Request for Quotation .pdf

COMBINED SYNOPSIS/SOLICITATION 1333ND25QNB640408

Force Calibration System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6- Streamlined Procedures for Evaluation and Solicitation for Commercial

Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13, Simplified Acquisition Procedures.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Register (FAC) 2025-04 effective 6/11/2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 - Analytical Laboratory Instrument Manufacturing with a small business size of 1,000 employees. This acquisition will be completed as a Total Small Business Set-Aside.

The Hardness Standardization Laboratory within the Material Measurement Laboratory maintains the U.S. national realizations of hardness scales in support of Standard Reference Materials (SRMs) and international key comparisons. Applied force is one of the most significant factors influencing hardness measurements and scales. The laboratory’s current force calibration system is aging and lacks the performance, stability, and traceability required to maintain alignment with international

National Metrology Institutes (NMIs).

The laboratory requires a new digital precision amplifier and three force transducers (or load cells).

The upgrades will ensure the traceability, accuracy, and stability for calibrations performed on the

Primary Hardness Standard Machines (PHSMs) and reduce hardness measurement uncertainty.

The contractor shall deliver a force calibration system comprising a Digital Precision Amplifier and three Force Transducers with calibration certificates traceable to an NMI.

Delivery

The instrument must be delivered within 120 days of award. Items shall be shipped to:

National Institute of Standards & Technology, Loading Dock 100 Bureau Drive Gaithersburg, MD 20889

FOB DESTINATION MEANS: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

EVALUATION CRITERIA

The Government intends to award a purchase order resulting from this solicitation to the responsible Quoter whose quotation, conforming to the solicitation is the lowest priced, technically acceptable quotation.

Technically acceptable means that the Contractor provides the Force Calibration System, meeting the requirements in the specifications document, and the requirements of the line item. If a Contractor does not indicate how its proposed products meets certain minimum requirement, NIST will determine it does not.

Price will be evaluated to determine the total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government.

REQUIRED SUBMISSIONS

Contractors shall submit the following:

1. For the purpose of evaluation of Technical Acceptability: Documentation including specifications that confirms the Contractor has demonstrated the ability to deliver the requirements of the Force Calibration system, with the specifications document.

2. Contractors shall provide a Firm-Fixed price quotation for the Force Calibration system to complete the requirements of the specifications document. Pricing is as follows:

• Line Item (CLIN) 0001, Firm Fixed Price: Delivery of one (1) Force Calibration system, meeting all requirements within the specifications document, inclusive of F.O.B Destination & Shipping $_________________total firm-fixed price.

3. A complete version of all required solicitation provisions (see attached provisions/clauses document- required submissions highlighted in blue).

4. If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state, “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

[Contractor shall list exception(s) and rationale for the exception(s)].

It is the sole responsibility of the contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order.

5. Quoters shall provide an active DUNS# for the System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.gov to be considered for award.

Please note that this procurement IS NOT being conducted under the GSA Federal

Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC).

If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation;

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Tish Walker, Contract Specialist at latish.walker@nist.gov Submission must be received not later than 11:00 a.m. Eastern Time on August 19, 2025. A quotation shall be considered received when it is received in the electronic inbox of Tish Walker, not later than the date and time identified herein.

http://www.sam.gov/ mailto:latish.walker@nist.gov

PROVISIONS AND CLAUSES:

The clauses and provisions applicable to this solicitation can be found under Applicable Clauses &

Provisions. The full text of a FAR provision or clause may be accessed electronically at www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at http://www.osec.doc.gov/oam/acquistion_management/policy/

ATTACHMENTS:

The following attachments apply to this solicitation:

1. Statement of Requirements

2. Applicable Clauses & Provisions http://www.acquisition.gov/far http://www.osec.doc.gov/oam/acquistion_management/policy/