1342285-event.pdf

02 October 2025

Remove and Replace EPDM Roof and Ballast at the Maquoketa Maintenance Garage Remove and Replace EPDM Roof and Ballast at the Maquoketa Maintenance Garage

02 October 2025

Open 10/2/2025 2:28 PM CDT Type RFB - Request for Bids Close 10/23/2025 1:00 PM CDT Number 645-RFB-2156-2026 Currency US Dollar

Sealed Until 10/23/2025 1:00 PM CDT

Payment Terms 0% 0, Net 60

02 October 2025

Contacts Teri Schulz teri.schulz@iowadot.us

Phone +1 515-239-1431

02 October 2025

Commodity Codes Commodity Code Description 90638 General Construction, Architectural Services 77009 Asphalt, Roofing

90900 BUILDING CONSTRUCTION SERVICES, NEW, INCLUDING MAINTENANCE AND

REPAIR SERVICES

90924 Building Construction, Commercial and Institutional 91066 Roofing, Gutters, and Downspouts Maintenance and Repair Services 91473 Roofing and Siding 92581 Roofing Engineering

02 October 202502 October 202502 October 202502 October 202502 October 202502 October 202502 October 202502 October 202502 October 2025 mailto:teri.schulz@iowadot.us

Overview

The Iowa DOT is seeking competitive bids for removing existing roof membrane, ballast, and insulation and replacing with new ballasted EPDM membrane with insulation and vapor barrier at Maquoketa Maintenance Garage. Contractors must provide all equipment, materials and labor necessary to complete the project as per attached Project Manual and Plans. (see Buyer Attachments).

Site location: Maquoketa Maintenance Garage, 2893 Hwy 61, Maquoketa, IA 52060

The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.

Shipping Terms

Deliveries shall be F.O.B Destination.

Award - Cost and Other Factors

It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.

Contract Term

DOT estimated start date: After award (Start date to be coordinated with the DOT Project Manager).

DOT estimated completion date: May 30, 2026

DOT Responsibility-Inspection and Supervision

• All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.

• Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the project.

• The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is to give the Iowa DOT notice no less than 24 hours in advance of installation.

• The Iowa DOT point of contact after the contract award shall be determined.

Payment and Completion of Contract

Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410

Payments on contract will be made monthly by means of state warrants to the extent of Ninety-Seven Percent (97%) of the value of work performed, including acceptable material stored at the building site, as determined by the Contractor as governed by the Iowa DOT.

Site Visits

A pre-bid site visit is Highly Recommended. Any questions that arise during the site visit must be submitted through the Q&A Board on the solicitation, or, if needed emailed to the Procurement Specialist, Julie Brown, at julie.brown@iowadot.us.

The following pre-bid site visit dates and times are available for contractors to visit the site;

Maquoketa Maintenance Garage, 2893 Hwy 61, Maquoketa, IA 52060

October 8, 2025: 8:00-10:00 am CT

October 9, 2025: 1:00-3:00 pm CT

Tax Exemption

The Iowa Department of Transportation is a tax-exempt agency. Tax exemption certificates will be provided upon request.

Davis-Bacon wages do not apply.

Bid Opening

Date: October 23, 2025

Time: 1:00 pm cst

Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.

Join the meeting now

Meeting ID: 221 605 972 241 9

Passcode: py2jm3sS

Dial in by phone

+1 515-817-6093,,553115673# United States, Ames

Find a local number

Phone conference ID: 553 115 673#

For organizers: Meeting options | Reset dial-in PIN https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY4N2Q5NWQtNzcyMi00NDhhLTk1YTQtZTQ1MDZlMTk3M2Q4%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22fdf50a62-1b5f-4992-b98a-cf2897bd292e%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=553115673 https://teams.microsoft.com/meetingOptions/?organizerId=fdf50a62-1b5f-4992-b98a-cf2897bd292e&tenantId=a1e65fcc-32fa-4fdd-8692-0cc2eb06676e&threadId=19_meeting_NmY4N2Q5NWQtNzcyMi00NDhhLTk1YTQtZTQ1MDZlMTk3M2Q4@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

Those who join the public bid opening after 1:00 pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.

