1344884-event.pdf

06 October 2025

Joint Billings Janitorial Services State of Montana Dept. of Environmental Quality and Dept. of Natural Resources and Conservation seek a contractor to provide janitorial services at the co-leased facility in Billings, Montana.

06 October 2025

Open 10/6/2025 2:00 PM MDT Type Invitation For Bid Close 10/20/2025 2:00 PM MDT Number DEQ-IFB2026-0208 Currency US Dollar

Sealed Until 10/20/2025 2:00 PM MDT

Payment Terms 0% 0, Net 30

06 October 2025

Contacts Rebecca Gregg Rebecca.Gregg@mt.gov

Phone +1 406-444-3101

06 October 2025

Commodity Codes Commodity Code Description 0606 Building Maintenance - Janitorial Services

06 October 202506 October 202506 October 202506 October 202506 October 202506 October 202506 October 202506 October 202506 October 2025 mailto:Rebecca.Gregg@mt.gov

The State of Montana Department of Environmental Quality (DEQ) and Department of Natural Resource and Conservation (DNRC) is seeking a contractor to provide joint janitorial services at the leased facility in the Billings Logan International Airport Business Park with DEQ taking the lead for solicitation. Though the cleaning areas and invoicing will be separate, only one contract will be issued. A detailed scope of work is provided on the Prerequisites page of this eMACS event. Bidders will follow all instructions, provide all documents, and submit questions for any/everything they have questions about to the Q&A Board only by the Questions submittal deadline. Questions emailed or left on voicemail during the open Q&A period will receive a response directing them to submit their question to the Q&A Board. The State reserves the right to not respond to questions submitted after the Q&A period closes.

Direct all questions regarding technical issues to the eMACS help desk; they may be reached at 406-444-2575 or emacs@mt.gov.

Don't forget to review your response before submitting and click the submit button twice as prompted for the system to acknowledge 100% submittal.

Description

Required to View Event

Prerequisites Required to Enter Bid

06 October 2025

1. Read and accept the Solicitation Rebid information.

2. Read and accept the Single Point of Contact information.

3.

Please review and accept the State of Montana standard terms and conditions identified herein. Bidders requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the awarded vendor during contract negotiation.

4. Review and accept the IFB General Information.

5. Read and accept the federal requirements. NOTE: State is unable to make changes to these requirements.

6.

Thoroughly read and accept the Scope of Work information. Bidders are required to acknowledge each section and upload to this prerequisite as part of their bid response. Remember, all questions must be submitted to the Q&A Board. See related prerequisite for more information.

7. Read and accept the Floor Plans information.

8. Read and accept the Check-off List information.

9. Thoroughly read and accept the draft contract. Remember, all questions must be submitted through the Q&A Board. See related prerequisite for more information.

10. Read and accept the Insurance Requirements information. Remember, all questions must be submitted through the Q&A Board. See related prerequisite for more information.

11. Please review and accept warranties language for services

12. Please review all question-and-answer entries for this solicitation by clicking on the Q&A Board and viewing each question and answer.

13. Review and accept the Montana Time Zone and Response Submittal information.

14. Review and accept the Registration with the Secretary of State information.

15. Review and accept the Debarment information

16. Review and accept the Item-by-Item / All-or-None Award information.

17. Review and accept the Montana Prevailing Wage Requirements information.

18. Bidder must certify their ability to submit this bid and be legally bound to the IFB and resulting contract if determined to be the responsible, responsive apparent lowest bidder and offered the contract.

19. Bidders must certify they understand the meaning of responsive and responsible in regard to contract award.

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Buyer Attachments

1. DEQ Monthly Requirements.docx

2. DEQ Regular Schedule.docx

3. DEQ Semi-Annual Requirements.docx

4. DNRC Monthly Requirements.docx

5. DNRC Semi-Annual Requirements.docx

6. DNRC Regular Schedule.docx

7. BILLINGS - SLO & WRD - Floor Plan .pdf

06 October 202506 October 202506 October 202506 October 202506 October 202506 October 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0ODg0LTE5MDIyNDUxMTVERVEgTW9udGhseSBSZXF1aXJlbWVudHMuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0ODg0LTE5MDIyNDU0NjZERVEgUmVndWxhciBTY2hlZHVsZS5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0ODg0LTE5MDIyNDUwODZERVEgU2VtaS1Bbm51YWwgUmVxdWlyZW1lbnRzLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0ODg0LTE5MDIyNDUxODVETlJDIE1vbnRobHkgUmVxdWlyZW1lbnRzLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0ODg0LTE5MDIyNDQ5MzlETlJDIFNlbWktQW5udWFsIFJlcXVpcmVtZW50cy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0ODg0LTE5MDIyNDY1NTlETlJDIFJlZ3VsYXIgU2NoZWR1bGUuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0ODg0LTE5MDIzMzQwODhCSUxMSU5HUyAtIFNMTyAmIFdSRCAtIEZsb29yIFBsYW4gLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Bidder Information and Qualifications Instructions:

1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address. Also provide the name, title and email address of the authorized signatory.

