxhciBTY2hlZHVsZS5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwNDY3LTE5MTc0NzQ2MDdERVEgU2VtaS1Bbm51YWwgUmVxdWlyZW1lbnRzLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwNDY3LTE5MTc0NzM1MzhETlJDIE1vbnRobHkgUmVxdWlyZW1lbnRzLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwNDY3LTE5MTc0NzQ1NzlETlJDIFJlZ3VsYXIgU2NoZWR1bGUuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwNDY3LTE5MTc0NzQ3MDFETlJDIFNlbWktQW5udWFsIFJlcXVpcmVtZW50cy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwNDY3LTE5MTc1MjA0MDNCSUxMSU5HUyAtIFNMTyAmIFdSRCAtIEZsb29yIFBsYW4gLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Bidder Information and Qualifications Instructions:

1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address. Also provide the name, title and email address of the authorized signatory.

1.2

Provide five (5) references (Business Name, Contact Name, and Contact email only) that Bidder has previously provided or is currently providing similar services. The State reserves the right to contact to further confirm Bidder's viability. Further, the State reserves the right to use any negative information to disqualify and move to the next lowest bid.

Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations

Instructions:

Bidder's certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Bidder determines the provisions of 30-20-301, MCA do not apply to Bidder or the contract to be awarded under this RFP, Bidder shall submit a statement setting forth in detail the basis for such determination.

2.1

Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

Group 3: Scope of Work-General Contract Information and Requirements

Instructions:

There are multiple Groups and questions within each bidder is responsible to locate and respond to all. Each section requires the bidder to download the document, read, and complete the attestation piece then upload the entire section (not just the page(s) with attestation) as their response to the questions. Some sections require additional information. These instructions apply to ALL Groups as though they were in a single Group.

3.1 Section 1 Introduction. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

3.2 Section 2.1.1 Adjustments. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

3.3 Section 2.1.2 Additional Services. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

3.4 Section 2.1.3 Schedule. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

3.5 Section 2.1.4 Contractor Notification Information. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

3.6 Section 2.1.5 Assigned Contractor Employees. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

3.7 Section 2.1.6 Check-off Lists. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

3.8 Section 2.1.7 Safety Requirements. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

Group 4: Scope of Work-Materials Supplies and Equipment

Instructions:

Remember, same instructions set forth in Group 3 apply to this Group. If bidders have alternate methods to accomplish same outcome, present them to the Q&A Board. The State expects contractor/employees to know proper techniques, clean high-to-low, and appropriate equipment for each space. There is one janitorial closet for contractor's use.

4.1 Section 3.1.1 Materials and Supplies. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

4.2 Section 3.1.2 Equipment. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

Group 5: Inspection and Deficiency Notification Instructions: Remember, instructions from Group 3 apply to this Group.

5.1 Section 4 Inspection and Deficiency Notice and Remedies. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

Group 6: Workmanship (Specific Tasks)

Instructions: Remember, the instructions from Group 3 apply to this Group. Pay close attention to Section 5.1.2 and 5.1.3 information and response requirements.

31 October 202531 October 202531 October 202531 October 202531 October 2025

6.1 Section 5 Workmanship Introduction. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

6.2 Section 5.1.1 Weekly Services. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

6.3 Section 5.1.2 Monthly Services. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

6.4 Section 5.1.3 Semi-Annual Requirements. Download, read, complete attestation, and upload the entire downloaded section in response to this question.

Group 7: Cost Sheet

Instructions:

Follow the instructions in the attached cost sheet. Once completed as directed, enter the respective agency annual grand total in the corresponding Items (Services) line on that eMACS page and upload the completed cost sheet as your response to this Question.

7.1 Bidder must download and complete the attached Cost Sheet document. Thoroughly read the instructions and calculate extended total as required for each level of service for each agency. Upload completed document to this question.

31 October 202531 October 202531 October 202531 October 202531 October 2025

Product Line Items Product Line Items

There are no Items added to this event.

31 October 202531 October 202531 October 202531 October 2025

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 DEQ Annual Grand Total 1 YR - Year 1/1/2026 to 12/31/2026

Summation of all Extended Totals for each DEQ level of service.

S2 DNRC Annual Grand Total 1 YR - Year 1/1/2026 to 12/31/2026

Summation of all Extended Totals for each DNRC level of service.

31 October 202531 October 202531 October 2025