Required to View Event

Prerequisites Required to Enter Bid

02 October 2025

1. Bidder shall certify that they have read, understand, and accept.

2. Bidder shall certify that they have read, understand, and accept.

3. Bidder shall certify that they have read, understand, and accept.

4. Bidder shall certify that they have read, understand, and accept.

5. Bidder shall certify that they have read, understand, and accept.

6. Bidder shall certify that they have read, understand, and accept.

7. Bidder shall certify that they have read, understand, and accept.

8. Bidder shall certify that they have read, understand, and accept.

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Buyer Attachments

1. A101_2017 sample.pdf

2. Project Manual - Maquoketa Maintenance Garage Ballasted EPDM Roof Replacement.pdf

3. Plans - 492M51 - Maquoketa Garage - 15 Stall.pdf

02 October 202502 October 202502 October 202502 October 202502 October 202502 October 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQyMjg1LTE4NzUxOTE0MzBBMTAxXzIwMTcgc2FtcGxlLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQyMjg1LTE4OTU0MDQ1MzZQcm9qZWN0IE1hbnVhbCAtIE1hcXVva2V0YSBNYWludGVuYW5jZSBHYXJhZ2UgQmFsbGFzdGVkIEVQRE0gUm9vZiBSZXBsYWNlbWVudC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzQyMjg1LTE4OTU0MDUwMTlQbGFucyAtIDQ5Mk01MSAtIE1hcXVva2V0YSBHYXJhZ2UgLSAxNSBTdGFsbC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Construction Instructions:

1.1

Labor Relations:

All Bidders, before entering into a contract with the Department, must be registered with the Division of Labor in the Iowa Department of Workforce Development (515-281-3606) according to chapter 91C, Code of Iowa 2015. This pertains to contractor’s who engage in the business of construction. Please provide your contractor number.

1.2 Is there a lead time on Fabricated or Custom-Built Materials? All Bidders must provide a lead time on any fabricated or custom-built product or products that will impact the project timeline. "No" indicates that all materials needed for the project are readily available with no known delays.

1.3 Project Period:

Please provide the estimated number of days needed to complete the project in this proposal once you have materials readily available.

1.4 Fabricated or Custom-Built Materials Lead Time: Lead times are to be listed for each fabricated product, including estimated product delivery date.

1.5 Bidder's Proposed Project Dates: If bidder wishes to propose alternate project start and end dates, please provide in response field. DOT will evaluate and consider the proposed dates.

1.6 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Mailing address and Email address.

1.7

Performance and Payment Bond:

If the contracted amount is $25,000 or more, the successful Bidder must furnish a performance and payment bond covering the faithful performance of 100% of the Contract and the payment of all obligations arising thereunder.

Iowa DOT will provide the Performance and Payment Bond Form 131070 upon contract award.

A Resident Commission Agent or attorney-in-fact must file a copy of the power of attorney.

1.8 Power of Attorney:

Attorney-in-fact who signs the Proposal Guaranty and/or Performance Bond must file with each bond a certified and effectively dated copy of the Power of Attorney.

1.9

Insurance Required:

The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.

1.10 Are you imposing Tariffs in your bid?

1.11 If Contractor is imposing tariffs in their bid, indicate type of tariff and fee below. Put NA if this does not apply.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Base Bid # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 EPDM Roof Replacement at Maquoketa Maint Garage per Project Manual and Plans, on Buyer Attachments 1 JA - Job

Contractor to provide all equipment, materials and labor necessary to remove existing roof membrane, ballast, and insulation and replacing with new ballasted EPDM membrane with insulation and vapor barrier.

Project Manual and Plans attached to the 'Buyer Attachments' section for reveiw.

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