1342422-event.pdf

02 January 2026

Capitol Complex Fuel Tank Fuel Removal and Refill Capitol Complex Fuel Tank Fuel Removal and Refill

02 January 2026

Open 1/2/2026 2:30 PM CST Type RFB - Request for Bids Close 1/30/2026 2:00 PM CST Number 005-RFB-2158-2026 Currency US Dollar

Sealed Until 1/30/2026 2:00 PM CST

Payment Terms 0% 0, Net 60

02 January 2026

Contacts Michael Bradbury michael.bradbury@iowa.gov

Phone +1 515-823-9327

02 January 2026

Commodity Codes Commodity Code Description 55770 Tanks: Air, Fuel, Water 56047 Fuel and Fuel Oil Handling Equipment 83069 Steel Tanks, Storage Type: Fuel, Gasoline, and Wetted Salt 91439 Facility Fuel Systems 92843 Fuel Site Maintenance and Repair 92844 Fuel System Maintenance and Repair 92845 Fueling Services, Mobile, Vehicle

02 January 202602 January 202602 January 202602 January 202602 January 202602 January 202602 January 202602 January 202602 January 2026 mailto:michael.bradbury@iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Due to the degradation of fuel quality over time, the Department of Administrative Services General Services is seeking bids from qualified bidders for the removal of the existing ultra-low sulfur diesel #2 and any remaining sediment. Through a separate solicitation, the tank will be inspected and repaired. As a part of this solicitation’s scope, the tank will need to be refilled ultra-low sulfur diesel #2 upon the completion of work on the tank.

The tank capacity is 300,000 gallons; however, the tank fuel level is maintained at around 30,000 gallons.

See Appendix A for general site map.

Contract Term:

The term of the contract will begin Upon Contract Execution and end one (1) year post contract execution. The contract may have a renewal option for one-year terms, but cannot exceed six (6) years.

Site Visit:

Site Visit Date: Monday, January 12th, 2025 at 1:00pm (CT)

Site Visit Location Central Energy Plant and Address: 105 SE 13th St Des Moines, IA 50319

Specifications:

Removal of Existing Fuel and Sediment

• The Contractor must account for both the removal/disposal and the refill services when preparing their bid. There will be a line for the LS removal of fuel and sediment, and another line for the refill rate.

o Fuel Extraction and Disposal: The Contractor shall perform all necessary operations to completely empty the contents of the existing fuel storage tank including safe handling, containment, transportation, and environmentally compliant disposal.

o Fuel Replenishment: Following completion of tank refurbishment (as detailed in a separate solicitation), the Contractor when notified, shall refill the tank to capacity with ultra-low sulfur diesel #2.

Fuel Refill Pricing/Cost:

• The total price of the product delivered shall consist of the markup and delivery price, and the daily rack rate.

• Markup and Delivery Price shall be an amount in cents per gallon. This cost shall include all storage, handling transportation, overhead and profit costs associated with the delivery of fuel to the storage tank.

Description o The Federal Oil Spill Tax shall be included as a part of the Markup and Delivery Price.

o No applicable Federal or State tax shall be included in the Markup and Delivery Price. Federal and State tax shall be an itemized item on the invoice.

• Daily Rake Rate shall be based on the Daily Rack Rate as quoted by the DTN Corporation for the Des Moines, IA.

Terminal. Adjustments to the Daily Rack rate shall be computed on the day the refill delivery occurs.

• Superfund Surcharge - The daily rack average price includes the Federal Superfund amount per gallon. It should not be added as a part of the mid margin.

• Environmental Protection Charge on Petroleum Diminution - The current fee for the Iowa EPC fund shall not be included in the bid margin.

Required to View Event

Prerequisites Required to Enter Bid

02 January 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-2158-2026 - Capitol Complex Fuel Tank Fuel Removal and Refill.pdf

02 January 202602 January 202602 January 202602 January 202602 January 202602 January 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQyNDIyLTE5NDc0NTUxMjEwMDUtUkZCLTIxNTgtMjAyNiAtIENhcGl0b2wgQ29tcGxleCBGdWVsIFRhbmsgRnVlbCBSZW1vdmFsIGFuZCBSZWZpbGwucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.5 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.7 Is the Bidder requesting confidential treatment of specific information?

1.8 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.5 Bidder shall read the Insurance Requirements and enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 The resulting contract for this construction shall, when the contract price equals or exceeds twenty-five thousand dollars, be accompanied by a bond, with surety, conditioned for the faithful performance of the contract, and for the fulfillment of other requirements as provided by law.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Fuel Extraction and Disposal 1 GAL - Gallon

The Contractor shall perform all necessary operations to completely empty the contents of the existing fuel storage tank including safe handling, containment, transportation, and environmentally compliant disposal.

S2 Fuel Replenishment 1 GAL - Gallon

Following completion of tank refurbishment (as detailed in a separate solicitation), the Contractor when notified, shall refill the tank to capacity with ultra-low sulfur diesel #2 per pricing/cost structure provided in the specifications.

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