1344145-event.pdf

01 October 2025

2026 Model Year Large SUV Ford Expedition or equivalent Iowa Department of Administrative Services Fleet Services is seeking respondents to provide 2026 Model Year Large SUV Ford Expedition or equivalent.

01 October 2025

Open 10/1/2025 10:00 AM CDT Type RFB - Request for Bids Close 10/13/2025 10:00 AM CDT Number 005-RFB-2187-2026 Currency US Dollar

Sealed Until 10/13/2025 10:00 AM CDT

Payment Terms 0% 0, Net 60

01 October 2025

Contacts Rick Tucker rick.tucker@iowa.gov

Phone +1 515-360-9912

01 October 2025

Commodity Codes Commodity Code Description

7200 TRUCKS, INCLUDING, DIESEL, GASOLINE, ELECTRIC, HYBRID, AND

ALTERNATIVE FUEL UNITS

7100 AUTOMOBILES, SCHOOL BUSES, SUVS, AND VANS, INCLUDING DIESEL,

GASOLINE, ELECTRIC, HYBRID, AND ALL OTHER FUEL TYPES

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Contract Term

The term of the contract will begin October 15, 2025 and end on September 30, 2026.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to three (3) annual extensions. The resulting contract will be available to all State Agencies.

This contract will replace Master Agreement 23033A 2025 Model Year Ford SUVs with Ed Stivers Ford.

Description

Required to View Event

Prerequisites Required to Enter Bid

01 October 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-2187-2026 Vehicle Specifications Terms and Conditions.pdf

2. 005-RFB-2187-2026 SUV 13 Ford Expedition.xlsx

01 October 202501 October 202501 October 202501 October 202501 October 202501 October 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0MTQ1LTE4OTg4NzAyNTEwMDUtUkZCLTIxODctMjAyNiBWZWhpY2xlIFNwZWNpZmljYXRpb25zIFRlcm1zIGFuZCBDb25kaXRpb25zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQ0MTQ1LTE4OTg4NzA0ODcwMDUtUkZCLTIxODctMjAyNiBTVVYgMTMgRm9yZCBFeHBlZGl0aW9uLnhsc3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.5 Is the Bidder requesting confidential treatment of specific information?

1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9

Quarterly Sales Report - The Bidder shall provide an electronic detailed quarterly report on ALL sales made under this Contract via e-Mail to the Issuing Officer Rick Tucker at rick.tucker@iowa.gov. The report file format shall be Microsoft Excel compatible format.

The report at minimum shall include the date of sale, customer name and address, full product description, SKU Numbers, quantity, invoice number, unit and extended invoice prices. Bidder’s Bid must include a sample report and a description of the reporting that will be provided. The State reserves the right to request more detailed information (ad-hoc reporting) at any time and on an individual or specific basis for a specific product, department, time frame, or for a range of products, departments or time frames.

2.10

Administrative Fee - In addition to the approved discounts or prices specified in the Contract herein, the Bidder must pay to the Agency a $100.00 Administrative Fee on all sales made against this Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services, Central Procurement; Attn: Chief Operating Officer, Level 3, Hoover State Office Building, 1305 E. Walnut Street, Des Moines, IA 50319-0105.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

Group 4: Specifications

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

4.1 The Respondent shall be a car dealership with a physical location within the State of Iowa.

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4.2 The Respondent shall provide vehicle(s) that meet or exceed the specifications listed in the vehicle specifications worksheets attached to this solicitation. Respondent shall fill out the specifications worksheets, and upload both with their bid response.

4.3 Respondent shall meet or exceed the specifications listed in the attached vehicle specifications worksheet. Respondent shall fill out the attachment, complete vehicle specifications worksheet, and upload it with their bid response.

4.4

For manufacturers who have had or are soon to have a 2025 to 2026 model changeover, the State will allow the manufacturer's dealers to bid the 2025 model year vehicle in this bid if the dealer can produce pricing for the 2026 model and the 2026 model will be available to order no later than 12/1/2025. No distinction will be made between model year pricing when determining the lowest price bid per vehicle category.

Bidder understands

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 SUV 13 1 EA - Each

SUV 13 Large SUV 4x4 or AWD - Example Ford Expedition

Details on Bid Worksheet

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Service Line Items Service Line Items

There are no Items added to this event.

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