1.2 Provide three (3) references that Bidder has previously provided or is currently providing similar services. The State reserves the right to contact to further confirm Bidder's viability. Further, the State reserves the right to use any negative information to disqualify and move to the next lowest bid.

Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

2.1

Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

2.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.

2.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit or are a company with fewer than 10 full-time employees.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Department of Environmental Quality # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Weekly Services 1 LS - Lump Sum 11/3/2025 to 12/31/2026

Tip: First, calculate all cost per day (Tuesday and Thursday).

This includes direct and indirect expenses. Add the totals per day together for a total. That will be the weekly cost; Invoicing will be per day cleaned. Also, even if combining monthly and/or semi-annual services to the Tuesday and Thursday tasks, do not include those rates in this line as it will be misrepresentative because monthly and semi-annual services are not completed each Tuesday and Thursday.

S2 Monthly Services 1 LS - Lump Sum 11/3/2025 to 12/31/2026

Tip: Calculate all costs to complete only these duties. Consider the amount of additional time, materials, and labor these monthly duties will require. Cost considerations include direct and indirect expenses. If breaking up the services to complete over time, the contractor will prorate the costs accordingly, so the State is not paying in full each time for partial completion until complete.

S3 Semi-Annual Services 1 LS - Lump Sum 11/3/2025 to 12/31/2026 semi-annual duties will require. Cost considerations include direct and indirect expenses. If breaking up the services to complete over time, the contractor will prorate the costs accordingly, so the State is not paying in full each time for partial completion until complete.

2. Department of Natural Resources and Conservation # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Weekly Services 1 LS - Lump Sum 11/3/2025 to 12/31/2026

Tip: First, calculate all cost per day (Tuesday and Thursday).

This includes direct and indirect expenses. Add the totals per day together for a total. That will be the weekly cost; Invoicing will be per day cleaned. Also, even if combining monthly and/or semi-annual services to the Tuesday and Thursday tasks, do not include those rates in this line as it will be misrepresentative because monthly and semi-annual services are not completed

S2 Monthly Services 1 LS - Lump Sum 11/3/2025 to 12/31/2026 monthly duties will require. Cost considerations include direct and indirect expenses. If breaking up the services to complete over time, the contractor will prorate the costs accordingly, so the State is not paying in full each time for partial completion until complete.

S3 Semi-Annual Services 1 LS - Lump Sum 11/3/2025 to 12/31/2026 semi-annual duties will require. Cost considerations include direct and indirect expenses. If breaking up the services to complete over time, the contractor will prorate the costs accordingly, so the State is not paying in full each time for partial completion until complete.

3. ADDITIONAL SERVICES-NOT INCLUDED IN LOWEST BID AWARD CONSIDERATION

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Carpet Deep Cleaning 1 SF - Square Feet 1/1/2026 to 12/31/2026

If needed more than twice a year.

S2 Wash Exterior Windows Ground Level 1 EA - Each 1/1/2026 to 12/31/2026

Upon request through a PO.

S3 Wash Exterior Windows Second Floor 1 EA - Each 1/1/2026 to 12/31/2026

Upon request through a purchase order

S4 Emergency Services 1 HR - Hour 11/3/2025 to 12/31/2026

Per Call Out. Cost will be reflective of labor. Materials used to stop the emergent cause will be presented at no more than 15% over Contractor's actual cost unless negotiated and agreed to by the respective agency(ies) affected by the emergency.

S5 Non-specific Services 1 HR - Hour 11/3/2025 to 12/31/2026

Reserved for services not already included in the Scope of Work or the listed Additional Services. To answer this line, provide the hourly rate for one employee. Services acquired under this line will use the labor rate as a base cost with specific work outlined prior to engagement through a signed purchase order.

Contractor and agency may negotiate any incidentals-including equipment rental, if necessary.

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