13376-20240604104318 JCJC COMMODITIES.pdf

J C J C Jones County Junior College

May 21, 2024

INVITATION TO BID

Jones County Junior College will receive sealed bids until Tuesday, June 25, 2024. Bids will be opened in the Board Conference Room of the Hutcheson-Hubbard Administration Building, Jones County Junior College, Ellisville, Mississippi at 10:00 a.m., Tuesday, June 25, 2024.

The undersigned accepts the terms and conditions herein and hereby commit to honor the price(s) bid. Please print.

Name & Title

Company Name

Address

City, State, Zip

Telephone Fax

Signature Date

Base Bid ______________________________________($____________________)

Deductive Alternate #1 ________________________________($____________________)

BID SUBMISSION:

Return sealed bid by mail, electronic bidding, or in person to Purchasing, Jones County Junior College, 900 South Court Street, Ellisville, MS 39437. Official bid documents can be downloaded from Central Bidding at www.centralbidding.com. Electronic bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814. All bids must be received prior to the 10:00 a.m. bid opening with the front of envelope marked as follows:

PRE-ENGINEERED METAL BUILDING (MATERIALS ONLY)

BID #JCJC24-02

Certificate of Responsibility (Number must be on bid envelope)

Bids will be F. O. B., Jones County Junior College, Ellisville, MS. Bids will not be accepted unless the attached form is used for bidding; and all requested information, including signatures, is provided.

http://www.centralbidding.com/ http://www.centralbidding.com/

BID TERMS & CONDITIONS:

BID AWARD

1. Bid will be awarded according to the lowest, and best, overall bid meeting specifications.

This is an all-or-nothing bid.

2. Bid results are scheduled for presentation at the Board of Trustees’ Meeting scheduled for July 17, 2024. Once the bid is approved, purchase orders and/or contract will be issued.

3. This bid will remain valid from July 17, 2024 – December 30, 2024.

4. Jones County Junior College reserves the right to reject any and or all bids, to waive any informality in bids, and to accept any items on the bid unless otherwise specified by the bidder.

QUESTIONS

1. For additional information on bidding procedures, contact Rhonda Williamson, Purchasing, Jones County Junior College at 900 South Court Street, Ellisville, MS 39437, (601)477- 4009, or rhonda.williamson@jcjc.edu Forward questions concerning specifications by noon, Tuesday, June 18, 2024 to Michael Bradshaw, Assistant to the President, at 900 South Court Street, Ellisville, MS 39437, (601)335-3466 or email at michael.bradshaw@jcjc.edu. Bidders’ questions and the college’s response will be provided to all known potential bidders.

BID OPENING

1. Bids not received before 10:00 a.m., Tuesday, June 25, 2024, will not be opened and will be returned to the bidder.

2. Bid openings are open to the public.

3. No discussion will be entered into with any vendor as to the quality or provisions of the specifications, and no award will be stated or implied at the bid opening. Between the bid opening and the meeting of the Board of Trustees, bids will be in the evaluation process and will not be available for review by bidders.

VALID BID

To be considered valid, bids must be:

1. Submitted on these bid forms,

2. Sealed in an envelope with the bid name, number, and certificate of responsibility number, clearly marked on the outside.

3. Received in the Board Conference Room prior to the designated bid opening.

PURCHASE

1. This bid will cover the purchase of pre-engineered metal building materials.

2. Jones County Junior College cannot guarantee that the estimated quantity will be purchased.

3. Purchase of bid items is not guaranteed and may be contingent upon budget availability.

4. Services and commodities cannot be provided or received without a written purchase order or contract signed by an agent of the college.

mailto:sara.buchanan@jcjc.edu mailto:michael.bradshaw@jcjc.edu

5. A written purchase order or contract mailed or otherwise furnished to the successful bidder within the time of acceptance indicated results in a binding contract without further action by either party. The contract shall not be assignable by the vendor in whole or in part without the written consent of Jones County Junior College.

6. Unless the bidder states a time within which bids must be accepted, it is understood and agreed that Jones County Junior College shall have ninety (90) days to accept.

BIDDER’S RESPONSIBILITY

1. The bidder is responsible for the examination of all specifications, instructions, and any drawings, diagrams, exhibits and/or samples.

2. Upon request of Jones County Junior College, bidders must furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. Jones County Junior College reserves the right to make the final determination as to the bidder’s ability.

3. In instances where a bidder has more than one price for a single item listed, bidder must bid a single price. If the bidder does not calculate and bid a single price, the College reserves the right to select a method of calculation to derive a single price for that item.

4. A complimentary copy of bid results will be provided upon request if a self-addressed, stamped envelope is submitted with the bid. Otherwise, copies of bid documents may be purchased at a rate of $1.00 per page or a minimum of $10.00 after board approval.

5. If an awarded vendor fails to meet all contract specifications or requests a price increase, the purchase order(s) and contract may be canceled, and the vendor may be removed from the college’s bid list for a period of twenty-four (24) months.

6. Failure of a vendor to respond to four (4) consecutive bids will result in removal from the college’s bid list.

7. By submission of this bid, the bidder certifies with regards to collusion that:

a. this bid has been independently arrived at without collusion with any other bidder or competitor.

b. this bid has not knowingly been disclosed and will not be knowingly disclosed prior to the bid opening.

c. No attempt has been or will be made to induce any other party to submit or withhold submission of a bid.

BIDDER REQUIREMENTS

1. Non-resident contractors must submit a copy of their state’s current preference law with bid.

PAYMENT

1. Payment is contingent upon the final product meeting bid specifications.

2. Payment cannot be made until commodities are received and/or services are performed.

3. Payment will only be made for charges that are disclosed in this bid.

4. In case of a discrepancy between unit price and total price, unit price shall prevail.

DELIVERY

1. Delivery charges must be included in the bid price.

2. Bidder must be willing to deliver quantities as small as one lot.

SUBSTITUTIONS

1. Any substitutions or deviations from specifications must be of equal or higher quality.

2. To be considered for purchase, a complete description must accompany any substitutions bid.

3. If required by the college, vendors must be prepared to present samples of any substitutions at vendor’s expense.